Summary
Overview
Work History
Education
Skills
Personal Information
REFERENCES
Timeline
Generic

Londiwe Sokhela

SUPPLY CHAIN MANAGEMENT (PROCUREMENT AND PURCHASING OFFICER)
Howick

Summary

Knowledge of variety of work ranges and procedures such as: Finance (PFMA), Regulations and policies of National/ Provincial Treasury/ Auditor- General, BAS and Persal, knowledge of SCM delegation and SCM practice notes, knowledge in transport manual inclusive of subsidized, Human Resource Matters, Training and Development, Planning and Organizing, Administration procedures relating to specific working environment, how to research/ gather information and analyses it. Knowledge of applicable Road Traffic Legislation, Knowledge of Public Service prescripts and systems, Knowledge of the Labour Relations Act, Enthusiastic and eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Clear understanding of tasks and training in skill. Motivated to learn, grow and excel in the finance and supply chain industry. Driven to learn quickly, advance computer proficiency, and training in industry operations. Solid background in field and office settings supporting team needs. Flexible and hardworking team player focused on boosting productivity and performance with conscientious and detail- oriented approaches.

Overview

9
9
years of professional experience
2025
2025
years of post-secondary education

Work History

Procurement Officer

uMngeni Municipality
10.2017 - 10.2023
  • Coordinating the implementation of procedures, systems and controls related to the receiving, updating and recording of transactional/operational information and activities associated with the functionality
  • Attending to the approval of requisition orders and/ or controlling claims and related departmental issues (petty cash, cell phone vouchers, etc)
  • Assist in Budget Preparation: Assist in preparing and developing the organization's budget, including researching and gathering financial data
  • Budget Monitoring and Reporting: Monitor and report on budget performance, including identifying variances and providing recommendations for corrective action
  • Budget Reconciliation: Reconcile budget discrepancies and resolve any issues that arise
  • Communication and Collaboration: Communicate and collaborate with other departments and stakeholders to ensure budget alignment and coordination
  • Maintain Budget Files and Records: Maintain accurate and up-to-date budget files and records, both physical and electronic
  • Assist with Budget-Related Tasks: Assist with budget-related tasks, such as preparing budget reports and schedules
  • Provide Budget Information: Provide budget information and support to other departments and stakeholders as needed
  • Maintaining registers and records associated with the Departments staff establishment movable and immovable assets and specific equipment
  • Collating information and/ or conducting investigations to establish facts for inclusion into responses to internal/ external communications (emails, letters)
  • Maintains and controls all aspects of the procurement section’s database applications
  • Liaising with relevant departments and exact specification requirements tenders or contracts, analyzing contract subject matter, and identifying the nature and extent of both the council’s and the contractor’s liability with each case being treated on its own
  • Ensuring the specification description is detailing the physical or functional characteristics of product or service, nature of supply, service, or construction of an item and the requirements to be satisfied by a product, material, or service
  • Assist in providing the distinctive indication of functional specifications that indicates the purpose, performance, application, and function expected, whereby the supplier can provide an appropriate product
  • Allowing wider competition and enable suppliers to suggest new or improved ways of meeting the requirement
  • Assist in detailing product specifications so that the product or service fits the user’s requirements
  • Coordinates and controls the procurement materials/ items products and services, adhering to specific performance outcomes related to fair, equitable, transparent, competitive, and cost- effective service
  • Controlled the count all goods and services received for all departments and keep the records safe
  • Analyzing the specification and canvasing the market to determine the total value of the item/s to be procured
  • Coordinating the tender meetings, recording of meetings, recording of meeting, prior advertising and ensuring that the accurate specification requirements are agreed to between all stakeholders
  • Presenting tender specifications to prospective contractors or service providers at pre-tenders who have submitted late tenders, publicity the total to all tenderers present, and ensuring that the tender documents are stamped and noting/ reporting any irregularities to the Supply Chain Manager
  • Assist in purchasing of plant & equipment contracts e.g., proposal calls, negotiating with tenderers to ensure that the municipal receives the best offer in terms of cost, reliability and durability of plant & equipment being purchased
  • Assist in implementing the SCM management policy and standard operating procedures
  • Preparing and placing orders to suppliers
  • Maintains and controls all aspects of database applications
  • Monitor requisitions (internal and external), orders and payments
  • Manages budget allocations: Manages budget allocations, ensuring that funds are allocated in accordance with budget policies and procedures
  • Controls budget expenditures: Controls budget expenditures, ensuring that expenses are incurred in accordance with budget policies and procedures
  • Identifies budget risks: Identifies budget risks and develops strategies to mitigate those risks
  • Participates in budget committees: Participates in budget committees, working groups, and task forces

