Makgotso Mashishi
HR Professional
Emalahleni
Summary
I am praised for my meticulous approach and attention to detail, have also grown accustomed to team work. In terms of handling pressure, previous experience can demonstrate that I am able to deal calmly in stressful situations and with difficult people. Would welcome the opportunity to explore the many interesting options in the HR field and to develop within this reputable and proactive organization. . Seasoned HR Personnel with vast knowledge of preparing and submitting payroll-related reports. Comfortable with maintaining confidential and sensitive employee information to comply with payroll policies and procedures. Aptitude for problem-solving and thinks outside box to find creative solutions. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Please contact me should you require any further information or documentation. I would welcome the opportunity to discuss in detail in an interview.
Overview
13
13
years of professional experience
8
8
years of post-secondary education
1
1
Language
Work History
HR & WAGES PAYROLL ADMINISTRATOR
INTASOL Construction Services (Pty)Ltd
PRETORIA
01.2022 - Current
- Organize and maintain personnel records
- Compile monthly reports and presentations on HR metrics (e.g., turnover rates)
- Participate in HR projects
- Excellent communication skills, both verbal and written.
- Organized and detail-oriented with strong work ethic.
- Skilled at working independently and collaboratively in team environment.
- Worked effectively in fast-paced environments.
- Passionate about learning and committed to continual improvement.
- Adaptable and proficient in learning new concepts quickly and efficiently.
- Acted as team leader in group projects, delegating tasks and providing feedback.
- Learned and adapted quickly to new technology and software applications.
- Strengthened communication skills through regular interactions with others.
- Applied effective time management techniques to meet tight deadlines.
- Developed strong organizational and communication skills through coursework and volunteer activities.
- Proven ability to learn quickly and adapt to new situations.
- Proved successful working within fast-paced environment.
- Cultivated interpersonal skills by building positive relationships with others.
- Exercised leadership capabilities by successfully motivating and inspiring others.
- Ensure CSD, CIDB registration and compliance
- Processing internal arrangements such as travel, training sessions, and team-building events
- Maintaining internal records, which may include preparing, issuing, and filing company documentation (e.g., sick leave, maternity leave, etc.)
- Involves all aspects of staff movements (recruitment, appointments, leave, AWOL, resignations, transfers).
- Capturing new suppliers on sage system.
- Complete and submit credit applications.
- Communicating with recruiters and other external parties
- Responsible for the development of Policies & Procedures, updating company policies and ensuring legal compliance
- Acting as first point of contact for all employees HR/Payroll related queries
- Setting up interviews and corresponding with prospective employees in a timely manner
- Capture all deductions and earnings such as incentives and other allowances for wage employees onto payroll system.
- Run wages payroll every month and ensure that data is updated accordingly
- Coordinating of chairing of initially disciplinary enquiries.
- Ensure that discipline is positively managed according to Company’s policies and procedures.
- Attend all disciplinary hearings and provide advice.
- Arrange on-boarding and HR induction for new employees to ensure compliance.
- Assist Line Management on sites with issuing of warnings to ensure compliance
- Arrange on-boarding and HR induction for new employees
- Deal with all grievances and ensure that it is handled within framework and period of internal procedure.
- Convene site partnership meetings and ensure that all attendees are notified one week in advance.
- Co-chair Administrators meetings (monthly site forums, consultations, etc.).
- Manage and monitor Employment Equity process as appointed EE Manager.
- Responsible for compiling and submission of annual Employment Equity report to Department.
- Engage with Directors to formulate, update and implementing EEA13 and EEA12.
- Calculated wages, deductions and bonuses in accordance with company policies.
- Ensured timely salary disbursements for employees, maintaining strict adherence to company policies and deadlines.
- Submitted reports on payroll activities.
- Supported overall financial health of organization by ensuring accurate and timely. payroll processing, contributing to positive work environment.
- Reconciled payroll discrepancies and responded to inquiries from employees.
- Updated employee files with new details such as changes in address or salary levels.
- Implemented effective filing systems for both electronic and physical documents related to payroll processing, ensuring easy access when needed.
- Managed and updated employee benefits information.
- Calculated payroll deductions by accurately using SAGE people and processed payroll to meet preset requirements.
- Contributed to cross-departmental communication by participating in meetings and sharing relevant payroll updates with team members.
- Maintained employee privacy and protected payroll operations by keeping all information confidential.
- Maintained up-to-date knowledge of changes in labor laws affecting payroll administration to ensure ongoing compliance.
- Responded to employee questions and requests for information in timely and knowledgeable fashion.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
- Assisted with recruitment and onboarding of new employees.
- Prepared detailed reports on payroll activities for management review, highlighting areas requiring improvement or attention.
- Assisted in creation of clear guidelines outlining acceptable timesheet submission practices among employees.
- Coordinated with HR personnel to verify accuracy and completeness of employee information.
- Handled complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy and professionalism.
- Maintained confidentiality of employee records and payroll information.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Reduced errors in payroll calculations with meticulous attention to detail and thorough data verification.
