Mafusi Mosia
Tender/ Office Manager
Johannesburg
Summary
I am a hardworking, dedicated individual with a lot of potential and great drive and effort to complete big and small tasks. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. I am reliable, matured, thorough and I embrace challenges. I possess good leadership skills and qualities and I am ready and willing to embrace, enhance and expand my knowledge and expertise. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Work History
TENDER/ OFFICE MANAGER
SAME Water
2 2024 - Current
- Monitor new bid adverts and prepare relating summary
- Arrange logistics for tender documents collection and submission
- Assisted with contract negotiations following successful bids, ensuring favorable terms for both parties involved
- Improved tender response rates by tailoring proposals to client needs and requirements.
- Day to day operational management of the office
- Manage filing systems and all administration duties
- Office and inventory management
- Compliance, administration and assurance of systems, processes, procedures, documentation, ISO and statutory laws
- Travel and accommodation arrangements
- Monthly Report on activity, POs and quotations sent to clients
- Ensure compliance with health and safety regulations
- Organize company events and meetings
- Support HR functions including onboarding and employee records
- Provide exceptional client care and customer service.
- Assisted with contract negotiations following successful bids, ensuring favorable terms for both parties involved.
TENDER MANAGER
HARAMBE TECHNOLOGIES
12.2023 - 1 2024
- Monitor new bid adverts daily and prepare relating summary
- Evaluate qualification to bid for tenders
- Improved tender response rates by tailoring proposals to client needs and requirements.
- Update compliance documents
- Managed a comprehensive database of past bids, improving accessibility to information for future submissions.
- Administration of electronic contracts database
- Arrange collection and delivery of tender documents submission
- Coordinate attendance of briefings and site surveys
- Check documents before submission for grammar and layout
- Ad-hoc maintenance of tender register
- Completion of statutory RFP/RFQ/RFI documents
- Assist with administration and operations of planning
- Project Administrator on the awarded tenders.
OFFICE/ TENDER MANAGER
PITH GROUP
3 2020 - 11.2023
- Office and inventory management
- Compliance, administration and assurance of systems, processes, procedures, documentation and statutory laws
- Travel and accommodation arrangements, bookings, documentation, meetings and communication throughout locally and internationally
- Work effectively, innovatively, creatively, aware of my surroundings
- Assist in monitoring and evaluation of budgets, invoicing and reports
- Assist with administration and operations of planning, budget, supplier management, invoicing and reporting on progress
- Ensure payment terms are adhered to by customers
- Track all quotations and payments from suppliers and customers
- Follow up on outstanding customer accounts.
- Strengthened relationships with clients through regular communication during the tender process, fostering trust and confidence in our services.
- Improved tender response rates by tailoring proposals to client needs and requirements.
- Managed a comprehensive database of past bids, improving accessibility to information for future submissions.
- Established ongoing monitoring systems for industry trends and market developments, enabling proactive adjustments to our bidding strategy.
EXECUTIVE ASSISTANT/ OFFICE & TENDER ADMIN
PITH GROUP
02.2019 - 02.2020
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Secretarial, Receptionist and Administrative support
- Perform secretariat services during meetings
- Minute taking and timeous distribution
- Schedule meetings and diaries appointments
- Submit weekly reports on area of responsibility to the Director
- Distribute new leads to Tender Manager
- Compilation of tenders
- Register tenders on CRM services
- Inking of Bill of Quantities, pricing and local content
- Track quotations from suppliers and customers.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
ICT LAB ASSISTANT
UFS
1 2018 - 1 2019
- Dealing with correspondence, complaints and queries
- Ensured accurate test results with proper use of lab equipment and adherence to protocols.
- Adhered to laboratory safety procedures to maintain compliance with quality control standards.
- Administrative duties
- Perform troubleshoot and diagnosis
- Microsoft Word, Excel and PowerPoint
- Assist students with troubleshooting including software
- Assist students with internet connectivity and Blackboard.
Education
Honours in Public Management & Governance - Governance
04.2001 - 04.2023
Bachelor of Administration - Public Administration
05.2019
Skills
Proficiency in MS Excel, PowerPoint, Word and Outlook
Certification
First Aid - Level 2
Languages
English
Bilingual or Proficient (C2)
Sotho
Bilingual or Proficient (C2)
Afrikaans
Upper intermediate (B2)
References
- MR. DALPHUS KHUMBUZA, SUPERVISOR, dalphus@harambetech.co.za, 079 919 7947
- MR. SYDNEY GETYENGANA, DIRECTOR, sydneyg@pith.co.za, 072 202 5755
- MS. LEBOHANG MASOABI, MANAGER, masoabiLJ@ufs.ac.za, 072 102 9770
Hiking, Quad biking and Reading
I like being in touch with nature and hiking with beautiful views and temperature levels and the slope gets steeper. It is calm and peaceful when I hear myself breathe and admiring the beautiful nature. I like quad biking because I am very competitive and there is just an amazing thrill about being on the bike, all the dirt after the ride is well worth it. Riding on steep and gravel roads is so beautiful when all that you are thinking about is the next paddle, the next slope and the adrenaline rush. I love reading as it keeps me grounded and allows me to expand on my knowledge in most areas of my life and how I can also apply the valuable lessons in my personal life.
Timeline
TENDER MANAGER - HARAMBE TECHNOLOGIES
12.2023 - 1 2024
EXECUTIVE ASSISTANT/ OFFICE & TENDER ADMIN - PITH GROUP
02.2019 - 02.2020
UNIVERSITY OF JOHANNESBURG - Honours in Public Management & Governance, Governance
04.2001 - 04.2023
TENDER/ OFFICE MANAGER - SAME Water
2 2024 - Current
OFFICE/ TENDER MANAGER - PITH GROUP
3 2020 - 11.2023
ICT LAB ASSISTANT - UFS
1 2018 - 1 2019
UNIVERSITY OF THE FREE STATE - Bachelor of Administration, Public Administration
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