Administrative Assistant and Transport Officer

Office of the Premier
09.2015 - 09.2017
  • Company Overview: Poverty Eradication Programme Unit
  • Provide a secretarial/ reception support service to the Chief Directorate
  • Receive telephone calls in an environment where, in addition to the calls for the director’s discretion is required to decide to whom the calls should be forwarded, in the process the job incumbent should finalize some enquiries
  • Performs advanced typing
  • Operates and ensures that the office equipment are in order
  • Ensures the effective flow of information and documents to and from the office of the directors
  • Ensures the safekeeping of all documentation in the office of the directors in line with relevant legislation and policies
  • Obtain inputs, collates, and compiles progress reports and monthly reports
  • Clarifies
  • Ensures that travel arrangements are well coordinated
  • Order office supplies and research new deals and supplies
  • Scrutinizes documents to determine actions/ information/ other documents required for meeting
  • Records minutes/ decisions and communicates to relevant players, follow-up on progress made
  • Prepares briefing notes for the directors as required
  • Coordinates logistical arrangements for meetings and processing of S&T form of payment for directors
  • Coordinate and allocate vehicles and drivers for daily tasks, ensuring optimal use of fleet resources
  • Issue vehicle keys, fuel cards, and logbooks at the start of each day and ensure their return and secure storage at the end of each business day
  • Arrange for the timely delivery and collection of vehicles for services, maintenance, and repairs
  • Keep accurate and up-to-date log sheets and usage logs for each vehicle, ensuring that entries are complete and returned daily
  • Collect file, and update all fuel receipts, maintenance logs, and vehicle check sheets to maintain comprehensive records and data integrity
  • Maintain and update driver files in the fleet management system, including driver assessments, licenses, certifications, and health and safety records
  • Regularly schedule and track routine vehicle maintenance and services to prevent downtime and extend vehicle life
  • Conduct and document monthly vehicle inspections to verify vehicle cleanliness, branding, and compliance with safety standards, including checking valid license discs
  • Perform bi-annual stock takes of fleet assets, verify asset locations, and update asset status or lifecycle details in asset management systems
  • Promptly report any identified faults, damage, or accidents, and assist with completing incident and maintenance reports
  • Ensure all fleet administrative documents, such as vehicle usage forms, maintenance records, and invoices, are accurately completed and stored according to company policy
  • Compile, analyze, and submit monthly fleet reports, including vehicle usage, maintenance, and fuel consumption data, to the Fleet or Operations Manager
  • Monitor license expiration dates and schedule timely renewals to keep driver licenses and PrDP certifications valid
  • Respond to vehicle-related emergencies, providing on-call assistance as needed, and implement contingency plans to maintain service continuity
  • Track fleet expenditures, verify invoices, and reconcile payments with financial records to ensure budget compliance
  • Poverty Eradication Programme Unit

