Lindiwe Mavuso

Processing of daily bank statement entries

• Processing of creditor transactions in a mainframe computerized environment
• Daily collation of creditor invoices, statements and any other relevant creditor documentation
• Check invoice detail for accuracy
• Check costing allocation for accuracy
• Collation of invoices into batches, including straight listing of invoices amounts and associated claimable charges
• Enter invoice batches into the Creditors system
• Balance batch totals ensuring total equal invoice straight listing total
• Initiate appropriate action to achieve positive outcome on supplier enquiries
• Process creditor cheques or EFT payment
• Prepare and process payments on a daily basis
• Process payment vouchers for payroll related transaction including arrangement of payment to various organizations for taxes, salary sacrifice payments and other employee deductions.
• Maintain appropriate filling records and processes
• Maintain records of suppliers with EFT payment option
• Prepare bank reconciliation of trading account at month end
• Prepare general ledger journals relating to creditor account, as directed by the Accountant
• Reconcile other subsidiary accounts to the general, as directed by the Accountant
• System SAGE X3 VERSION 7

Print all the necessary documents to compile a complete file so that I can create it on the system SAP. To get a Sales order number, service order number and a Ztra number which is a number for moving material

INVOICING

• Responsible for the generating of accurate and Delivery notes
• Collates and verifies documentation supporting the invoice to be issued to customers
• Prepare and sends invoice to customers as schedule
• Ensure rate used in invoicing is appropriate and based on an existing contract
• ITB Service Billing Deal with credit note
• Attend and resolve all ITB Service billings, invoicing and credit note queries
• Adhere to monthly closing deadlines

WARRANTY ORDERS

• Warranty order processing on In-Touch to Dubai
• Monitor all Warranty deliveries
• Liaise with customers and shipping agents with all the cross border issues
• Co-ordinate all ITB warranty spares queries and complains

TRAVEL REQUISITION

• Co-ordinate all travel arrangements for Field Service Engineers
• Liaise with Carlson Wagonlit for all our travel requirements
• Attend to all travel queries

TENDER/VENDOR AND SUPPLIES

• Co-ordinate all Tender/Vendor and Suppliers application
• Liaise with all relevant parties in terms of documentation and required information
• Provide information support
• Attend to all Tender/Vendor and Suppliers related queries
• To ensure that all standard operating procedure are adhered to.
• To communicate improvement possibilities with respect to the management system to the relevant process to Quality and customer satisfaction and participate in improvement initiatives.

• As Creditors Clerk I handle 50-100 recons – goods & freight on a monthly basis. Book value of my creditors alone almost 30 million.
• Weekly payments – approximately 10 million
• Statement reconciliation and creditors accounts
• Processing of Tax invoices into Syspro with orders received.
• Processing payments on Internet Banking
• Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
• Deadline orientated
• Preparing detailed reports on AP Trial Balance and GRN Trial Balance
• Query outstanding GRN’s with buyers and resolve all other queries of credits to be passed, duplicated invoices not receiving invoices in time and statements. Follow up queries with buyers.
• Ensuring entering of payments on Cash Flow
• Making sure all correct Freight Documentation with regards to Vat implications are correct and attached to invoices
• Dealing with queries from each individual creditor
• Obtain settlement discounts with all
• Incumbent will be expected to submit monthly reports to line manager

• Enter local and overseas shipments
• Prepare and do costing for oversea payments
• Debtors – process payments on the system and phone debtors for payments
• Creditors – prepare payments and process payments on the system
• Prepare oversea payments on the system
• Handling petty cash
• Creditors application forms- request trade reference
• Process payments on the cash sales
• Prepare banking of cheques
• Overlook – filling and Admin clerk
• Do wages for casual workers

System used SAGE X3

• Enter local and overseas shipments
• Prepare and do costing for oversea payments
• Debtors – process payments on the system and phone debtors for payments
• Creditors – prepare payments and process payments on the system
• Prepare oversea payments on the system
• Handling petty cash
• Creditors application forms- request trade reference
• Process payments on the cash sales
• Prepare banking of cheques
• Overlook – filling and Admin clerk
• Do wages for casual workers

System used RITE SOFT

• Bank Reconciliation
• Creditors – prepare payments and process on the system
• Debtors – process on the system and phone debtors for payment
• Creditors application – data capturing

System used MOVEX

• Make payments for all Gauteng Provincial Government suppliers
• Reconciling suppliers accounts
• Capture electronic payments
• Reconciling vendor statements
• Solving of CRM queries
• Tracing unpaid accounts and possible duplication payments
• Processing payments on BAS system and SAP system

• Compiling accounts for patient and Medical Aid
• Tracing unpaid old accounts
• Sending accounts to the medical aids , work compensation and commissioner officer
• Administration of all creditors accounts
• Reconciling of all accounts
• Authorization of payments up to 10 000
• Salaries
• Personnel Budget
• Administration of salary Advice and cheques
• Cash Book
• Batch Register control
• Controlling FMS Report
• Administration of all Stationery
• Capturing of all Data
• Ordering and invoicing of all departments
• Editing of various financial reports and expense claims