Louisa Koopman
Groenheuwel, Paarl
Summary
Dynamic and detail-oriented professional with extensive experience as a Receptionist at Spectra Trust Paarl. Expert in front desk management and visitor coordination, ensuring a welcoming environment. Proven ability in contract drafting and record keeping, complemented by strong communication skills. Committed to enhancing office efficiency and providing exceptional administrative support.
Overview
2026
2026
years of professional experience
Work History
Receptionist
Spectra Trust Paarl
Paarl
2015 - Current
- Managed front desk operations, greeting visitors and directing inquiries efficiently.
- Assisted in office supply management, monitoring inventory levels to prevent shortages.
- Supported administrative tasks, including filing and organizing documents for easy access.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Responded to inquiries from callers seeking information.
- Answered central telephone system and directed calls accordingly.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
Assist HR with monthly filling and do overtime for permanent and temporary employee's.
Drafting contracts for temporary workers, and keeping records of overtime and leave days.
Keep spreadsheet records of temporary workers for duration of their contracts.
Office Assistant
Vin Libre Labelling Somerset West
Somerset West
2010 - 2014
- Managed front desk operations, greeting visitors and directing inquiries efficiently.
- Assisted in office supply management, monitoring inventory levels to prevent shortages.
- Supported administrative tasks, including filing and organizing documents for easy access.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Responded to inquiries from callers seeking information.
- Answered central telephone system and directed calls accordingly.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
Assist HR with monthly filling and do overtime for permanent and temporary employee's.
Drafting contracts for temporary workers, and keeping records of overtime and leave days.
Keep spreadsheet records of temporary workers for duration of their contracts.
Education
High School Diploma - Financial Management N4
Breërivier High School
Worcester 06.2008
Skills
Front desk management
Visitor coordination
Office supply management
Document organization
Telephone communication
Reception area maintenance
Inquiry response
Clerical support
Document scanning
Faxing procedures
HR assistance
Contract drafting
Record keeping
Spreadsheet management
Administrative support
Telephone skills
Data entry
Verbal and written communication
Scheduling appointments
Greeting and seating clients
Data inputting
Office administration
File management
Mail handling
Multi-line telephone operation
Document management
Basic accounting
Spreadsheet tracking
Phone etiquette
Front desk operations
Timeline
Receptionist
Spectra Trust Paarl
2015 - Current
Office Assistant
Vin Libre Labelling Somerset West
2010 - 2014
High School Diploma - Financial Management N4
Breërivier High School