LERATO SENOGE
Executive Personal Assistant
Kyalami
Summary
Resourceful and detail-oriented Executive Personal Assistant and Finance Administrator with over 10 years of proven experience supporting high-level executives, including CEOs and senior management in both government and cultural sectors. Skilled in office administration, diary management, stakeholder liaison, minute-taking, and logistics coordination. Offers additional strengths in financial administration including accounts payable/receivable, reconciliations, and compliance with financial policies. Highly organized, discreet, and able to manage multiple priorities efficiently while maintaining confidentiality and professionalism.
Overview
20
20
years of professional experience
4018
4018
years of post-secondary education
4
4
Languages
Work History
Finance Administrator
South African State Theatre
Pretoria
01.2022 - Current
- Makes certain that all administrative information, including payment requests, recons, and queries, is current.
- Follow internal control protocols (such as authorizing bills).
- All financial documents, contracts, payments, and related correspondence should be kept up to date and preserved.
- Verify adherence to financial regulations, norms, guidelines, and practices.
- Fulfill any ad hoc tasks assigned by management or your immediate supervisor.
- Acknowledge and check petty cash vouchers.
- Frequent reporting of the date and amount of revenues for outstanding debtors to the manager
- Have a basic understanding of debtor accounting in order to appropriately track and reconcile customer accounts.
- Correctly distributes debtor payments in accordance with remittance advices
- Complete journal processing in a timely manner with the appropriate supporting documentation.
- Encourage consumers to pay their bills on time by reminding them to do so and giving them statements.
- Serves as a link between departments and service providers and maintains regular verbal and written communication with staff, suppliers, and other parties about accounts payable transactions.
- Playing a proactive role in overseeing and resolving business creditors' obligations
- Ensure timely payment of debts by keeping correct records, reconciling vendor accounts to the creditors sub ledger, and promptly answering pertinent client inquiries.
- Invoices should be processed, reconciled, and uploaded into the accounting system after being verified to match requisitions.
- Verify that neither the vendor statements nor the sub-ledger contains any aged items. This needs to be checked and handled promptly.
- Monthly creditors' reconciliations should be prepared.
- Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with the appropriate levels of authority.
- Ensure accounts payable & accounts receivable batches are processed daily in compliance with financial policies and procedures.
Personal Assistant to the CEO
South African State Theatre
Pretoria
01.2018 - Current
- Update and coordinate the CEO diary
- Type letters, reports, memorandum and other necessary documentation.
- Manage the office of the CEO, including the development of a records management system
- Attend to emails timeously; attend to incoming mails.
- Sending and reception of faxes.
- Arrange and maintain a user-friendly filing system.
- Answering of the telephone, screening calls, taking of messages and reacting to urgent messages.
- Authorise complimentary parking and maintain records thereof for audit purposes.
- Receive, answer and deal with queries from staff and clients.
- Facilitate liaison between the CEO and external stakeholders.
- Promote and protect the SAST brand and the Office of the CEO's image.
- Approach the CEO / Council on behalf of staff members requiring approvals / authorisations.
- Arrange access to parking and the building for visitors (including Council members) to executive offices.
- Arrange refreshments and meals that might be required for participants at Council and other meetings attended by executive members.
- Make local and international travel and accommodation arrangements for the CEO and Council members.
- Gather information / research required in preparation of meetings.
- Ensure professional written correspondence arising from meetings.
- Taking minutes for Executive Committee and Management Committee meetings and ensuring efficient records for management
- Administration
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Organized and coordinated conferences and monthly meetings.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
- Ensured timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
- Contributed to strategic planning by providing administrative support during Board of Directors'' meetings.
- Facilitated smooth operations within the executive office by overseeing daily tasks and assignments.
- Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Enhanced productivity with meticulous organization of documents and files for easy access and retrieval.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Answered high volume of phone calls and email inquiries.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Created and managed office systems to efficiently deal with documentation.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Volunteered to help with special projects of varying degrees of complexity.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Took notes and dictation at meetings.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, and CEO
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
Executive Assistant
Ariston Global
Fourways
02.2016 - 12.2017
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Handled confidential and sensitive information with discretion and tact.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Took notes and dictation at meetings.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Coordinated events and worked on ad hoc projects.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Promoted team productivity by keeping supplies organized and well-stocked.
Personal Assistant
Office of the Premier
Bloemfontein
11.2010 - 02.2016
- Reading, monitoring and responding to the principal's email
- Answering calls and handling queries
- Preparing correspondence on the principal's behalf
- Commissioning work on the principal's behalf
- Liaising with staff, clients, etc.
- Managing the principal's electronic diary
- Booking meetings
- Organizing travel and preparing complex travel itineraries
- Taking dictation
- Conducting research on the internet
- Preparing papers for meetings
- Managing and reviewing filing and office systems
- Typing documents
- Sourcing and ordering stationery and office equipment
Promoter
ZPR Communications
Bloemfontein
02.2005 - 10.2010
- Creating Brand awareness of the product
- Increasing sales
- Assisting in questions about the product
Education
B compt - Financial Accounting
University of South Africa (UNISA)
Pretoria, South Africa 01.2016 - 01.2021
BA - Media Studies
University of The Free State (UFS)
Bloemfontein, South Africa 01.2007 - 01.2010
National Certificate - Business Management
Damelin College
Bloemfontein, South Africa12.2005
Matriculated - English 1st Language, Sesotho 2nd Language, Mathematics, Accounting, Physiology, Science
Brebner High School
Bloemfontein, South Africa12.2004
Skills
Interpersonal skills
Critical thinking
Relationship building
Data analysis
Willing to learn
Time management
Teamwork and collaboration
Problem-solving
Multitasking
Operations management
Excellent communication
Planning and coordination
Active listening
Organizational skills
Attention to detail
Analytical thinking
Professionalism
Reliability
Notes
Original copies of qualifications are available on request.
Identity No
871008 0287 08 5
Personal Information
- Maiden Name: Makena
- Age: 37
- Gender: Female
- Nationality: South African
- Driving License: Code 8
- Marital Status: Married
Dependants
2
Timeline
Finance Administrator
South African State Theatre
01.2022 - Current
Personal Assistant to the CEO
South African State Theatre
01.2018 - Current
Executive Assistant
Ariston Global
02.2016 - 12.2017
B compt - Financial Accounting
University of South Africa (UNISA)
01.2016 - 01.2021
Personal Assistant
Office of the Premier
11.2010 - 02.2016
BA - Media Studies
University of The Free State (UFS)
01.2007 - 01.2010
Promoter
ZPR Communications
02.2005 - 10.2010
National Certificate - Business Management
Damelin College
Matriculated - English 1st Language, Sesotho 2nd Language, Mathematics, Accounting, Physiology, Science
Brebner High School
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