Lindi Botha
Executive Assistant
Summary
With over 26 years of diverse experience, I bring a well-rounded and adaptable administrative skill set, proven leadership in project coordination, and a consistent record of delivering results in fast-paced, dynamic environments. My career has equipped me to thrive in various capacities, including Office Management, Staff Coordination, Diary and Travel Management, and Project Management. These experiences have provided me with a well-rounded skill set and a deep understanding of the intricacies involved in each function, as well as the demands and dynamics of diverse work environments. I provide high-level support, leveraging tools like Microsoft Office, Google Suite, SAP, and various CRM platforms to ensure seamless collaboration and communication. I am passionate about helping businesses run smoothly behind the scenes, and I take pride in delivering excellence and operating with integrity, discretion, and adaptability.
Overview
26
26
years of professional experience
3
3
Languages
2
2
years of post-secondary education
2
2
Certificates
Work History
Site Administrator/Travel Coordinator/Project Management Assistant
Jachris Hose and Couplings
04.2016 - 02.2024
- Managed administration for three mining sites, including financial records, inventory control, and asset tracking.
- Accurately documented site issues using SAP; collaborated with executive leadership on site operations and reporting.
- Coordinated procurement, stock ordering, and stock take processes; investigated stock discrepancies for three mining site and current projects.
- Oversaw the entire travel booking process for executives and staff, including international flights, accommodation, and transportation.
- Handled all visa applications, work permits, and compliance documentation for local and international travel.
- Provided 24/7 availability to executives during travel; resolved travel disruptions and emergencies.
- Generated monthly inventory and sales reports for senior management.
- Assisted in scheduling, document tracking, and quality assurance of large-scale projects and maintained projects.
- Prepared and submitted credit card reports and travel claims; managed travel budgets and S&T allowances.
- Collaborated with cross-functional teams and site managers to ensure smooth operations and project support
- Handled sensitive information discreetly while maintaining confidentiality protocols at all times.
- Managed contract negotiations with external partners, resulting in cost savings without compromising service delivery or performance outcomes.
Personal Assistant to CEO
Blackfield Holding Group T/a Scoops
10.2013 - 03.2016
- Managed CEO's calendar, scheduled meetings, and facilitated internal and external communications.
- Monitored and tracked expenses, prepared budgets, and managed financial documentation.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Administered contract and tender management, including the completion and submission of all tender documentation.
- Drafted correspondence, meeting agendas, and professional reports.
- Supported daily business processes, invoice tracking, tonnage report and document control.
- Maintained confidentiality of sensitive business information.
- Assisted with new employees and supported HR functions.
- Responded promptly to high-priority emails and requests to ensure operational continuity.
- Maintained meticulous records of all legal documentation to ensure compliance and readiness for audits.
- Engaged regularly with the CEO to provide updates on project progress and contract status.
- Managed all safety aspects and documentation at Scoops offices and for allocated contracts, including Gold One Mine and Atol Mine.
- Conducted risk assessments and ensured adherence to safety protocols and Standard Operating Procedures (SOPs) by contractors.
- Ensured that all safety documentation was current and accurate for contractors and various sites.
- Held weekly meetings with Mining Safety Manager and attended safety meetings to address and resolve issues promptly.
- Conducted daily site visits and Toolbox Talks with drivers and contract drivers to reinforce safety practices and address any concerns.
- Responsible for meeting set tonnage targets as established by management and conducting regular inspections of trucks to ensure roadworthiness.
- Captured daily set tonnage report accordingly to weighbridge slips received from drivers.
- Managed the weekly inspection and calibration of weighbridges, ensuring accuracy in contractor payments based on weighbridge slips
Fleet Procurement Administration Manager
Value Logistics
09.2009 - 09.2013
- Managed end-to-end fleet procurement including quotes, price negotiations, and placement of orders.
- Oversaw fleet database, licensing, financing, and registration processes.
- Coordinated vehicle delivery and workshop job cards; maintained project timelines.
- Managed de-fleeting, resale preparations, documentation, and compliance.
- Liaised with suppliers and auctioneers; resolved queries; submitted documentation to accounts and asset departments.
- Streamlined office processes by implementing efficient administrative systems, resulting in increased productivity and reduced operational costs.
