Loraine Portia Koekemoer Mgwenya
State Accountant - Administration Clerk
Kabokweni
Summary
I am a dedicated and well-mannered individual who have the ability to work under pressure and in diverse situation/environment. I am very vibrant and always eager to learn new things and I don’t mind being corrected because it is part of learning.
Organized and reliable administrative professional with strong focus on efficiency and precision. Skilled in managing office tasks, coordinating schedules, and maintaining records with accuracy. Known for strong teamwork and adaptability, ensuring seamless operations and achieving desired outcomes. Proficient in using office software and communication tools, always ready to support team goals and respond to changing needs.
Overview
13
13
years of professional experience
Work History
Administration Clerk State Accountant
Department of Health (Finance) Infrastructure Directorate
01.2019 - Current
- Compilation of journals
- Procurement process LOGIS
- Pre daily Bank reconciliation
- Answered over calls each day on multi-line telephone systems, supporting communication needs of staff members.
- Documented all contract paperwork, expenses, and resource utilization for accurate and compliant recordkeeping.
- Handled incoming phone calls and answered questions from callers.
- Reduced errors in data entry tasks through diligent attention to detail and thorough verification procedures.
- Established and maintained standard office procedures to achieve demanding targets.
- Supported administrators by efficiently managing daily scheduling, appointment setting, and calendar organization.
- Maintained confidentiality of sensitive information with strict adherence to company policies and procedures regarding data protection.
- Assisted in the preparation of detailed reports for senior management, ensuring accuracy and timeliness of information.
- Scheduled appointments and managed calendars for staff members.
- Contributed to cost savings by identifying areas for improvement in office supply management and implementing changes accordingly.
- Coordinated travel arrangements for staff members, ensuring seamless logistics and minimal disruptions to work schedules.
- Streamlined office processes by implementing efficient filing systems and organizational techniques.
- Typed, formatted and edited professional correspondence.
- Prepared meeting materials and took clear notes to distribute to stakeholders.
- Managed incoming correspondence, prioritizing items requiring immediate attention from executives or other team members.
- Helped handle travel arrangements for executive team.
- Input data into spreadsheets and databases.
- Capture budget and Journals in BAS report
- Re-allocation/transfer funds
- Capture payments in monthly basis
- Maintain expenditure records
- Maintain Record Management
- Manage incoming outgoing documents
- Receive invoices from PWRT
- Process payment and invoices
- Render financial accounting transactions
- Filling and records management
- Liaise with internal and external stakeholders
- Liaise with Supply chain management and Budget and Expenditure section
Experiential Learner as an Admin Clerk and Secretary to Chief Audit Executive
Department of Health (Internal Auditing and Risk Management)
01.2013 - 12.2018
- Procurement process LOGIS
- Capture budget and Journals in BAS report
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Created welcoming environment for customer by greeting and assisting, as well as quickly responding to customer inquiries and needs.
- Managed daily mail distribution for both internal employees and external customers or clients.
- Arranged meetings and appointments and updated records to assist management.
- Maintain expenditure records
- Maintain Record Management
- Manage incoming outgoing documents
- Filling and records management
- Streamlined adminisrative processes by implementing efficient filing and organizational systems.
- Safeguarded sensitive information by maintaining strict confidentiality protocols when handling personnel files or company documentation.
- Supported auditors by efficiently compiling requested documentation.
- Helped maintain a positive office atmosphere with proactive conflict resolution and team-building efforts.
- Processed and prepared documents such as business or government forms and expense reports.
Education
Certificate - Advance Project Management
01.2022
Certificate - Microsoft Project
01.2022
Diploma - Financial Management Diploma
01.2020
Certificate - Administrator Practitioner
01.2020
Certificate - Logistics Literacy
01.2019
Certificate - Administrative Assistant
01.2019
Diploma - Management Assistant Diploma
01.2017
Skills
Problem-solving & negotiation
References
- Mr E Mokwane, Chief Director Infrastructure, 074 885 7545, Department of Health
- Mr E Mbokodo, Chief Audit Executive, 083 295 2507, Department of Health
- Ms R Nezhelele, Director Infrastructure Maintenance, 082 427 8404, Department of Health
SUMMARY
Dedicated and hardworking person with a great deal of multitasking, self motivated, and a team player overseeing and implementing various programs for the department.
PERSONAL DATA
- Surname: Koekemoer Mgwena
- Fullnames: Loraine Portia
- Identity Number: 8903050411088
- Nationality: South African
- Marital Status: Married
- Health: Excellent
- Race: African
- Gender: Female
- Driver's License: C1
PERSONAL ATTRIBUTES
- Detail oriented
- Friendly and Approachable
- Pro-Active
- Resourceful
Timeline
Administration Clerk State Accountant - Department of Health (Finance) Infrastructure Directorate
01.2019 - Current
Experiential Learner as an Admin Clerk and Secretary to Chief Audit Executive - Department of Health (Internal Auditing and Risk Management)
01.2013 - 12.2018
Unigrad College - Certificate, Microsoft Project
Revin TVET College - Diploma, Financial Management Diploma
TNM Corporate - Certificate, Administrator Practitioner
Mpumalanga Provincial Government - Certificate, Logistics Literacy
TNM Corporate Institute - Certificate, Administrative Assistant
Western TVET College - Diploma, Management Assistant Diploma
Unigrad College - Certificate, Advance Project Management