Summary
Overview
Work History
Education
Skills
References
References
Accomplishments
Timeline
AdministrativeAssistant

Lucy Mokgadi Maphutha

Senior Administration Officer/Office Assistant
Sandton,GP

Summary

Results-driven senior administration professional with a proven track record in office management, process optimization, and stakeholder engagement. Recognized for reliability and adaptability in fast-paced environments, with a strong focus on driving team collaboration and delivering consistent results. Skilled in project coordination, budget management, and strategic planning. Known for exceptional communication and project management skills, with a detail-oriented approach to optimizing processes and supporting team objectives. Demonstrates strong analytical, communication, and teamwork skills. Eager to contribute to team success and further develop professional skills with a positive attitude and commitment to continuous learning and growth.

Overview

31
31
years of professional experience
8
8
years of post-secondary education
4
4
Languages

Work History

Senior Administration Officer

Black Umbrellas NPC
11.2024 - Current
  • Improved communication between departments through the establishment of cross-functional teams and regular meetings.
  • Enhanced team efficiency by developing and maintaining comprehensive training materials for new hires.
  • Streamlined administrative processes by implementing new software and organizational systems.
  • Reduced operational costs with thorough budget analysis and strategic resource allocation.
  • Liaised with staff to manage information, develop systems and compile reports using data to identify trends and take action to enhance performance.
  • Collaborated with key stakeholders to identify and deliver quality enhancements.
  • Partnered with HR to implement and monitor policies and procedures and recommend changes.
  • Delivered advice and policy guidance relating to provisional project management and business analysis.
  • Represented company at internal and external forums and committees for effective corporate communication and collaboration.

Executive Assistant to CEO and Group of Executives

Black Umbrellas (BU)
02.2021 - 10.2024
  • Co-ordinate the CEO & Executives schedule, appointments, reservations and travel arrangements.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled confidential and sensitive information with discretion and tact.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organise meetings involving multiple senior executives.
  • Plan, organise and co-ordinate functions and special events for the BU Board.
  • Effectively manage all statutory, banking and other relevant documentation.
  • Prepare and/or edit internal and external letters, memos and mass emails.
  • Assist the Executives to co-ordinate monthly Management Review meetings and prepare the meeting pack.
  • Assist the Executives with the consolidation of all internal policies and procedures.
  • Manage all partner and supplier agreements.
  • Keep track of the contracts register and file agreements.
  • Manage and appraise the Document Management system.
  • Prepare professional Microsoft PowerPoint presentations for the CEO and Executives.
  • Assist with obtaining signatures for different documents e.g. Board resolutions or contracts, etc.

Executive Assistant to CEO and Group of Executives

Black Umbrellas (BU)
02.2021 - 10.2024
  • Co-ordinate the CEO & Executives schedule, appointments, reservations and travel arrangements.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled confidential and sensitive information with discretion and tact.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Organise meetings involving multiple senior executives.
  • Plan, organise and co-ordinate functions and special events for the BU Board.
  • Effectively manage all statutory, banking and other relevant documentation.
  • Prepare and/or edit internal and external letters, memos and mass emails.
  • Assist the Executives to co-ordinate monthly Management Review meetings and prepare the meeting pack.
  • Assist the Executives with the consolidation of all internal policies and procedures.
  • Manage all partner and supplier agreements.
  • Keep track of the contracts register and file agreements.
  • Manage and appraise the Document Management system.
  • Prepare professional Microsoft PowerPoint presentations for the CEO and Executives.
  • Assist with obtaining signatures for different documents e.g. Board resolutions or contracts, etc.