- Ensured legal compliance with fleet sales contracts and supported finance reporting.
- Weekly meeting with CFO with regards to vehicle / truck completion progress.
- Supervised a team of administrative professionals, providing guidance, support, and constructive feedback to ensure high-quality service delivery.
Office Manager
Egis Software
05.2004 - 08.2009
- Oversaw all office operations for two branches; managed travel logistics and diary scheduling for CEO and CFO.
- Maintained legal contracts, SLAs, and supplier agreements.
- Supervised procurement of office supplies and equipment; managed petty cash, issued cheques and requisitions for travel, accommodation, and expenses.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Monitored and tracked expenses, prepared budgets, and managed financial documentation.
- Administered payroll input, including travel allowances and commission.
- Assisted sales staff with local and international quotations. Frequently negotiated pricing and payment terms with suppliers.
- Tracked international orders, service delivery, and monthly client invoicing.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Scheduled technical staff for onsite support and tracked hours for billing.
- Verified stock availability before scheduling site visits. Coordinated staff training, ensuring access to required materials and software.
- Oversaw purchase orders, job cards, and credit cover for new and existing clients.
IT Trainer
Anglogold Training and Development Services
01.2001 - 04.2004
- Designed, delivered and reviewed training for Question Mark Perception and e-learning applications.
- Maintained training records, attendance tracking, and certifications.
- Represented training department at strategic meetings.
- Conducted needs assessments and tailored training to business objectives.
- Created a comprehensive training curriculum for new employees.
- Researched, compiled, and maintained training materials, ensuring alignment with unit standards.
- Completed monthly training and performance reports for management.
- Evaluated delivery methods and improved training outcomes.
Personal Assistant to IT Manager
Anglogold Training and Development Services
01.1998 - 12.2000
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
- Maintained IT inventory and asset tracking; prepared training materials.
- Managed procurement requests and documentation.
- Updated internal databases and published reports on the company intranet.
- Supported helpdesk operations and monitored IT issue resolution.
- Ensured departmental compliance and maintained key business relationships.
- Maintained the asset register and handled data management tasks.
Education
National Senior Certificate: Grade 12 -
Carletonville High School
Gauteng 01.1996 - 12.1996
N4 Management Assistant - Office Administration
Fuselela FET College
Gauteng 01.1997 - 06.1997
N5 Management Assistant - Office Administration
Fuselela FET College
Gauteng 07.1997 - 11.1997
Principles of Training - Training
Maccauvlei Training And Conference Centre
Free State 02.2001 - 02.2001
Occupational Directed ETD - Training
Maccauvlei Training And Conference Centre
Free State 01.2003 - 06.2003
Student Bookkeeper - Accounting And Finance
ICB
North West 03.2009 - 03.2009
National Certificate: Bookkeeping - Finance And Accounting
ICB
Northwest 01.2016 - 06.2016
Skills
Organized documentation management
International and domestic travel
Critical thinking
Effective communication
Organizational skills
Proficient in Microsoft Office Suite
Budgeting and expense monitoring
Office administration
Business administration
Language proficiency
Problem-solving
Multitasking
Analytical thinking
Executive and Virtual Assistance
Travel and Diary Management
Project Coordination
Financial and Office Administration
Contract and Procurement Management
Staff Training and Supervision
Report Writing and Documentation
CRM and ERP Tools (SAP, Sage, Mondaycom)
Tools: Microsoft Office, Google Workspace, Zoom, Teams, Skype
Additional Information
- Nationality : South African
- Date of Birth : 1 September 1978
- Sex : Female
- Health : Excellent
- Dependants : None
- Drivers' License : Code EB - 1997
- Transport : Own
- Criminal Record : None
Accomplishments
- Successfully rolled out 199 fleet units one month ahead of schedule.
- Developed dashboards for real-time asset tracking and hose management.
- Achieved 50% salary increase within 6 months due to performance excellence.
- Led server rollout project in IT department within one year of joining the IT Department.
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Work Preference
Work Type
Full TimePart TimeContract WorkLocation Preference
RemoteQuote
If you don’t become the ocean you’ll be seasick every day.
Leonard Cohen
Languages
English
Advanced (C1)
Afrikaans
Advanced (C1)
Spanish
Beginner (A1)
Certification
Junior Bookkeeper