Maduvhahafani ( Maduvha) Fortune Mposi

Managing the Procurement Process

• Prepare and update regularly procurement plan to make sure that all activities are in accordance with approved procurement plan.
• Review and provide procurement-related input to Terms of References , prepare Request for Proposals (RFP) and bidding documents for goods and works.
• Follow up with concerned stakeholders to have RFPs and bidding documents approved and issued in timely manner according to approved procurement plan.
• Manage advertising process involved in procurement, procurement related correspondence, responses to bidder’s clarifications, bid receipt, and bid opening in strict accordance with agreed procurement procedures.
• Participate in selection of Evaluation Committees, and assume role of advisor to evaluation committees. Guide evaluation committees in reviewing and evaluating
• Compile management reports and monitor savings.
• Manage relationships with suppliers and select and develop new suppliers.
• Negotiate and manage contract terms with suppliers to ensure value for money, quality standards and delivery terms.
• Review and negotiate existing agreements to optimize commercial terms.
• Embark upon and assess tenders from potential suppliers.
• Implement system to measure effective performance of suppliers.
• Manage, coach and develop subordinates.
• Communicate with stakeholders impact of market change and potential effects on supply.
• Recommend solutions without compromising quality or service, whilst optimizing costs.
• Stay updated on any changes that may affect supply and demand of products and material
• Developed new strategies to reduce purchasing costs and maintain quality standards.
• Negotiated contracts with vendors for cost-effective purchasing terms.
• Led procurement team by training staff and overseeing purchasing decisions.
• Reviewed proposals, qualified vendors, and recommended optimal suppliers.
• Built long-term supplier relationships with vendors to establish quality and competitive pricing.
• Oversaw purchasing process from initiating requests to finalizing contracts to deliver smooth transaction.
• Conducted thorough spend analysis to identify areas for potential cost savings and efficiencies.

Contract Management

• Maintain list of vendors supplying various items and establish performance monitoring database for all suppliers and consultants, and ensure timely updates of system.
• Contracts register - Ensure timely receipt of goods, works and consultant’s monthly status reports.
• Track and monitor ordering process, and ensure that requests and deliveries are within contract terms and conditions.
• Check invoices to ensure correct price, follow through, as advisor to end users or to committee responsible for acceptance of deliverables, to ensure that materials ordered have been received, examine condition of materials received, works done and approve invoices for payment.
• Establish central procurement filing system, and ensure all related documents are included in respective files.
• Maintain procurement records such as items or services purchased costs, delivery, product quality or performance, and inventories, compiling data on these for internal quarterly reports.
• Handle all claims submitted by suppliers, contractors and service providers as well as contract amendments.
• Maintained key item stock levels and wrote or expedited purchase orders.
• Analyzed inventory usage and assessed trends to provide maximum coverage for each time period.
• Collaborated with internal departments to better understand needs and determine purchasing requirements.
• Forecasted purchasing trends and improved purchasing strategies.
• Interacted with vendors, store managers and other stakeholders to maintain on-time deliveries.
• Collaborated with cross-functional teams to identify opportunities for cost reduction and process improvement.
• Evaluated product quality and vendor performance to maintain quality standards.
• Developed and managed budgets for purchasing and projected purchasing needs.
• Evaluated supplier proposals objectively, selecting partners based on total value rather than just price alone.
• Identified new suppliers through market research, generating competitive bids for better pricing.
• Developed and improved account relationships.
• Achieved cost savings by implementing strategic sourcing and supplier negotiations.
• Championed sustainable sourcing practices, incorporating environmental considerations into supplier selection criteria.
• Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
• Reduced procurement costs with strategic sourcing initiatives, identifying alternative suppliers for cost savings opportunities.
• Managed and maintained purchase orders and invoices.
• Achieved cost savings by negotiating contracts and purchase agreements with vendors.
• Sourced new vendors in effort to boost range of products offered in store locations while reducing costs through strategic contract negotiations.
• Proven ability to learn quickly and adapt to new situations.
• Learned and adapted quickly to new technology and software applications.
• Excellent communication skills, both verbal and written.
• Proved successful working within tight deadlines and fast-paced environment.
• Strengthened communication skills through regular interactions with others.
• Skilled at working independently and collaboratively in team environment.
• Worked effectively in fast-paced environments.
• Worked flexible hours across night, weekend, and holiday shifts.
• Acted as team leader in group projects, delegating tasks and providing feedback.
• Identified opportunities for cost reduction through bulk purchases and volume discounts, maximizing profitability without sacrificing quality.
• Negotiated favorable payment terms with suppliers, improving cash flow management without compromising business relationships.
• Maintained complete documentation and records of all purchasing activities.
• Managed diverse portfolio of products, ensuring timely delivery and quality control.
• Spearheaded efforts to ensure compliance with regulatory requirements and internal policies within purchasing department.
• Coordinated with finance teams on budgeting processes, providing accurate forecasts for product expenditures.
• Developed strong relationships with suppliers, fostering collaboration and mutual growth.
• Improved procurement efficiency by streamlining processes and optimizing supply chain management.
• Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
• Participated in continuous improvement initiatives, contributing ideas for more effective procurement processes.
• Performed extensive vendor and supplier research to identify cost-effective options and product availability.
• Maintained up-to-date knowledge of industry trends, providing valuable insights to inform purchasing decisions.
• Researched and identified new suppliers and vendors.
• Oversaw and streamlined daily operations of purchasing department to maximize productivity and revenue.
• Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
• Dispensed purchase orders to suppliers with accurate pricing, deadlines and terms and conditions.
• Negotiated favorable contracts with suppliers, securing optimal terms and pricing structures.
• Enhanced supplier performance through regular evaluations and performance improvement plans.
• Determined lowest possible cost, factoring in quality, and reliability and negotiated favorable contracts.

