LOUISE VAN BALA-LEHN
EXECUTIVE ASSISTANT
Cape Town,EC
Summary
Detail-oriented Executive Assistant experienced in calendar management and process streamlining. Achieved enhanced organizational efficiency through effective communication and confidential information management. Focused on improving operational effectiveness and team morale by supporting senior-level staff in travel management, budget creation, and event planning.
Overview
14
14
years of professional experience
Work History
Executive Assistant to the Chief Executive Officer
DREAMBOX STUDIOS
02.2019 - Current
- Coordinated executive schedules, ensuring efficient time management and prioritization of key meetings.
- Streamlined communication between CEO and stakeholders, enhancing information flow and decision-making processes.
- Managed confidential information with discretion, maintaining the highest standards of integrity and professionalism.
- Developed comprehensive agendas for board meetings, aligning objectives with organizational goals.
- Created expense reports, budgets, and filing systems for management team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
FINANCIAL ACCOUNTANT
BUILDING ENERGY
04.2015 - 11.2018
- Led month-end closing procedures, ensuring timely reconciliation of accounts and accurate financial statements.
- Managed financial reporting processes to ensure compliance with accounting standards and regulations.
- Developed and implemented efficient budgeting and forecasting models to enhance financial planning accuracy.
- Managed tax compliance tasks, filing accurate returns on time to avoid penalties or interest charges.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Assisted in annual audit preparations, ensuring a smooth process with no major discrepancies found.
OFFICE MANAGER
G7 RENEWABLE ENERGIES
02.2012 - 02.2015
- Managed office operations, ensuring efficient workflow and resource allocation.
- Coordinated scheduling for executive meetings and team events to optimize productivity.
- Developed office policies that enhanced operational efficiency and employee satisfaction.
- Streamlined communication processes across departments to improve information flow and reduce delays.
- Implemented filing systems and maintained accurate records for compliance and accessibility.
- Oversaw vendor relationships to ensure quality service and timely delivery of supplies.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
Education
ARTIFICIAL INTELLIGENCE (AI) - Information And Communication Technology
PROMUSE
ONLINE 04.2001 -
TAX TECHNICIAN - ACCOUNTING
SOUTH AFRICAN INSTITUTE OF TAX TECHNICIANS
CAPE TOWN 04.2001 -
BOOKKEEPING CERTIFICATE - ACCOUNTING
GETSMARTER UCT
CAPE TOWN 04.2001 -
High School Diploma -
CAMPS BAY HIGH SCHOOL
MATRIC 04.2001 -
Skills
Executive support
Meeting planning
Calendar management
Travel arrangements
Expense reporting
Agenda management
Document preparation
Presentation development
Office administration
Meticulous attention to detail
Timeline
Executive Assistant to the Chief Executive Officer
DREAMBOX STUDIOS
02.2019 - Current
FINANCIAL ACCOUNTANT
BUILDING ENERGY
04.2015 - 11.2018
OFFICE MANAGER
G7 RENEWABLE ENERGIES
02.2012 - 02.2015
ARTIFICIAL INTELLIGENCE (AI) - Information And Communication Technology
PROMUSE
04.2001 -
TAX TECHNICIAN - ACCOUNTING
SOUTH AFRICAN INSTITUTE OF TAX TECHNICIANS
04.2001 -
BOOKKEEPING CERTIFICATE - ACCOUNTING
GETSMARTER UCT
04.2001 -
High School Diploma -
CAMPS BAY HIGH SCHOOL
04.2001 -