Lejoni John Kekana

Provide support services to departmental committees

• Prepare a year planner, including deadlines for the submission of reports.
• Arrange logistics: attendance registers, notices of meetings, agendas, venues, etc.
• Prepare draft agendas for approval by the Chairpersons.
• Prepare briefing notes.
• Capture and record the minutes of governance meetings.
• Capture and record the decisions taken at the meetings.
• Follow up and track the implementation of decisions.

Ensure compliance with regard to committee documentation and procedures.

• Ensure that the Terms of Reference for committees are developed and revised.

Coordinate and consolidate provincial legislature matters

• Coordinate and consolidate responses to legislative questions, petitions, and house resolutions.

• Monitoring incoming and outgoing documents.
• Typing Unit's Documents.
• Scheduling Unit Meetings.
• Preparing Unit Reports.
• Managing Director's Diary
• Preparing meeting packs.

Provide secretariat support

• Prepare document packs for chairpersons.
• Upload signed copies of minutes, agendas, and attendance registers.
• Manage and maintain all physical and electronic records.
• File according to the departmental filing plan.
• Assist with requests made by the auditors.
• Track resolutions from meetings.

Provide executive support.

• Upload all legislative questions, petitions, and house resolutions, along with attachments, on the electronic system.