• Maintained complete documentation and records of all purchasing activities.
• Placed orders for merchandise consistent with quality, quantity and other specification requirements.
• Established relationships with vendors to secure competitive pricing and discounts.
• Managed a diverse portfolio of products, ensuring timely delivery and quality control.
• Spearheaded efforts to ensure compliance with regulatory requirements and internal policies within the purchasing department.
• Coordinated with finance teams on budgeting processes, providing accurate forecasts for product expenditures.
• Developed strong relationships with suppliers, fostering collaboration and mutual growth.
• Improved procurement efficiency by streamlining processes and optimizing supply chain management.
• · Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
• Participated in continuous improvement initiatives, contributing ideas for more effective procurement processes.
• Performed extensive vendor and supplier research to identify cost-effective options and product availability.
• Maintained up-to-date knowledge of industry trends, providing valuable insights to inform purchasing decisions.
• Researched and identified new suppliers and vendors.
• Oversaw and streamlined daily operations of purchasing department to maximize productivity and revenue.
• Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
• Dispensed purchase orders to suppliers with accurate pricing, deadlines and terms and conditions.
• Negotiated favorable contracts with suppliers, securing optimal terms and pricing structures.
• Enhanced supplier performance through regular evaluations and performance improvement plans.
• Determined lowest possible cost, factoring in quality, and reliability and negotiated favorable contracts.
• Analyzed current vendors and products to stay abreast of market trends and evaluate new suppliers.
• Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current.
• Paid attention to detail while completing assignments.
• Gained strong leadership skills by managing projects from start to finish.
• Adaptable and proficient in learning new concepts quickly and efficiently.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Used strong analytical and problem-solving skills to develop effective solutions for challenging situations.
• Organized and detail-oriented with a strong work ethic.
• Resolved problems, improved operations and provided exceptional service.
• Collaborated with internal departments to better understand needs and determine purchasing requirements

• Managing Stock
• Optimized warehouse organization for improved accessibility and faster order fulfillment times.
• Identified and tracked slow-moving inventory, recommended promotions and determined optimal replacements.
• Maintained detailed records of all stock movements, providing valuable data for decision-making purposes.
• Checked product levels and recommended new purchases.
• Enhanced inventory accuracy by conducting thorough stock audits and addressing discrepancies promptly.
• Performed inventory control, such as counting, and stocking merchandise.
• Negotiated with vendors to secure advantageous pricing arrangements, reducing overall inventory carrying costs.
• Developed optimal replenishment strategies based on historical sales trends and anticipated demand fluctuations due to seasonal factors or promotional activities.
• Maintained store assets with effective loss prevention strategies.
• Maintained stockroom records and generated reports for management.
• Calculated correct order totals, updated accounts, and maintained detailed records for inventory management.
• Maintained tidy and clean work areas to promote optimal productivity and safety standards.
• Coordinated with quality assurance team to ensure that incoming products met established quality standards, preventing potential stock issues related to defective items.
• Labeled boxes, crates and containers with accurate order information, destinations and codes to minimize shipping errors.
• Followed orders precisely for correct items, sizes and quantities.
• Monitored inventory levels in stockrooms and alerted management to any discrepancies.
• Kept work areas neat, clean and free from debris.
• Disposed of damaged or defective items or coordinated returns to vendors for covered items.
• Oversaw warehouse staff and maintained efficiency in fast-paced environment.
• Supervised inventory cycle counting processes, accounting and surplus records, product damages and product returns.

• Assisted senior procurement staff in driving continuous improvement initiatives across organization's supply chain.
• Managed database of vendor details and pricing information to maintain organization.
• Supported implementation of procurement policies, promoting compliance and risk mitigation across organization.
• Promoted superior customer experiences by leveraging understanding of color, trends, styles, benefits and product value perception.
• Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills.
• Conducted market research, identifying potential suppliers for increased competition and better pricing opportunities.
• Reduced order processing time through effective communication with suppliers and internal departments.
• Provided accurate and up-to-date records of leading procurement procedures.
• Paid attention to detail while completing assignments.
• Learned and adapted quickly to new technology and software applications.
• Gained extensive knowledge in data entry, analysis and reporting.
• Cultivated interpersonal skills by building positive relationships with others.
• Participated in team projects, demonstrating ability to work collaboratively and effectively.
• Strengthened communication skills through regular interactions with others.