Board Secretary

Tirhani Group Holdings
01.2013 - 07.2020
  • Manage and coordinate processes for Board and Committee meetings, including drawing up of rosters for meetings for forthcoming financial year and liaising with stakeholders to schedule these.
  • Manage the preparation of agendas, minutes, information packs for Board and subcommittee meetings in conjunction with the Executive Chairman, chairperson of subcommittees, and ensuring that management submits required reports.
  • Ensure that minutes of all Boards, shareholders, and board committee meetings are properly recorded in accordance with the Act.
  • Compile and ensure that resolutions taken at meetings are signed by the Chairman.
  • Maintain the confidentiality of discussions that took place during meetings.
  • Compile compliance reports for submission to the Finance, Audit & Risk committee.
  • Follow up within prescribed timeframes on action items from Tirhani Group Holdings board meetings, and subsidiary company board meetings including Board committee meetings.
  • Update Board committee membership as and when necessary in accordance to company and statutory requirements.
  • Oversee the creation and updating of templates to be used for Tirhani Group Holdings board minutes, meeting notices, action items and agenda.
  • Ensure effective information flows within the board and to and from its committees and between non-executive directors and management.
  • Update and maintain Director’s manual/handbook, and ensure that all members receive copies thereof.
  • Manage all functions on CIPC, i.e. registration of new companies, names changes, directorship amendments, filling of annual returns, etc.
  • Register directors with IODSA and arrange for induction courses.
  • Ensure FICA requirements and compliance are adhered to.
  • Manage intellectual property asset management, such as patents, trademarks, and business names.
  • Maintain the database for all TGH subsidiary companies in terms of statutory requirements.
  • Manage the function on Compensation Commissioner, i.e. Letters of Good Standing, COIDA registrations, payments of annual duties, etc.
  • Oversee the filing system within the Governance and Compliance department.
  • Delegate to and manage the duties of the Compliance Administrator and Administration Assistant.
  • Manage the function on registration of COID, issuing of letters of good standing of all the companies.
  • Manage some of SARS function including application of tax clearances, VAT, PAYE, SDL, and UIF, PBO etc.
  • Carry out any other statutory requirements associated with the position, or other instructions as required by the Board.
  • Ensure that companies’ BBBEE certificates are up to date.
  • Assist auditors during statutory audit.
  • Reason for leaving: Was retrenched

Board Secretary

Tirhani Group Holdings
01.2013 - 07.2020
  • Manage and coordinate processes for Board and Committee meetings, including drawing up of rosters for meetings for forthcoming financial year and liaising with stakeholders to schedule these.
  • Manage the preparation of agendas, minutes, information packs for Board and subcommittee meetings in conjunction with the Executive Chairman, chairperson of subcommittees, and ensuring that management submits required reports.
  • Ensure that minutes of all Boards, shareholders, and board committee meetings are properly recorded in accordance with the Act.
  • Compile and ensure that resolutions taken at meetings are signed by the Chairman.
  • Maintain the confidentiality of discussions that took place during meetings.
  • Compile compliance reports for submission to the Finance, Audit & Risk committee.
  • Follow up within prescribed timeframes on action items from Tirhani Group Holdings board meetings, and subsidiary company board meetings including Board committee meetings.
  • Update Board committee membership as and when necessary in accordance to company and statutory requirements.
  • Oversee the creation and updating of templates to be used for Tirhani Group Holdings board minutes, meeting notices, action items and agenda.
  • Ensure effective information flows within the board and to and from its committees and between non-executive directors and management.
  • Update and maintain Director’s manual/handbook, and ensure that all members receive copies thereof.
  • Manage all functions on CIPC, i.e. registration of new companies, names changes, directorship amendments, filling of annual returns, etc.
  • Register directors with IODSA and arrange for induction courses.
  • Ensure FICA requirements and compliance are adhered to.
  • Manage intellectual property asset management, such as patents, trademarks, and business names.
  • Maintain the database for all TGH subsidiary companies in terms of statutory requirements.
  • Manage the function on Compensation Commissioner, i.e. Letters of Good Standing, COIDA registrations, payments of annual duties, etc.
  • Oversee the filing system within the Governance and Compliance department.
  • Delegate to and manage the duties of the Compliance Administrator and Administration Assistant.
  • Manage the function on registration of COID, issuing of letters of good standing of all the companies.
  • Manage some of SARS function including application of tax clearances, VAT, PAYE, SDL, and UIF, PBO etc.
  • Carry out any other statutory requirements associated with the position, or other instructions as required by the Board.
  • Ensure that companies’ BBBEE certificates are up to date.
  • Assist auditors during statutory audit.
  • Reason for leaving: Was retrenched

