Lindie Joubert
Snr. Executive Assistant & Office Manager
Pretoria
Summary
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy. I'm an organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
20
20
years of professional experience
Work History
Office Manager / Executive Personal Assistant Legal Assistant / Project Administrator
Atterbury Property
01.2015 - Current
- Office Management: Financial year end reporting, Distribution and record keeping of building access cards, Vehicle Branding, Company Cars, E-tags, Parking Layout allocations, Insurance Claims, Docufile / Archived documents, Repairs and Maintenance inside the office, Aircons services, Office Security/Alarm/Fedelity
- Executive Personal Assistant / Legal Assistant / Project Administrator: PA to all the Development Managers, Managing of diaries/meetings of all the Development Managers, Complete administrative support on all projects, Formatting of minutes and distribution thereof, Engaging with the City Council for various infrastructure connections and obtaining Council certification namely water connections and demolition certificates, PA to Head of Developments, Arranging all travel requests, Arranging of all project related events as well as internal office events, Assisting in Exco meetings, Assisting with all tender invites + submission, Assisting weekly at reception, Managing all professional appointment letters, General formatting of any legal document, Windeed searches, Keeping record of all legal town planning invoices and processing it monthly, Assisting with EIA applications, Processing of all bulk contributions, Processing of all main guarantees + maintenance guarantees, Processing the cancellation of guarantees, Drawing-up of Power of Attorneys, Deeds of Substitution, Resolutions etc
- And arranging to have it signed, Keeping record of all legal town planning documents on Sharepoint.
Executive Personal Assistant to CEO and COO
M I E BACKGROUND SCREENING
10.2013 - 12.2014
- Direct assistance and servicing any requirements of the CEO and COO, Maintaining Vehicle Registrations, Services, Speed Fine payments etc., Post Box Renewals, Credit Card collections, Credit Card payments, Cash withdrawals from Credit / Cheque account at ATM’s, Booking of salon appointments (nails, hair, facials etc.), Transport to and from Airport, Flight Bookings, Arranging entertainment and booking tickets, Booking Holliday Reservations, Buying, exchanging and repairing personal items (groceries, clothes, gifts, jewellery etc.), Buying of monthly supplements and chronic medication, Arrange for Doctor’s appointments, Maintain swimming pool at private home, Arrange servicing of lawnmower, Buying of garden equipment and accessories, Payment of accounts, Reloading of Gautrain Gold Card, Daily fetching briefcase out of vehicle, Weekly order of biscuits at Home Industry, Cleaning of shoes, Washing of office Bathroom accessories, Buying nappies, back to school stationary etc
- For children, Looking after refreshments, all day, as needed, Upgrading of Cell Phone Contracts, Weekly car wash appointments, Secretarial support for the CEO, Meeting and greeting guests / visitors at all levels of seniority, Devising and maintaining office systems, including data management and filing, Screening phone calls, enquiries and requests, and handling them when appropriate, Maintain and manages diaries, meeting commitments and making appointments, Dealing with incoming emails, faxes and post, Organizing meetings and ensuring the manager is well prepared for meetings, Liaising with clients, suppliers and other staff, Undertake general word processing and excel work, Manage aspects of team meetings including venue set up, diary notices, documentation and materials, Ordering catering, Organise printing for office stationery and business cards, Maintain appropriate levels of groceries, bar stock, office supplies, stationary, office equipment including printers and photocopiers, monitors maintenance issues of building and company vehicle, Function coordination
- Arrange catering, lighting, security, invitations, RSVP’s etc.
Customer Care Consultant (Sales)
MOTOR ONE (McCarthy Toyota)
07.2012 - 10.2013
- Relationship building with the Dealership, Presenting our products & services in a structured professional way face to face, Listening to customer requirements and presenting appropriately to make a sale, Responding to incoming email and phone enquiries, Acting as a contact between the Dealership and its clients, Representing the organisation at trade exhibitions, events and demonstrations, Negotiating on price, costs, delivery and specifications with clients and managers, Challenging any objections with a view to getting the customer to buy, Advising on forthcoming product developments and discussing special promotions, Creating detailed proposal documents, Liaising with workshops to check the progress of fitments, Checking quantities of goods on display and in stock, Recording of sales, order information and sending copies to the sales office for invoicing, Maintain accurate up-to-date sales pipeline and forecasts, Sending daily reports / control logs to head office for up-to-date turnorver accuracy, Reviewing your own sales performance, aiming to meet or exceed targets, Mastering all Admin duties, Gaining a clear understanding of customers' businesses and requirements, Making accurate, rapid cost calculations and providing customers with quotations, Feeding future buying trends back to employers, Attending team meeting and sharing best practice with colleagues, Thorough planning and extreme time management.
