Londiwe Mtshali

Legal Services Unit Intern: Administrative Support

KZN SASSA (Regional Office)

10.2023 - Current

Provide support in all cases referred to respond to beneficiaries within the time frame.
Building strong relationships with clients
Provide expert guidance to clients
Exceed performance target
Liaise with other units for required information on received contracts and legal opinions
Informing clients on SASSA processes and procedures
Ensure adherence to Section 57 of the PFMA Chapter 6 page 3
Render Social Security Services
Receive RAF requests in terms of the relevant Acts (Social Assistance Act, PAIA, PAJA)
Screening of Social grants on SOCPEN system using function 5000
Ensure documents are classified accordingly
Attend Security Vetting awareness meetings
Control incoming and outgoing correspondence within the unit
Take minutes during Legal services unit meetings
Maintenance of appropriate registers
Ensure compliance with HR policies
Ensure implementation of a filing system aligned to a master file plan of SASSA
Administration of Legal services budget
Manage RAF payment register
Perform any duties deemed necessary by the Senior Manager
File all Senior Manager’s EPMDS documents on the File
Assist Legal Services Unit in the absence of Unit Coordinator
UNIT COORDINATOR DUTIES PERFORMED FROM APRIL TO SEPTEMBER 2024:
Making sure that all processes within the unit are running smoothly
Management of beneficiary data & Ensure inventory list is updated
Ensure that the Senior manager does her quarterly, half yearly and annual performance reports on time
Ensure all leaves taken are endorsed on the attendance register on time, submit leave application to HR on time for capturing purposes
Update asset control unit if assets are being moved
Always abide by the Assets Management Policy
Preparation of monthly statistics, weekly plans, submissions and other necessary correspondence
Monitor implementation and maintenance of database assets
Representing Legal unit with Senior Manager in Forums
Arrange teams’ meetings when required
Respond to audit queries
Administration of Legal services budget
Organize all travelling arrangements for the senior manager in line with the Travelling Management Policy
Provide case administration services
Assist with matters pertaining internal budgeting, shifting of funds when necessary
Draft monthly and quarterly reports
Diarize matters to be studied by the Senior manager in court
Type and proofread senior manager’s EPMDS
Opening and closing of files
Do follow ups to update registers