Compliance Administrator

Transnet
04.2012 - 12.2012
  • Managing Regional Acquisition Councils’ secretaries and providing necessary guidance.
  • Arranging National Acquisition Council meetings.
  • Populating dates for the National Acquisition council meetings.
  • Compiling and distributing agendas and submission packs for meetings.
  • Attending the National Acquisition Council meetings and taking comprehensive minutes thereof.
  • Compiling and ensuring that the resolutions taken at the meeting are signed by the chairperson.
  • Informing Council members of any changes with regard to the meetings.
  • Following up on action items that came out of the meetings.
  • Compiling monthly governance report for submission to Transnet Group.
  • Ensuring that submissions are properly prepared before populating the Agenda.
  • Updating the Terms of Reference for National Acquisition Council.
  • Arranging refreshment for both NAC and tender meetings.
  • Managing the tender box and the submission of tenders.
  • Managing communications with tender applications on pre-submission tender queries, status of tender applications and outcome of tender awards.
  • Compiling regular monthly reports and distribute to all Council members and Transnet Group.
  • Responsible for the circulation of documents for NAC members’s approval.
  • Managing the Declaration of Interest and Gift register on the intranet.
  • Reason for leaving: Move to Johannesburg CBD considering my disability

Compliance Administrator

Transnet
04.2012 - 12.2012
  • Managing Regional Acquisition Councils’ secretaries and providing necessary guidance.
  • Arranging National Acquisition Council meetings.
  • Populating dates for the National Acquisition council meetings.
  • Compiling and distributing agendas and submission packs for meetings.
  • Attending the National Acquisition Council meetings and taking comprehensive minutes thereof.
  • Compiling and ensuring that the resolutions taken at the meeting are signed by the chairperson.
  • Informing Council members of any changes with regard to the meetings.
  • Following up on action items that came out of the meetings.
  • Compiling monthly governance report for submission to Transnet Group.
  • Ensuring that submissions are properly prepared before populating the Agenda.
  • Updating the Terms of Reference for National Acquisition Council.
  • Arranging refreshment for both NAC and tender meetings.
  • Managing the tender box and the submission of tenders.
  • Managing communications with tender applications on pre-submission tender queries, status of tender applications and outcome of tender awards.
  • Compiling regular monthly reports and distribute to all Council members and Transnet Group.
  • Responsible for the circulation of documents for NAC members’s approval.
  • Managing the Declaration of Interest and Gift register on the intranet.
  • Reason for leaving: Move to Johannesburg CBD considering my disability

Executive Assistant To The Commercial Executive

South African Bureau of Standards (SABS) - Commercial
09.2010 - 01.2012
  • Manage the diary of the Commercial Executive and the 2 GM’s effectively and efficiently and also reminding them of their engagements.
  • Co-ordinate the activities of the Commercial Executive and those of his Management Team.
  • Ensure that the Commercial Executive has relevant documentation for meetings and is briefed on matters relating to the subject of the meeting.
  • Receive visitors and welcome them accordingly.
  • Draft own correspondence and type documents such as memos, letters, emails, reports, presentations etc. and ensure confidentiality.
  • Control and monitor the sorting and distribution of all mail, faxes, memos and all correspondence relevant to the departments.
  • Manage queries/complaints efficiently.
  • Take a lead role in achieving effective communication within team and all stakeholders.
  • Effectively control access to the Commercial Executive and the 2 GMs to maximize productivity and meeting deadlines.
  • Ensure superfluous workflow is controlled at all times.
  • Organize travel and any bookings required including hotel and conferences for the Commercial Executive and for the team, national and International.
  • Ensure meals and refreshments are arranged for meetings and events where necessary.
  • Take minutes at meetings and ensure distribution thereof on time.
  • Collect, prepare data and compile relevant monthly reports or Board Packs for submission as and when required.
  • Perform all general office administration for the office, including but not limited to filing, photocopying, faxing, preparation of letters, presentations, agendas, minutes.
  • Use discretion on which matters to delegate and refer to the correct people without necessarily waiting for the instruction from the Commercial Executive and the 2 GM’s.
  • Perform ad-hoc projects for the departments.
  • Provide assistance in respect of personal matters.
  • Purchase newspapers/magazines and any form of publication that the Commercial Executive and the 2 GM’s need to use.
  • Arrange and coordinate dinners, lunches and breakfasts with clients and colleagues for the Commercial Executive.
  • Ensure that supplier invoices are paid timeously.
  • Order stationery, flowers when necessary.
  • Prepare packs for Executive meetings.
  • Manage two support staff i.e. cleaner and general worker.

