LESEDI IDAH MOGOTSI
OFFICE ADMINISTRATOR
Mahikeng,NW
Summary
Experienced with managing administrative tasks and supporting executive staff. Utilizes organizational skills to maintain orderly office operations and effective communication. Knowledge of scheduling, document handling, and office software to enhance team productivity.
Overview
3
3
years of professional experience
4
4
years of post-secondary education
3
3
Languages
Work History
Secretary (Intern)
Department of Health
02.2024 - Current
- Company Overview: IDTS – Maintenance - Provincial Office
- Provide Secretarial service and administration support to the office of the Director;
- Provide the administrative support which includes proper filling system, typing of documents and photocopying for the Director and other staff within the unit.
- Manage incoming and outgoing correspondence.
- Performing other administrative tasks as required.
- Provides support regarding meetings and minutes taking as well as boardroom bookings.
- Ensure that documents are secured and accessible.
- Procurement of goods and services for the Directorate;
- Compiling VA2 for the administration process
- Identify needs in terms of catering, stationery, machinery and other necessary supplies for the Directorate by regularly liaising with the unit managers and staff.
- Compile a schedule of identified needs to prioritise and request quotations from SCM.
- Follow ups of orders and submission of pink copies for authorization upon receipt of invoices for payment of suppliers.
- Management of the Directors diary;
- Record all appointment in the diary of the Director.
- Schedule and prioritize appointments in terms of time, venue and date.
- Remind the Director of the appointments timeously.
- Confirm if the visitor will be able to attend the meeting with the Director prior the days of the meeting.
- Maintaining confidentiality and handling sensitive information.
- Responded to inquiries from callers seeking information.
Office Admin (Intern)
Department of Health
07.2024 - 01.2025
- Company Overview: Research, Monitoring and Evaluation -Provincial office
- Assist in facilitating the implementation of performance information systems.
- Assist in conducting validation of reported Departmental outputs.
- Provide the administrative support which includes filling, Typing reports and letters and handling of correspondence.
- Provide support regarding meetings and minutes taking as well as boardroom bookings.
- Compiling VA2 for the administration process
- Handling the procurement of standard items such as conferencing, catering and Accommodation.
- Establish and maintain a proper filling system and record management procedures
- Register incoming and outgoing correspondence.
- Participated in workshops and presentations related to projects to gain knowledge.
Administration Clerk (Contract)
Department of Rural Environment and Agricultural Development
05.2016 - 06.2018
- Company Overview: Sustainable Resource Management - Head Office
- Handling the procurement of standard items such as conferencing and catering.
- Type memos, letters and reports.
- Register incoming and outgoing correspondence.
- Liaise with travel agencies to make travel arrangement.
- Manage appointments and other logistical arrangement related to the activities of the Director.
- Set up meetings, including arranging meeting boardroom, equipment, notify attendees and circulate material (agenda).
- Process travel and subsistence claims for the director.
- Provide administration support to the Director and team.
- Performing other administrative tasks as required.
- Maintaining confidentiality and handling sensitive information.
Education
Senior Certificate - English, Afrikaans, Setswana, Introduction to criminology, Biology, South African criminal law
Reikanne High School
01.2013 - 06.2013
Computer Literacy Certificate - Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft access, P.C Maintenance, Internet & Email
Mosala Computer Training College
01.2007 - 12.2007
National Diploma in Management Assistant - Information processing, Computer practice, Office practice, Communication
Taletso FET College
01.2015 - 12.2017
Skills
Active listening
Confidentiality
Planning and coordination
Self-discipline
Telephone and email etiquette
Editing and proofreading
Workflow planning
Microsoft office
Time management
Problem-solving abilities
Excellent communication
Self motivation
Time management abilities
Adaptability and flexibility
Personal Information
- Date of Birth: 12/28/88
- ID No: 8812280401084
- Drivers License: Learners license (code 03)
- Nationality: South African
- Gender: Female
Timeline
Office Admin (Intern)
Department of Health
07.2024 - 01.2025
Secretary (Intern)
Department of Health
02.2024 - Current
Administration Clerk (Contract)
Department of Rural Environment and Agricultural Development
05.2016 - 06.2018
National Diploma in Management Assistant - Information processing, Computer practice, Office practice, Communication
Taletso FET College
01.2015 - 12.2017
Senior Certificate - English, Afrikaans, Setswana, Introduction to criminology, Biology, South African criminal law
Reikanne High School
01.2013 - 06.2013
Computer Literacy Certificate - Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Microsoft access, P.C Maintenance, Internet & Email
Mosala Computer Training College
01.2007 - 12.2007
Work Preference
Work Type
Full TimeWork Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is never too late to be what you might have been.
George Eliot