Intern

Office of the Premier
08.2014 - 07.2015
  • Company Overview: Stakeholder Coordination - Community Partnership & Moral Regeneration Movement
  • Assisting in planning and hosting of Premier’s izimbizo and Presidential izimbizo
  • Writing reports on Premier’s izimbizo and Presidential izimbizo
  • Receiving public concerns during public participation and public service intervention programmes
  • Create and maintain database for different stakeholders
  • Coordinating stakeholders for public service intervention programmes
  • Launching and workshopping of Moral Regeneration Movement (MRM) structures
  • Arranging of MRM events with MRM structures
  • Render administrative support within the Directorate
  • Procure goods and services in line with Supply Chain Procedures and Public Finance Management Act
  • Follow up on issued orders with service providers
  • Receive, capture and process invoices and submit to finance directorate for payment
  • Prepare monthly reports and submissions for the directorate
  • Maintain the incoming and outgoing documents register of the directorate
  • Coordinate logistics for the Directorate’s meetings
  • Record minutes of the meetings and answer telephones, photocopying and faxing documents
  • Maintaining the filing system of the component
  • Stakeholder Coordination - Community Partnership & Moral Regeneration Movement

Education

ADVANCED DIPLOMA IN BUSINESS MANAGEMENT - Advanced Management Principles, Business Finance, Microeconomics, Understanding Marketing Approaches (Marketing Management), Information Management, Operations and Supply Chain Management, Project Management and Statistical Techniques in Business

MANCOSA

NATIONAL DIPLOMA IN PUBLIC MANAGEMENT - Fundamentals of research, Intersectoral Collaboration, Management of Information, Policy Studies, Programme Management, Project Management, Public Decision Making, Public Financial and Procurement Management, Public Financial Management, Public Human Resource Management, public Management Practices, Public Procurement and Logistics Management, Public Service Delivery and Self-Management

DURBAN UNIVERSITY OF TECHNOLOGY

SECONDARY EDUCATION - Isizulu, English, Economics, Business Economics & Accounting

INJOLOBA SECONDARY SCHOOL

Skills

  • Dependable and Responsible
  • Good Telephone Etiquette
  • Clerical Support
  • Operations support
  • Problem-Solving
  • Honestly Competency
  • Negotiation & persuasion
  • Self-confidence
  • Administrative tasks
  • Recordkeeping
  • Teamwork
  • Communication
  • Work ethic
  • Strong Financial analysis and budgeting skills
  • Eagerness to learn
  • Integrity
  • Time-management

Personal Information

  • ID Number: 9008310753086
  • Gender: Female
  • Nationality: South African
  • Driving License: Code C1 (10)
  • Marital Status: Single

REFERENCES

1. Mr. Nomusa Molefe

Acting SCM Manager (uMngeni Municipality) Tell (w) 033 239 9266 (Cell) 082 737 9673

Email: nomusa.molefe@umngeni.gov.za


2. Mr. Chris Mlotshwa

Director (Office of the Premier – Poverty Eradication Programme Unit) Tel (w): 033 655 0701 (Cell) 083 758 7145

Email: chris.mlotshwa@premier.gov.za


3. Mr. Zakhele Mnqayi

Director: Community Development (Office of the Premier) Tel (w): 033 341 3423 (Cell) 083 458 5810

Email: zakhele.mnqayi@premier.gov.za

Timeline

Procurement Officer

uMngeni Municipality
10.2017 - 10.2023

Administrative Assistant and Transport Officer

Office of the Premier
09.2015 - 09.2017

Intern

Office of the Premier
08.2014 - 07.2015

NATIONAL DIPLOMA IN PUBLIC MANAGEMENT - Fundamentals of research, Intersectoral Collaboration, Management of Information, Policy Studies, Programme Management, Project Management, Public Decision Making, Public Financial and Procurement Management, Public Financial Management, Public Human Resource Management, public Management Practices, Public Procurement and Logistics Management, Public Service Delivery and Self-Management

DURBAN UNIVERSITY OF TECHNOLOGY

SECONDARY EDUCATION - Isizulu, English, Economics, Business Economics & Accounting

INJOLOBA SECONDARY SCHOOL

ADVANCED DIPLOMA IN BUSINESS MANAGEMENT - Advanced Management Principles, Business Finance, Microeconomics, Understanding Marketing Approaches (Marketing Management), Information Management, Operations and Supply Chain Management, Project Management and Statistical Techniques in Business

MANCOSA
Londiwe SokhelaSUPPLY CHAIN MANAGEMENT (PROCUREMENT AND PURCHASING OFFICER)