LUCRICIAH MAGAGULA
Administrative Assistant
Burgersfort
Summary
Experienced administrative professional thriving in fast-paced office environments. Skilled team player adept at handling diverse clerical tasks and providing valuable staff support. Known for being responsible, punctual, and highly productive even when working independently.
Overview
4
4
years of professional experience
Work History
Administrative Assistant
Road Traffic Management Corporation
01.2023 - Current
- Manage the organization communication devices as well as ordering of new devices and packages
- Coordinated and minuted internal meetings accurate documentation of decisions and action items.
- Reconciling and administering invoices
- Implemented an effective filing system.
- Supervised a team of cleaners, resulting improvement in facility cleanliness.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Submit valid, verified, and approved invoices within 30 days to Finance for payment.
- Creating requisitions on oracle
- Monitoring and tracking expenditure of all contracts within the department
- Facilitating leased or rental of offices in terms of maintenance and payment of leased building
- Liaise with Drivers on all Pool Vehicles requests that are approved from the Workflow Management System.
- Supervise Drivers to ensure collection and deliveries functions are timeously attended.
- Facilitating overtime sheets for drivers to ensure that they are paid on time
Fleet, Admin and Facilities Intern
Road Traffic Management Corporation
10.2021 - 12.2022
- Managed a fleet vehicles, ensuring availability through efficient maintenance scheduling and prompt issue resolution.
- Developed and maintained a spreadsheet for monthly trips, resulting in a reduction in unauthorized vehicle usage.
- Conducted regular vehicle inspections, identifying potential issues early and reducing maintenance costs .
- Implemented a streamlined driver request system, decreasing processing time by and improving overall fleet utilization.
- Provided registry services, handling documents daily with accuracy.
- Managed invoices monthly, ensuring timely payments and maintaining positive vendor relationships.
- Facilitated call-outs for printers when required, and follow through with repairs.
- Printers / Photocopiers to be in working order at all times – only downtime allowed will be in line with ICT networking issues.
- Track the levels and replenish all printers/photocopier consumables at all times.
Supply Chain Management Intern
Construction Education and Training Authority
08.2021 - 10.2021
- Prepared score sheets for bids, ensuring accuracy in evaluation criteria.
- Evaluated bidders' documents for compliance with procurement regulations, contributing to a reduction in noncompliant submissions.
- Created purchase orders with a total value and maintaining zero errors in processing.
- Updated RFQ and Contract Register daily, improving tracking efficiency .
- Authored comprehensive reports on procurement activities, providing key insights that led to a improvement in supplier selection processes.
Teacher's Assistant
Department of Education
12.2020 - 01.2021
- Captured and analyzed student performance data for learners, contributing to a improvement in overall class grades.
- Executed general administrative duties, reducing teacher workload by and allowing for increased focus on instruction.
- Distributed learning materials to classes of students, ensuring material availability for lessons.
- Coached learners individually and in small groups, writing detailed observation reports that led to personalized learning plans and increase in struggling students' test scores.
Education
Honours Admin (Public Administration) - Public Administration
University of Limpopo
04.2001 -
Bachelor of Administration - Local Government
University of Limpopo
NCV Level 4 - undefined
Mopani Tvet College
Grade 12 - undefined
Mmiditsi High School
University of Limpopo
Skills
- Flexibility in dynamic environments
- Effective multitasking
- Team coordination
- Effective organization skills
- Collaborative team development
- Effective communication
- Analytical problem solving
- Goal-oriented planning
Timeline
Administrative Assistant
Road Traffic Management Corporation
01.2023 - Current
Fleet, Admin and Facilities Intern
Road Traffic Management Corporation
10.2021 - 12.2022
Supply Chain Management Intern
Construction Education and Training Authority
08.2021 - 10.2021
Teacher's Assistant
Department of Education
12.2020 - 01.2021
Honours Admin (Public Administration) - Public Administration
University of Limpopo
04.2001 -
NCV Level 4 - undefined
Mopani Tvet College
Grade 12 - undefined
Mmiditsi High School
Bachelor of Administration - Local Government
University of Limpopo
University of Limpopo
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