Executive Assistant To The Commercial Executive

South African Bureau of Standards (SABS) - Commercial
09.2010 - 01.2012
  • Manage the diary of the Commercial Executive and the 2 GM’s effectively and efficiently and also reminding them of their engagements.
  • Co-ordinate the activities of the Commercial Executive and those of his Management Team.
  • Ensure that the Commercial Executive has relevant documentation for meetings and is briefed on matters relating to the subject of the meeting.
  • Receive visitors and welcome them accordingly.
  • Draft own correspondence and type documents such as memos, letters, emails, reports, presentations etc. and ensure confidentiality.
  • Control and monitor the sorting and distribution of all mail, faxes, memos and all correspondence relevant to the departments.
  • Manage queries/complaints efficiently.
  • Take a lead role in achieving effective communication within team and all stakeholders.
  • Effectively control access to the Commercial Executive and the 2 GMs to maximize productivity and meeting deadlines.
  • Ensure superfluous workflow is controlled at all times.
  • Organize travel and any bookings required including hotel and conferences for the Commercial Executive and for the team, national and International.
  • Ensure meals and refreshments are arranged for meetings and events where necessary.
  • Take minutes at meetings and ensure distribution thereof on time.
  • Collect, prepare data and compile relevant monthly reports or Board Packs for submission as and when required.
  • Perform all general office administration for the office, including but not limited to filing, photocopying, faxing, preparation of letters, presentations, agendas, minutes.
  • Use discretion on which matters to delegate and refer to the correct people without necessarily waiting for the instruction from the Commercial Executive and the 2 GM’s.
  • Perform ad-hoc projects for the departments.
  • Provide assistance in respect of personal matters.
  • Purchase newspapers/magazines and any form of publication that the Commercial Executive and the 2 GM’s need to use.
  • Arrange and coordinate dinners, lunches and breakfasts with clients and colleagues for the Commercial Executive.
  • Ensure that supplier invoices are paid timeously.
  • Order stationery, flowers when necessary.
  • Prepare packs for Executive meetings.
  • Manage two support staff i.e. cleaner and general worker.

Corporate Services Executive Personal Assistant

South African Bureau of Standards (SABS)
06.2008 - 08.2010
  • Overall Management administration and support.
  • Provide secretarial services and personal assistance on all matters relating to the office of the Corporate Service Executive and CFO.
  • Provide secretarial service on all matters relating to the Corporate services Management and Finance meetings.
  • Handling of other communications and meetings.
  • Provide optimal service to internal and external customers.
  • Co-ordinate all reports to be submitted to the CEO.
  • Follow up and remind Executives on all meetings.
  • Manage the Corporate service Executive and CFO travel arrangements.
  • Arrange appointments and meetings.
  • Communication within the Executives portfolio of dates of all strategic meetings (calendar of events).
  • Handle very confidential information.
  • Attend ad hoc meetings and write the minutes and Action Lists.
  • Reminding Executives about items to action before the EXCO meetings.
  • Ensure secure and confidential filing and storage of all company records.
  • Co-ordinating company strategy business plan.
  • Handling incoming and outgoing mail.
  • Manage the Corporate executive and CFO’s Diary.
  • Typing and professional answering of telephone calls.
  • Compile meetings, agendas and programmes for meetings.
  • Prepare, distribute and file agendas and minutes.
  • Maintain and update registers and other formal records in compliance with statutory requirements.
  • Co-ordination support of activities in business unit.
  • Work together with other support staff in the corporate executive suite on a relief basis to ensure seamless responsiveness of all such support functions.
  • Preparation of presentations.
  • Reason for leaving: Transferred to SABS Commercial Department

