Lethabo Phihlela

• Accounts Receivable Administration
• Management of Customer Collections aligned to trading terms and policy.
• Posts customer payments by recording cash transactions from bank aligned to policy & debtors trading terms.
• Updates & reports receivables by totaling unpaid debtors.
• Maintains debtor records through monthly review of masterdata.
• Verifies validity of account discrepancies by obtaining and investigating information from sales trading Agreements, promotions, customer service departments, and from customers.
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Resolves collections by examining customer payment plans, payment history, credit terms; coordinating contact with debtors & sales department.
• Management and release of blocked orders aligned to policy.
• Issuing of monthly customer statements.
• Preparation and consolidation of all reconciliations, documents to facilitate legal handover procedures.
• Adherence to the health, safety and environmental standards

• Maintain GL accounts by verifying, allocating, and posting transactions.
• Balance GL accounts by reconciling entries.
• Balance general ledger by daily trial balance maintenance
• Prepare financial reports by collecting, analyzing, and summarizing account information and trends.
• Debtors:
o Collections
o Invoicing
o Liaising with clients
• Creditors:
o Capturing
o Reconciliations
o Liaising with suppliers
o Cashbook Maintenance

o Reconciliations
o Payments
• Assist with documents for tender applications and vendor applications
• Maintain Fixed Assets Register
• Managing Bank administration
• Payroll reconciliations
• Cashflow forecasting
• Foreign exchange rates monitoring
• Assisting in the budgeting process
• Responsible for monthly Exco reports

• Quarterly financial statements as per treasury regulations
• Preparation of supporting documents and working papers for AFS purposes
• Preparation of monthly cashbooks
• Reconciliation of the general ledger to cashbooks and bank statements

• Monthly management accounts
• Monthly journals
• Monthly general ledger correcting journals
• Cash flow statement
• Process capital payments
• Prepare capital payment reconciliations
• Petty cash, pool vehicle and stationary control
• Quarterly fixed asset count and reconciliation
• Quarterly reporting on assets
• Age analysis reviews
• Clearing ledger accounts at month end
• Asset adoptions on register and pastel accounting software
• Scrapping of assets from fixed asset register
• Capturing data onto loan amortization system
• Maintenance of loans on loan amortization system

• Assisting in compiling tender register
• Receive tenders/proposal either email or hard copy submitted by tenders
• Keeping an updated tender registry form of all tenders collected
• Submitting tender advert to Government Printing Works
• Review submitted tenders/proposal in terms of the call for proposal
• Prepare a compliant and non-compliant submission report
• Schedule Bid evaluation and Bid adjudication committee to convene
• Execute all processes involved in the archiving and retrieving of a proper filing system.
• Supplier Management:
-Maintain & Manage Supplier Accounts
-Request & Receive Supplier Invoices
-Compilation of Payment Source Documents
-Monthly Payment Advice Checks & Accounts Payable
Process and Pay Supplier Invoices within Treasury regulated time frames