- Tracked employee vacation, sick and personal time.
- Performed data entry tasks and maintained accurate records of employee payroll information.
- Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
- Audited timesheets and payroll records for accuracy.
- Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.
- Gained extensive knowledge in data entry, analysis and reporting.
- Self-motivated, with strong sense of personal responsibility.
- Participated in team projects, demonstrating ability to work collaboratively and effectively.
- Delivered services to customer locations within specific timeframes.
- Processed manual checks for employees in accordance with company policies.
- Managed payroll data entry and processing for employees to comply with predetermined company guidelines.
- Played instrumental role in reducing manual intervention through implementation of automated timekeeping systems.
- Resolved issues pertaining to tax filings by collaborating with state agencies and internal departments promptly.
- Developed custom spreadsheets that improved efficiency when calculating commissions, bonuses, or other special pay circumstances.
- Managed employee records on database to maintain accuracy and updated information.
- Gained strong leadership skills by managing projects from start to finish.
- Resolved problems, improved operations and provided exceptional service.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Responded to employee inquiries to provide information regarding payroll deductions and related issues.
- Developed comprehensive training materials for new hires in payroll department, facilitating smooth onboarding process.
- Maintained employee confidence and protected payroll operations by keeping information confidential.
- Assisted in successful migration of payroll systems during company-wide software upgrade without disruption to operations.
- Generated reports to track employee time and attendance.
- Provided excellent customer service by addressing employee inquiries about their paychecks promptly and accurately.
- Streamlined payroll processes by implementing efficient software and automation tools.
- Coordinated resolution of payroll discrepancies.
- Collaborated closely with HR and accounting teams to coordinate benefits deductions, tax withholdings, and other adjustments.
- Sent bi-monthly reminders for employees to complete and submit time sheets before deadline.
- Facilitated year-end reporting by preparing accurate W-2 forms for all employees within required deadlines.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Trained and mentored new payroll staff to apply best practices and follow department procedures.
- Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
- Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
- Prepared and submitted payroll taxes and reports to regulatory agencies.
- Completed payroll accurately and timely to meet employee expectations.
- Processed payroll garnishments such as tax liens and child support.
- Processed timecards and payroll data for team of employees.
- Collaborated with finance department to determine accurate payment of taxes and deductions.
- Conducted regular audits of payroll data to identify discrepancies and ensure compliance with federal regulations.
- Developed and implemented payroll procedures to streamline workflow.
HUMAN RESOURCES PRACTITIONER
Fraser Alexander (Pty)Ltd
Benoni
09.2017 - 06.2020
- Assist with preparation of interviews by ensuring that candidates meet minimum requirements.
- Assist with preparation of interviews.
- Conduct or assist t interview process and ensure that correct and fair processes are followed in successful appointment of candidate.
- Arrange on-boarding and HR induction for new employees.
- Ensure that all staff movements are correctly documented and HRIS are informed to update employee site and employment information.
- Ensure proper document control and filling of all employee information.
- Ensure that discipline is positively managed according to Company’s policies and procedures.
- Attend all disciplinary hearings and provide advice.
- Deal with all grievances and ensure that it is handled within framework and period of internal procedure.
- Prepare documentation for conciliation and arbitration.
- Sit in conciliation at CCMA.
- Convene site partnership meetings and ensure that all attendees are notified one week in advance.
- Co-chair meetings (monthly site forums, consultations, etc.).
- Take minutes and prepare agenda.
- Distribute and file relevant documentation.
- Distribute corporate newsletters/flashes.
- Ensure that all queries are dealt with in professional manner and that feedback is provided.
- Reason for leaving: Retrenchment.
GROUP HUMAN RESOURCES PRACTITIONER
Fraser Alexander (Pty)Ltd
Greenstone
04.2017 - 09.2017
- Assist with short listing of candidates by ensuring that candidates meet minimum requirements.
- Assist with preparing and conducting of interviews.
- Coordinate interviews and ensure that correct and fair processes are followed in successful appointment of candidates.
- Arrange on-boarding and HR induction.
- Ensure that all staff movements are correctly documented and HRIS are informed to update employee site and employment information.
- Ensure proper document control and filling of all employee information.
- Ensure that discipline is positively managed according to Company’s policies and procedures.
- Attend all disciplinary hearings and provide advice.
- Attend to grievances and ensure they are handled within framework and period of the internal procedure.
- Convene site partnership meetings and ensure that all attendees are notified one week in advance.
- Take minutes and prepare agenda.
- Distribute and file relevant documentation.
- Distribute Corporate newsletters/flashes.
- Ensure that all queries are dealt with in a professional manner and that feedback is provided.
HUMAN RESOURCES ADMINISTRATOR
Fraser Alexander Mineral Processing
Emalahleni
04.2015 - 03.2017
- Assisting with payroll input (Hours and Leave) monthly.
- Attending to payroll queries such as short payments, acting allowances, overtime, and other payment related issues.
- Administering all training schedules for students and liaising with training providers.
- Facilitating recruitment process (wages and salaries positions).