Corporate Services Executive Personal Assistant

South African Bureau of Standards (SABS)
06.2008 - 08.2010
  • Overall Management administration and support.
  • Provide secretarial services and personal assistance on all matters relating to the office of the Corporate Service Executive and CFO.
  • Provide secretarial service on all matters relating to the Corporate services Management and Finance meetings.
  • Handling of other communications and meetings.
  • Provide optimal service to internal and external customers.
  • Co-ordinate all reports to be submitted to the CEO.
  • Follow up and remind Executives on all meetings.
  • Manage the Corporate service Executive and CFO travel arrangements.
  • Arrange appointments and meetings.
  • Communication within the Executives portfolio of dates of all strategic meetings (calendar of events).
  • Handle very confidential information.
  • Attend ad hoc meetings and write the minutes and Action Lists.
  • Reminding Executives about items to action before the EXCO meetings.
  • Ensure secure and confidential filing and storage of all company records.
  • Co-ordinating company strategy business plan.
  • Handling incoming and outgoing mail.
  • Manage the Corporate executive and CFO’s Diary.
  • Typing and professional answering of telephone calls.
  • Compile meetings, agendas and programmes for meetings.
  • Prepare, distribute and file agendas and minutes.
  • Maintain and update registers and other formal records in compliance with statutory requirements.
  • Co-ordination support of activities in business unit.
  • Work together with other support staff in the corporate executive suite on a relief basis to ensure seamless responsiveness of all such support functions.
  • Preparation of presentations.
  • Reason for leaving: Transferred to SABS Commercial Department

Committee Administrator

South African Bureau of Standards (SABS)
10.2006 - 05.2008
  • Ensures that committee lists are maintained and that agendas, minutes, files, mailing lists and other project records are accurate, on time and efficiently maintained.
  • Ensures that meetings and associated arrangements are properly organised and run effectively.
  • Ensures that correspondence and proofreading of standards are of the required quality.
  • Ensures the well-controlled flow of documents by way of internet and emails.
  • Ensures through adherence to standards development procedures and deadlines that committees are properly serviced, queries are dealt with appropriately and on time, and all communication and record keeping is of a high standard.
  • Projecting a positive and professional image of the company/department.
  • Timeous attending to queries and complaints from clients and committee members.
  • Minute taking during committee meetings.
  • Reason for leaving: Job not challenging and limited scope

Committee Administrator

South African Bureau of Standards (SABS)
10.2006 - 05.2008
  • Ensures that committee lists are maintained and that agendas, minutes, files, mailing lists and other project records are accurate, on time and efficiently maintained.
  • Ensures that meetings and associated arrangements are properly organised and run effectively.
  • Ensures that correspondence and proofreading of standards are of the required quality.
  • Ensures the well-controlled flow of documents by way of internet and emails.
  • Ensures through adherence to standards development procedures and deadlines that committees are properly serviced, queries are dealt with appropriately and on time, and all communication and record keeping is of a high standard.
  • Projecting a positive and professional image of the company/department.
  • Timeous attending to queries and complaints from clients and committee members.
  • Minute taking during committee meetings.
  • Reason for leaving: Job not challenging and limited scope

Scriber

Khomanani Community Project
01.2006 - 07.2006
  • Typing at 60wpm.
  • Collecting reports from all pilot sites.
  • Consolidating all reports and submitting to Head Office.
  • Capturing statistics on HIV/AIDS at the pilot sites.
  • Taking minutes during meetings and conferences.
  • Travel extensively and work on time frames for reports and statistics submission to Head office.
  • Reason for Living: Programme came to an end, contract with government not renewed.

Scriber

Khomanani Community Project
01.2006 - 07.2006
  • Typing at 60wpm.
  • Collecting reports from all pilot sites.
  • Consolidating all reports and submitting to Head Office.
  • Capturing statistics on HIV/AIDS at the pilot sites.
  • Taking minutes during meetings and conferences.
  • Travel extensively and work on time frames for reports and statistics submission to Head office.
  • Reason for Living: Programme came to an end, contract with government not renewed.

