MAGGIE LIZZY KEBARENG MOKAE
Departmental Administrator
Pretoria
Summary
Detail-oriented Administrator with a background in administration and finance. 13 years experience in administrative work in a higher education environment. Offering solid foundation in administrative support and proactive approach to learning and growth within department. Brings capacity for organizing and prioritizing tasks, ensuring smooth operations and effective team collaboration. Ready to use and develop organizational and communication skills in administration role.
Overview
14
14
years of professional experience
19
19
years of post-secondary education
Work History
Departmental Administrator
Tshwane University of Technology
02.2017 - Current
- Responsible for secretarial and administrative functions of the department.
- Support the HOD and staff members with the administrative functions related to the overall efficiency and effective running of teaching and learning, research and community engagement activities of the department.
- Financial administration of departmental budget as well as purchases and control of inventories as required by the HOD.
- Human resource administration, including assisting the HOD with HR activities relating to recruitment, administration, appointment, etc
- Offer academic and support staff members within the department.
- liaising with academic board members.
- Assisting staff members with ECSA registration.
- Working on timetables and venue booking.
- Detailed knowledge of the contents of the PQM offered within the department.
- Knowledge of TUT procedures and policies.
- Knowledge of various information systems such as iEnabler, ITS, HEDA, etc
- Compiling annual report.
- Coordinated logistics for meetings, conferences, and events; ensuring smooth execution of all planned activities.
- Maintained accurate records, updating databases and filing systems to ensure easy access to information.
Executive Secretary (Acting)
Tshwane University of Technology
04.2022 - 06.2022
- Office administration and management.
- Managing the Deans Diary.
- Filing and record keeping.
- Budget and purchasing procedures.
- Agendas and Minutes.
- Report Writing (Composes a variety of correspondence and reports requiring.
- Events management.
- Organized and updated schedules for executives.
- Coordinated travel arrangements and bookings for executive staff.
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials.
Faculty Finance Officer (Acting)
Tshwane University of Technology
11.2019 - 04.2020
- Accurate capturing and processing of bank statement detail on ITS.
- Daily reconciling and balancing of bank statements.
- Processing orders and claims.
- Filing of transactions and other relevant documents.
- Preparing reports for meetings.
- Ensured timely payment of vendor invoices, maintaining strong relationships with suppliers and partners.
- Supported month-end close processes, ensuring accurate and timely submission of financial statements to stakeholders.
- Report at FCTL and EXCO meetings.
- Reconciled accounts and investigated variances.
Project Administrator
Tshwane University of Technology
06.2012 - 01.2017
- Provide administrative support according to applicable project management framework/policy.
- Assist the project managers and professional team with the administrative aspects required to establish, implement and maintain project control.
- Uploading of project documents into the relevant project management software.
- Create and maintain project management documents and status in the relevant project management software.
- Create weekly workflow and keep the project calendar up to date.
- Order office resource.
- Collate project status information from all capital and maintenance projects on a daily and monthly basis.
Administrative Assistant
Tshwane University of Technology
04.2011 - 05.2012
- Developed and maintained positive relationships with customers, vendors and colleagues.
- Assisting the departmental administrator.
- Organize and maintain accurate records, ensuring compliance with relevant regulations.
- Handle incoming calls, emails, and inquiries, directing them to the appropriate personnel.
- Assist in the planning and execution of events, workshops, and meetings.
- Draft official documents, reports, and correspondence as needed.
Education
MBA - In Progress
Tshwane Business School
04.2001 -
Post graduate diploma - Administrative Information Management
Tshwane University of Technology
BTech - Office management and technology
Tshwane University of Technology
Nation Diploma - Office management and technology
Tshwane University of Technology
Skills
- Teamwork
- Time management
- Organizational leadership
- Document control
- Records management
- Customer service
- Problem-solving
- Multitasking
REFERENCES
Dr ML Mavhungu
Head of Department
Tshwane university of technology
mavhungul@tut.ac.za
0123823516
Dr SJ Jacobs
Assistant Dean
Technology station in Electronics
jacobssj@tut.ac.za
0123825039
Dr MG Kanakana
Executive Dean
Tshwane university of technology
kanakanamg@tut.ac.za
0123825328
Timeline
Executive Secretary (Acting)
Tshwane University of Technology
04.2022 - 06.2022
Faculty Finance Officer (Acting)
Tshwane University of Technology
11.2019 - 04.2020
Departmental Administrator
Tshwane University of Technology
02.2017 - Current
Project Administrator
Tshwane University of Technology
06.2012 - 01.2017
Administrative Assistant
Tshwane University of Technology
04.2011 - 05.2012
MBA - In Progress
Tshwane Business School
04.2001 -
BTech - Office management and technology
Tshwane University of Technology
Nation Diploma - Office management and technology
Tshwane University of Technology
Post graduate diploma - Administrative Information Management
Tshwane University of Technology
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