Personal Assistant to Three Directors
STUDIO 3 ARCHITECTS INTERNATIONAL
02.2008 - 04.2012
- Receptionist, Screening calls, scheduling of appointments, Typing, Filing and Sending Confidential Documentation (Arranging of Courier Services), National & international travel arrangements, Processing of Debtors & Creditors (reconciling), Processing of all Project Cash Flow Schedules, Preparing, Printing and Distributing of payslips and Preparing Bi-weekly Payments of Domestic workers, Responsible and Liable of Company Cheque book and Internal Company Payments, Processing new-employee Contracts / Packages, Managing and updating of employee leave, Processing raises and resignations, Managing of petty cash, Stock taking and ordering of stationary, Buying of company groceries, Maintaining office equipment (printers, cartridges, paper etc.), Collecting company Post, Renewing of all company contracts, General maintenance in the office, replacement of globes, watering of plants etc., Organizing functions, Personal errands for all three Directors as needed
- Provided multifaceted services to career professionals by running errands, managing mail, scheduling appointments, and arranging transportation.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Kept detailed track of household and maintenance inventory and schedules.
- Displayed absolute discretion at handling confidential information.
- Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
- Served as point of contact between clients and managerial staff.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Attended meetings, took notes and tracked action items.
- Provided multifaceted services to professionals by managing mail, scheduling appointments, and other administrative tasks.
- Handled incoming mail, bills and invoices and completed appropriate actions.
- Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments.
- Documented and distributed meeting notes to identify, analyze, and improve workflows.
- Provided general administrative support including scheduling meetings, making travel arrangements and managing documentation.
Conveyancing Typist & Assistant
SAVAGE JOOSTE & ADAMS
02.2005 - 02.2008
- Assisting all conveyancers, Typing, Filing, Answering and screening of telephone calls, Faxing, receiving and distributing all incoming documentation of the Conveyancing Department, Receiving the list of Registered Deeds and Notifying relevant Correspondence, General administration (calculation of costs), Handling the duties of others whilst their on leave, Scheduling of Appointments, Organizing functions (Birthday Lunch, Valentine’s Day, Spring lunch, Year-end function)
Teller
KOLONADE PHARMACY (ARRIE NEL)
12.2003 - 01.2005
- Assist pharmacists, Assist customers, Taking payment, Floor Sales
Education
Overkruin High School
Skills
Project Coordination
Id
860218 0195 08 8
Transport
Own Vehicle (Code 8 / B License)
Contact Numbers
071 483 5309
Hobbies Interests
- Horse riding
- Biking
- Dancing
- Cooking
- Gardening
- Motorsports racing
- Volunteering at Animal Organisations
- Embracing nature
Expected Starting Date Salary Negotiations
1 calendar month, R480 000.00 / USD 65 000 annually
Personal Information
- Nationality: South African
- Marital Status: Single
References
- MIE BACKGROUND SCREENING, MARELIZE UYS (COO), (012) 644 4101, 082 770 6872
- MOTOR ONE, NADIA OTTO (NATIONAL MANAGER), 082 771 8425
- STUDIO 3 ARCHITECTS, DIRK HENZEN (MANAGING DIRECTOR), RUFUS VILJOEN (DIRECTOR), (012) 348 2005
- SAVAGE JOOSTE & ADAMS, HL AUCAMP (MANAGING DIRECTOR), MARLEEN GRESSE (DIRECTOR), (012) 452 8200
Timeline
Office Manager / Executive Personal Assistant Legal Assistant / Project Administrator
Atterbury Property
01.2015 - Current
Executive Personal Assistant to CEO and COO
M I E BACKGROUND SCREENING
10.2013 - 12.2014
Customer Care Consultant (Sales)
MOTOR ONE (McCarthy Toyota)
07.2012 - 10.2013
Personal Assistant to Three Directors
STUDIO 3 ARCHITECTS INTERNATIONAL
02.2008 - 04.2012
Conveyancing Typist & Assistant
SAVAGE JOOSTE & ADAMS
02.2005 - 02.2008
Teller
KOLONADE PHARMACY (ARRIE NEL)
12.2003 - 01.2005
Overkruin High School
Similar Profiles
Tlogang MosupyeTlogang Mosupye
Part-time sales assistant at Factory 88 AtterburyPart-time sales assistant at Factory 88 Atterbury
Jane ValpiedJane Valpied
Property Valuing and Consulting at Leader Property Practice Ballarat and Preston Rowe Patterson Property Valuers and AdvisorsProperty Valuing and Consulting at Leader Property Practice Ballarat and Preston Rowe Patterson Property Valuers and Advisors
Ashly BellAshly Bell
Property Manager at Willow Bridge Property Co/Lincoln Property Co.Property Manager at Willow Bridge Property Co/Lincoln Property Co.