Senior Personal Assistant for the Chief Financial Officer and General Manager: Financial Services

Department of Health and Welfare
09.2004 - 11.2005
  • Screening of phone calls and developing effective communication skills.
  • Receiving and welcoming visitors.
  • Typing documents at 60wpm.
  • Filing of documents and developing an efficient tracking system.
  • Managing the office in the absence of the CFO and General Manager.
  • Managing the CFO and General Manager’s electronic and paper diaries and reminding them of their engagements.
  • Managing correspondence in the office of the CFO and General Manager in accordance with their urgency.
  • Arranging travel and accommodation issues.
  • Requesting stationery for the effective running of the CFO and General Manager’s office.
  • Preparing requisitions and orders for equipment needed in the office of the CFO and General Manager and compile commitment register to be able to manage the budget allocated to the office.
  • Consolidate progress reports from various managers under the CFO.
  • Manage asset and leave registers in the office of the CFO.
  • Arranging refreshments, venues, equipment, documents and other resourceful material for meeting.
  • Manage stakeholders database for the CFO’s office.
  • Access and respond to the CFO’s emails and inform him of urgent issues.
  • Manage in and outflow of information in the office of the CFO.
  • Reason for Living: Resigned to pursue other career interests

Senior Personal Assistant for the Chief Financial Officer and General Manager: Financial Services

Department of Health and Welfare
09.2004 - 11.2005
  • Screening of phone calls and developing effective communication skills.
  • Receiving and welcoming visitors.
  • Typing documents at 60wpm.
  • Filing of documents and developing an efficient tracking system.
  • Managing the office in the absence of the CFO and General Manager.
  • Managing the CFO and General Manager’s electronic and paper diaries and reminding them of their engagements.
  • Managing correspondence in the office of the CFO and General Manager in accordance with their urgency.
  • Arranging travel and accommodation issues.
  • Requesting stationery for the effective running of the CFO and General Manager’s office.
  • Preparing requisitions and orders for equipment needed in the office of the CFO and General Manager and compile commitment register to be able to manage the budget allocated to the office.
  • Consolidate progress reports from various managers under the CFO.
  • Manage asset and leave registers in the office of the CFO.
  • Arranging refreshments, venues, equipment, documents and other resourceful material for meeting.
  • Manage stakeholders database for the CFO’s office.
  • Access and respond to the CFO’s emails and inform him of urgent issues.
  • Manage in and outflow of information in the office of the CFO.
  • Reason for Living: Resigned to pursue other career interests

Personal Assistant to the Director: Districts and Primary Health Care Services

Department of Health and Welfare
07.2001 - 08.2004
  • Answering the telephone.
  • Typing.
  • Receiving and welcoming of visitors.
  • Managing the director’s diary.
  • Attending to correspondence coming to the director’s office.
  • Requesting stationery for the effective running of the director’s office.
  • Arranging travel and accommodation issues for the CEO.
  • Requesting information from the districts for report writing.
  • Designing invitation, posters and flyers for important events.
  • Preparing requisitions for equipment needed at the districts and clinics.
  • Consolidate monthly, quarterly and annual reports from the districts.
  • Arranging refreshments for meetings.
  • Preparing documents and other resourceful material for meeting.
  • Reason for leaving: Appointed to higher position

Personal Assistant to the Director: Districts and Primary Health Care Services

Department of Health and Welfare
07.2001 - 08.2004
  • Answering the telephone.
  • Typing.
  • Receiving and welcoming of visitors.
  • Managing the director’s diary.
  • Attending to correspondence coming to the director’s office.
  • Requesting stationery for the effective running of the director’s office.
  • Arranging travel and accommodation issues for the CEO.
  • Requesting information from the districts for report writing.
  • Designing invitation, posters and flyers for important events.
  • Preparing requisitions for equipment needed at the districts and clinics.
  • Consolidate monthly, quarterly and annual reports from the districts.
  • Arranging refreshments for meetings.
  • Preparing documents and other resourceful material for meeting.
  • Reason for leaving: Appointed to higher position

