LOVENESS NATHAN
Procurement & Administrative Officer
Dar es Salaam
Summary
Detail-oriented and proactive administrative professional with solid experience in procurement, office management, and operational support. Skilled in streamlining purchasing processes, managing vendor relationships, and ensuring compliance with organizational policies. Adept at multitasking in fast-paced environments, with a strong commitment to efficiency, accuracy, and service excellence
Overview
12
12
years of professional experience
Work History
Procurement & Administrative Officer
Caliber First Group Limited
01.2022 - Current
- Procurement Duties & Responsibilities:
- Preparing Purchase order for goods and services
- Negotiating with Suppliers and Contractors on Pricing and Standards
- Evaluating and Selecting best Suppliers based on Quality of goods and services
- Liaising with finance department to make sure suppliers and contractors are paid on time
- Prioritize procurement through credit arrangements while minimizing cash-based purchases
- Keeping office assets and inventory up to date
- Manage relationship with vendors and suppliers
- Ensuring timely and proper processing of all necessary clearance documents
- Managing office Operations
- Administrative Officer Duties:
- Welcoming and directing Visitors
- Managing the front desk and reception area
- Handling incoming and outgoing mail and deliveries
- Maintaining visitor logs and issuing badges
- Responding to general inquiries via phone, email, or in person
- Supervising and ensuring all office cleaning & maintenance
- Organizing and maintaining office files and records
- Scheduling meetings, appointments, and travel arrangements
- Preparing reports, memos, and correspondence
- Managing office supplies and placing orders
- Assisting with procurement and invoice processing
- Supporting HR functions like onboarding and leave tracking
- Coordinating internal communications and events
- Liaising with vendors, service providers, and other departments
- Ensuring compliance with office policies and procedures
Logistics and Inventory Officer
Tanzania Health Promotion Support (THPS)
08.2017 - 09.2021
- Duties and Responsibilities:
- Monitoring movement of all trucks and containers
- Tracking of demurrage and other costs like detention fees
- Preparing export documents and organising transport of exports
- Applying for tax exemptions from Tanzania Revenue Authority (TRA)
- Coordinating daily store’s operations and physical distribution of goods
- Inspecting documents, custom seals and coordinating transporters
- Registering received orders in logistics log book and logistics spreadsheet
- Coordinating truck offloading arrangements and de stuffing of containers
- Making arrangements for dispatch of goods and delivery to end users
- Examining delivered goods to determine conformance to specifications
- Ensuring that there is no damage or breakage among delivered goods
- Ensuring medical supplies and laboratory reagents are in good condition
- Inspecting goods to ensure that expiration dates have not been exceeded
- Planning and execution of cycle counting and stock counting program
- Performing stock audits on monthly, quarterly and annually basis
- Investigating stock variance and taking actions to eliminate shortcomings
- Updating stock data for accuracy purpose and inventory control
- Reviewing and providing information for stock reconciliation purposes
- Preparing various reports in relations to inventory management
Operation Administrator
Quality Group Limited
04.2015 - 05.2017
- Duties and Responsibilities:
- Daily Operation support
- Inventory and Supplies Management
- Data Entry and Record keeping such as; maintain accurate-records of operational activities, keep documentation organised and up to date.
- Prepare daily, weekly, and monthly reports on operation performance.
- Managing all communication e.g emails, couriers, incoming and outgoing calls
- Record keeping
- Ensure confidentiality of sensitive documents.
- Manage office operation
- Organise events and schedule meetings.
Procurement and Operation Administrator
Proactive Solutions Limited
06.2013 - 03.2015
- Procurement Duties
- Prepare Local purchase Order
- Recording received goods in respective bin cards
- Issuing materials to departments based on requirements
- Preparing Goods Received Notes (GRNs) for all received goods
- Issuing goods to users and preparing Goods Issued Notes (GINs)
- Selection and Evaluation of best supplier and Contractors based on pricing and standards
- Keeping records of movement of stock in and out of the warehouse
- Work with finance department to make sure suppliers and Contractors are paid
- Administration duties
- Handling daily correspondence
- To receive all guest coming to our office
- Manage all internal and external appointments
- Managing Calendar and Travel booking
- Serve as a link between Head Of Department and the field team
- Ensure compliance with general office procedures
- Management of utility and telephone bills
- Inventory management
- Track bills payments schedule with finance team
- Manage daily petty cash for casual labours and drivers as well as preparing weekly cash reconciliations
- Contractors Administration
- Prepare monthly site travel report
Education
Monitoring and Evaluation in Global Health
University of Washington
01.2025
Bachelor of Business Administration - Procurement and Logistics Management
Mzumbe University
01.2011
Advanced Certificate of Secondary Education - undefined
Masama Girls Secondary School
01.2008
Certificate of Secondary Education - undefined
Embarway Secondary School
01.2005
Skills
- Good understanding of the Public Procurement Act 2011 and Regulations 2013
- Self-motivated, with interpersonal and team work skills
- Storekeeping and inventory management practices
- Fast learner
- Ability to work in a demanding work environment
- Ability to prepare write quality reports and make presentations
References
Baraka, Christopher, Procurement Officer, barakachristopher@yahoo.com, 0783 938 584, Tanzania Health Promotion Support
Timeline
Procurement & Administrative Officer
Caliber First Group Limited
01.2022 - Current
Logistics and Inventory Officer
Tanzania Health Promotion Support (THPS)
08.2017 - 09.2021
Operation Administrator
Quality Group Limited
04.2015 - 05.2017
Procurement and Operation Administrator
Proactive Solutions Limited
06.2013 - 03.2015
Bachelor of Business Administration - Procurement and Logistics Management
Mzumbe University
Advanced Certificate of Secondary Education - undefined
Masama Girls Secondary School
Certificate of Secondary Education - undefined
Embarway Secondary School
Monitoring and Evaluation in Global Health
University of Washington
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