MAKGETHOA MAKGOGA
OFFICE ADMINISTRATION
Boksburg
Summary
An industrious Academic Administrator with proven track record of providing administrative support in academic settings. With 11 years work experience and hands on experience of planning and implementing admission policies, exam and assessment quality control research objectives and successful support of research projects.
Overview
11
11
years of professional experience
Work History
Office Administrator
University of the Witwatersrand, Centre on African Philanthropy and Social Investment
8 2023 - 3 2024
- Project admin for the MasterCard Foundation project
- Postgraduate student support
- Coordinate the contracting process of research associates, research associate invoices
- Coordinating study grant application
- Managing procurement of goods and services
- Administrative coordination of research activities
- Track, report, and resolve administrative queries related to research activities
- Assist with budgeting, financial reporting.
Senior Administrative Assistant to HOD
University of the Witwatersrand
08.2019 - 07.2023
- Act as the first line of contact for internal and external stakeholders
- Track, report, and resolve any matter affecting the HOD’s office
- Compile and disseminate monthly reports on personnel contracting and other HR matters.
- Use WAMS to create assessment results analysis
- Manage assessment quality assurance processes.
- Assist Finance Officer with budgeting, and monthly expenditure reports
- Use SIMS to track academic progress for Research Student
- Manage HOD’s email, calendar, and task list
- Manage HOD’s travel arrangements and itineraries
- Planning and organizing office events, workshops, retreats, and online/hybrid meetings
- Update departmental SOP’s and inform the department of institutional policy amendments
- Provide secretarial services to the departmental EXCO and Monthly staff meetings.
Faculty Officer
University of Mpumalanga
01.2017 - 06.2019
- Implement university’s admissions, teaching and learning, and assessment support strategies
- Use ITS to manage a complete student life cycle from application until graduation
- Facilitate admissions and registration process for the faculty
- Capture all admissions decisions and compile reports for the faculty
- Update student biographical and registration details
- Capture academic structures on Integrate Tertiary Software (ITS)
- Provide secretarial support to the Faculty Exam Committee, EXCO, Faculty Board, and Teaching and Learning Committee
- Capture teaching timetable on CELCAT and assist with venue management.
Faculty Admin Officer (Postgrad)
University of the Witwatersrand
02.2015 - 12.2016
- Assist new and returning postgrad students with registration
- Update biographical and registration details
- Manage the examination process of research reports, master’s dissertations, and PhD thesis
- Establish and maintain communication with the research examiner
- Organise the Postgrad Studies committee for approval of all research matters
- Verify graduation information
- Manage the process of archiving student files after graduation
- Coding postgraduate applications and liaising with the student enrolment centre regarding undergraduate application
- Assist with the registration process of postgraduate and undergraduate students
- Coordinating and managing two-way check process after the registration and amendment to enrolment period
- Performing maintenance on student records to ensure that records are correct
- Administering and managing the processes surrounding the appointment of examiners for external examiners, supervisors for research reports, dissertations, and requests for extensions
- Checking and amending the graduation lists
- Administrative coordination of the faculty graduate studies committee
- Setting up progression rules and testing SIMS for online registration errors and resolving them before the registration period
- Interpret the rules of registration, as well as the application of the rules for students with respect to academic matters and makes decisions based on those
- Carrying out ushering and on-stage duties at graduation and faculty prize-giving ceremonies.
Administrative Assistant
University of the Witwatersrand
12.2012 - 12.2014
- Assisting the Community-Based Coordinator with filing, managing information, and compiling reports
- Assisting Senior administrator with distribution of learning material, planning tutorial sessions and updating an online notice board
- Updating attendance records
- Preparation of exam venues.
Education
Postgraduate Diploma-Business Administration - Business Administration
The University of Witwatersrand
Johannesburg, South Africa2023
Bachelor of Arts-Development and Management (2012) - undefined
North-West University
Senior Certificate (2006) - undefined
General Smuts High School
Skills
Information Management (Report writing, filing, and communication)
Analytical Problem-Solving
Project Administration
Diary and Travel Management
Budgeting, Procurement, and Financial Reporting
References
- Dr George Tweneboah, Senior Lecturer and Researcher, Wits Business School, George.Tweneboah@wits.ac.za
- Ms Amukelani Nkuna, Senior IT Analyst, University of the Witwatersrand, Amukelani.Nkuna@wits.ac.za
- Prof Funso Kutu, Head of School: Agricultural Sciences, Faculty of Agriculture and Natural Sciences University of Mpumalanga, Funso.Kutu@ump.ac.za
Timeline
Senior Administrative Assistant to HOD
University of the Witwatersrand
08.2019 - 07.2023
Faculty Officer
University of Mpumalanga
01.2017 - 06.2019
Faculty Admin Officer (Postgrad)
University of the Witwatersrand
02.2015 - 12.2016
Administrative Assistant
University of the Witwatersrand
12.2012 - 12.2014
Office Administrator
University of the Witwatersrand, Centre on African Philanthropy and Social Investment
8 2023 - 3 2024
Postgraduate Diploma-Business Administration - Business Administration
The University of Witwatersrand
Bachelor of Arts-Development and Management (2012) - undefined
North-West University
Senior Certificate (2006) - undefined
General Smuts High School