Personal Assistant

Lebowakgomo/Zebediela Sub-District
06.1996 - 06.2001
  • Answering the telephone.
  • Receiving and welcoming of visitors.
  • Typing.
  • Managing the director’s diary.
  • Attending to correspondence coming to the director’s office.
  • Requesting stationery for the effective running of the director’s office.
  • Arranging travel and accommodation issues for the CEO.
  • Requesting information from the districts for report writing.
  • Designing invitation, posters and flyers for important events.
  • Preparing requisitions for equipment needed at the districts and clinics.
  • Consolidate monthly, quarterly and annual reports from the districts.
  • Arranging refreshments for meetings.
  • Preparing documents and other resourceful material for meeting.
  • Reason for leaving: Position were abolished

Personal Assistant

Lebowakgomo/Zebediela Sub-District
06.1996 - 06.2001
  • Answering the telephone.
  • Receiving and welcoming of visitors.
  • Typing.
  • Managing the director’s diary.
  • Attending to correspondence coming to the director’s office.
  • Requesting stationery for the effective running of the director’s office.
  • Arranging travel and accommodation issues for the CEO.
  • Requesting information from the districts for report writing.
  • Designing invitation, posters and flyers for important events.
  • Preparing requisitions for equipment needed at the districts and clinics.
  • Consolidate monthly, quarterly and annual reports from the districts.
  • Arranging refreshments for meetings.
  • Preparing documents and other resourceful material for meeting.
  • Reason for leaving: Position were abolished

Secretary to the Director: Districts and Primary Health Care Services

Department of Health And Welfare
04.1996 - 06.1998
  • Answering the telephone.
  • Receiving and welcoming of visitors.
  • Typing.
  • Managing the director’s diary.
  • Attending to correspondence coming to the director’s office.
  • Requesting stationery for the effective running of the director’s office.
  • Reason for Living: Requested to assist the CEO for Lebowakgomo - Sub district to establish new office

Secretary to the Director: Districts and Primary Health Care Services

Department of Health And Welfare
04.1996 - 06.1998
  • Answering the telephone.
  • Receiving and welcoming of visitors.
  • Typing.
  • Managing the director’s diary.
  • Attending to correspondence coming to the director’s office.
  • Requesting stationery for the effective running of the director’s office.
  • Reason for Living: Requested to assist the CEO for Lebowakgomo - Sub district to establish new office

Administration Clerk

T.P.A
11.1994 - 03.1996
  • Issuing stationery.
  • Preparing vouchers.
  • Stock-taking.
  • Receiving and packing of stock.
  • Balancing of stock sheets.
  • Reason for leaving: Transformation process within the department (same department)

Administration Clerk

T.P.A
11.1994 - 03.1996
  • Issuing stationery.
  • Preparing vouchers.
  • Stock-taking.
  • Receiving and packing of stock.
  • Balancing of stock sheets.
  • Reason for leaving: Transformation process within the department (same department)

Education

CGISA Programme - Governance Modules, Communication, Introduction to financial Accounting, Introduction to Corporate Governance, Introduction to Law

Chartered Governance Institute Of Southern Africa
06.2019 - Current

Senior Certificate - North Sotho (HG)-D, English (HG)-C, Afrikaans (HG)-D, Geography (SG)-E, Economics (SG)-E, Biology (SG)-F

Mathomo-mayo Secondary school
01.1991 - 12.1991

Certificate - Sales Order Processing, Livelink AS25, Expense Claim Management, IRQ Processes

SABS Training Centre
07.2008 - 07.2008

Certificate - Project Management Fundamentals, Project Strategy, Project Initiation, Project Planning, Project Implementation, Project Closure

Stratexec Training
01.2008 - 04.2008

Certificate - Effective communication, Verbal and non-verbal Communication, Effective Writing skills, Document Control and Management

Regenesys School Of Public Management
05.2004 - 11.2004

Certificate - Excel 2016 Basic

ExecuTrain

Skills

Organizational skills

References

  • Dr R Chauke, Executive, 0825535946
  • Reshma Naidoo, Transnet, 083 294 4200
  • Martha Motsatsi, 073 368 2228

References

  • Dr R Chauke, Executive, 0825535946
  • Reshma Naidoo, Transnet, 083 294 4200
  • Martha Motsatsi, 073 368 2228

Accomplishments

  • Self taught SARS and CIPC programs to assist small companies with their compliance issues.
  • .Achieved excellent result by completing minute taking with accuracy and efficiency using minutegenerator app.
  • .Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Supervised team of 3 staff members.