- Setting up interviews (wages positions).
- Monitoring leave and absenteeism, maternity and leave encashment applications.
- Monitoring staff movement.
- Sit in Disciplinary enquires and advise.
- Prepare Termination packs for employees exiting company.
- Keeping personnel records up to date.
- Compiling monthly HR reports and presenting during monthly HR meetings on behalf of division.
HUMAN RESOURCES ADMINISTRATOR
Fraser Alexander Bulk Mech
Delmas
08.2013 - 12.2014
- Assisted in training of operators.
- Administration and record keeping of all training planned, done/completed, as well as providing training on HR policies and procedures during training days.
- Assisted payroll on monthly basis.
- Handling Time and Attendance.
- Attended to payroll queries.
- Setting up union meetings and annual events (Long Service Awards).
- Facilitating recruitment process (wages and salaries positions).
- Setting up and sitting in interviews (wages and salaries positions).
- Arranging and sitting in Disciplinary hearings.
- Compiled monthly HR reports.
- Compiled minutes for monthly site forums.
- Prepared Termination packs for employees exiting company.
- Compiling monthly Generic Configuration reports (for Keaton site) with compliance to Mining Charter.
- Arranged Wellness training on awareness of HIV/Aids and TB.
HUMAN RESOURCES ADMINISTRATOR
Fraser Alexander Bulk Mech
Emalahleni
01.2012 - 07.2013
- Assisting with payroll input (Hours and Leave) monthly.
- Attending to payroll queries such as short payments, acting allowances, overtime, and other payment related issues.
- Dealing with recruitment applications (wages positions).
- Setting up interviews (wages positions).
- Monitoring leave and absenteeism, maternity and leave encashment applications.
- Monitoring staff movement.
- Sitting in Disciplinary enquires.
- Prepare Termination packs for employees exiting company.
- Keeping personnel records up to date.
EXPERIENTIAL LEARNER
Fraser Alexander Bulk Mech
Emalahleni
01.2011 - 12.2011
- General site administration work.
Education
BCom Degree Honors - Industrial And Organizational Psychology
University of South Africa
Pretoria 02.2024 - Current
No Degree - Practical Labour Law
Damelin
Online 08.2022 - Mar 2023
Bachelor of Arts - BA In Development And Management
North-West University
Vaal Triangle Campus 01.2007 - 05.2010
High School Diploma -
Pele-ya-Pele Secondary School
Vereeniging 01.2002 - 11.2006
Skills
Attention to Detail
undefinedAccomplishments
- Appointed as an EE Manager and chair ICS quarterly EE committee meetings.
- Appointed as a member of the SAFCEC HRC and a representative of my current employer.
Courses Training
- 2018: CPD certificate in Labour Law update (HR governance, risk and compliance)
- 2018: Chairing of Disciplinary and appeal hearings
- 2018: CCMA Arbitration Presentation
Professional Registrations Memberships
Registered member as HR Associate, Category of Generalist with SA Board for People Practice (SABPP)
Computer Skills Systems
- Microsoft Office (Word, Excel, PowerPoint and Outlook)
- SAGE X3
- SAGE Payroll
- SAGE Evolution
- PRP Solutions
- Labour Pro
- Absalom program
Personal Information
- Age: 34
- Gender: Female
- Nationality: South African
- Driving License: Code 10
Ethnic Group
African
Dependants
2
References
- INTASOL Construction Services, Jacques de Klerk, Managing Director, 060 585 3929
- Fraser Alexander Construction, Terrence Hlongwane, Contracts Manager, 082 828 8096
- INTASOL Construction Services, Lucky Mafuma, Quality and SHEQ Manager, 082 441 5513
- Fraser Alexander Group Services, Maureen Mongae, Group HR Benefits Administrator, 081 020 4284/011 929 3600
Timeline
BCom Degree Honors - Industrial And Organizational Psychology
University of South Africa
02.2024 - Current
No Degree - Practical Labour Law
Damelin
08.2022 - Mar 2023
HR & WAGES PAYROLL ADMINISTRATOR
INTASOL Construction Services (Pty)Ltd
01.2022 - Current
HUMAN RESOURCES PRACTITIONER
Fraser Alexander (Pty)Ltd
09.2017 - 06.2020
GROUP HUMAN RESOURCES PRACTITIONER
Fraser Alexander (Pty)Ltd
04.2017 - 09.2017
HUMAN RESOURCES ADMINISTRATOR
Fraser Alexander Mineral Processing
04.2015 - 03.2017
HUMAN RESOURCES ADMINISTRATOR
Fraser Alexander Bulk Mech
08.2013 - 12.2014
HUMAN RESOURCES ADMINISTRATOR
Fraser Alexander Bulk Mech
01.2012 - 07.2013
EXPERIENTIAL LEARNER
Fraser Alexander Bulk Mech
01.2011 - 12.2011
Bachelor of Arts - BA In Development And Management
North-West University
01.2007 - 05.2010
High School Diploma -
Pele-ya-Pele Secondary School
01.2002 - 11.2006
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