Timeline

Senior Administration Officer

Black Umbrellas NPC
11.2024 - Current

Executive Assistant to CEO and Group of Executives

Black Umbrellas (BU)
02.2021 - 10.2024

Executive Assistant to CEO and Group of Executives

Black Umbrellas (BU)
02.2021 - 10.2024

CGISA Programme - Governance Modules, Communication, Introduction to financial Accounting, Introduction to Corporate Governance, Introduction to Law

Chartered Governance Institute Of Southern Africa
06.2019 - Current

Board Secretary

Tirhani Group Holdings
01.2013 - 07.2020

Board Secretary

Tirhani Group Holdings
01.2013 - 07.2020

Compliance Administrator

Transnet
04.2012 - 12.2012

Compliance Administrator

Transnet
04.2012 - 12.2012

Executive Assistant To The Commercial Executive

South African Bureau of Standards (SABS) - Commercial
09.2010 - 01.2012

Executive Assistant To The Commercial Executive

South African Bureau of Standards (SABS) - Commercial
09.2010 - 01.2012

Certificate - Sales Order Processing, Livelink AS25, Expense Claim Management, IRQ Processes

SABS Training Centre
07.2008 - 07.2008

Corporate Services Executive Personal Assistant

South African Bureau of Standards (SABS)
06.2008 - 08.2010

Corporate Services Executive Personal Assistant

South African Bureau of Standards (SABS)
06.2008 - 08.2010

Certificate - Project Management Fundamentals, Project Strategy, Project Initiation, Project Planning, Project Implementation, Project Closure

Stratexec Training
01.2008 - 04.2008

Committee Administrator

South African Bureau of Standards (SABS)
10.2006 - 05.2008

Committee Administrator

South African Bureau of Standards (SABS)
10.2006 - 05.2008

Scriber

Khomanani Community Project
01.2006 - 07.2006

Scriber

Khomanani Community Project
01.2006 - 07.2006

Senior Personal Assistant for the Chief Financial Officer and General Manager: Financial Services

Department of Health and Welfare
09.2004 - 11.2005

Senior Personal Assistant for the Chief Financial Officer and General Manager: Financial Services

Department of Health and Welfare
09.2004 - 11.2005

Certificate - Effective communication, Verbal and non-verbal Communication, Effective Writing skills, Document Control and Management

Regenesys School Of Public Management
05.2004 - 11.2004

Personal Assistant to the Director: Districts and Primary Health Care Services

Department of Health and Welfare
07.2001 - 08.2004

Personal Assistant to the Director: Districts and Primary Health Care Services

Department of Health and Welfare
07.2001 - 08.2004

Personal Assistant

Lebowakgomo/Zebediela Sub-District
06.1996 - 06.2001

Personal Assistant

Lebowakgomo/Zebediela Sub-District
06.1996 - 06.2001

Secretary to the Director: Districts and Primary Health Care Services

Department of Health And Welfare
04.1996 - 06.1998

Secretary to the Director: Districts and Primary Health Care Services

Department of Health And Welfare
04.1996 - 06.1998

Administration Clerk

T.P.A
11.1994 - 03.1996

Administration Clerk

T.P.A
11.1994 - 03.1996

Senior Certificate - North Sotho (HG)-D, English (HG)-C, Afrikaans (HG)-D, Geography (SG)-E, Economics (SG)-E, Biology (SG)-F

Mathomo-mayo Secondary school
01.1991 - 12.1991

Certificate - Excel 2016 Basic

ExecuTrain

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