LEBO Precious MASHIGO
Administrator
Mamelodi East
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
22
22
years of professional experience
6
6
years of post-secondary education
4
4
Certifications
Work History
Supervisor of Operations
Office Of The Chief Justice
Pretoria
10.2019 - 10.2021
- Liaise with the Manager and other Supervisor on a daily basis regarding current tasks, and assist in the planning of future tasks
- Ensure all assigned duties are carried out, and that resources are efficiently utilised
- Ensure that the organization’s policies and procedures are adhered
- Maintain and control use of stock, equipment & consumables
- Actively promote Health and Safety, and report any breach directly to the supervisor
- Ensure all staff wear all appropriate PPE
- Ensure housekeeping standards are met and maintained in all facilities
- Identified and resolved unauthorized, unsafe or ineffective practices.
- Evaluated suppliers to maintain cost controls and improve operations.
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications and missed deadlines.
- Reason for leaving – changes and exposure
Project Cordinator
Phelekeza (Pty) Ltd
Pretoria
09.2018 - 02.2019
- Coordinating project workflow processes
- Forecasting lead times and project completion times
- Communicating with sales & clients about project status
- Setting up new projects, coordinating assessments venue, time & date accordingly
- Coordinating new information (communications, data files), in project management system electronically
- Monitoring project progression until closing with feedback given
- Taking minutes and typing for saving on 1drive filing
- Generating quotes and awaiting for approval
- Liaising with Psychologist and candidates for assessment
- Updating pipeline on a daily basis to give feedback in meetings
- Coordinating and merging tenders for submitting manually and electronically
- Assisting with submitting invoices to clients and follow up payments
- Generating reports from various systems
- Filing and forward raw reports to be integrated
- Setting bookings for feedback with management and candidates
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Coordinated presentations for customers and project members to detail project scope, progress and results.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Established rapport and engaged with stakeholders to build lasting professional relationships.
- Coordinated venue and catering arrangements, speaker and attendee liaison and material distribution for meetings and events.
- Maintained database and spreadsheets with accurate inventory and status.
- Created job files for each project and maintained current data in each file.
- Provided input and feedback on departmental initiatives, directives and strategies to contribute to project success.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Photocopied, distributed and emailed documents to project managers.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Self Employed
Minatlou Trading
Pretoria
01.2016 - 09.2018
- Reason for leaving – needed exposure within the organisation to utilise my skills
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Resolved problems, improved operations and provided exceptional service.
- Delivered services to customer locations within specific timeframes.
- Collaborated with team members to achieve target results.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Managed team of employees, overseeing hiring, training and professional growth of employees.
- Offered friendly and efficient service to customers, handled challenging situations with ease.
Assessment Cordinator
Assessment CentreTechnologies
Pretoria
09.2015 - 12.2015
- Bookings– managing appointments telephonically for candidate to be assessed by Psychologists
- Dairy- handling bookings electronically and manually and attendance efficiently
- Scheduling cancellations and inform Psychologists
- Categorise trainings to be provided to candidates
- Liaising with the Managers and Psychologists for daily agenda
- Attending meetings
- Compiling contact sheet for marketing purposes to keep regular updates
- Generate feedback reports for clients
- Following-up with clients and candidates
- Making sure the process is running smoothly effectively according to dairy
- Reason for leaving - Contract ended.
Recruitment Administrator
Assignments On Contract, Pretoria & Johannesburg
Gauteng
05.2007 - 08.2013
- Assisting candidates completing application forms
- Schedule interviews on suitable potential candidates
- Interview candidates for possible future/existing positions
- Capture and updates candidates information on database
- Administering and generates PPA – (Personal Profile Analysis) Thomas International tool
- Request MIE Verification check on candidates via email and managing the information to the relevant folders i.e
- Credits, criminal, qualifications, fingerprints etc
- Typing of CV’s on company format
- Preparing appointment letters and worksheets
- Perform reference checks, screening cv’s on Pnet & Career Junction, Sending regret letters to candidates
- Managing Managers dairies and supporting Consultants,
- Managing Temp desk, attend to queries sending pay slips and submission of timesheets
- Compilation of training documents also setting feedback for assessments with Psychologists
- Typing of documents for future records and save on general drive and filing of terms and conditions agreed upon
- Marketing and cold calling to target new clients/Leads
- Liaising with clients with regards to Human Resources matters
- Drafting contracts and follow up on deals and submitting worksheets
- Ordering and distribution of stationery to all branches nationally
- Attending Tender proposals meetings
- Reason for leaving: Retrenchment
HR Administrator
Sanofi Aventis SA
Midrand
08.2013 - 07.2015
- Recruitment – Create new recruitment file for each vacancy, and ensure Recruitment Request, Job Advert and Job Description are in the file, signed by all relevant parties
- Receive all new employee onboarding packs according to the tick checklist and create a new HR file, ensuring all documents are accounted for
- All employees – ensuring filing is accurately kept
- Employee Med Aid Admin – Liaise with Discovery for all employee changes to medical aid cover including: new employees, transfers, addition or removal of dependents, Vitality etc
- Also liaise with relevant staff to confirm when changes are done
- Employee Provident Fund Admin – Liaise with Alexander Forbes and/or AF Online and process all Provident terminations on a monthly basis
- IPAC employment Checks – Sending request to IPAC according to position Matrix
- Liaising with IPAC on pending reports
- Leave – Capture leave forms for all employees also manage monthly addition of new employees to ESS (Electronic Self Service) VIP Sage and Manage group according to Manager and members
- Compliance – ensuring that all conflict of Interest forms are submitted to Head: Compliance
- Issuing confirmation letters, visa letters, and certificate of service and confirming employment telephonically
- Meeting arrangements – arrange scheduling of all meeting where required, responsible for delegate communication and confirmation, liaising with relevant presenters, management of breaks and ensuring that attendance register is completed
- E-shopping – ensuring all invoices and orders are captured and processed via e-shopping system and that the subsequent orders are followed and received
- Selling products/running the staff shop for Customer Care Services, ordering and receiving stock liaising with the Marketing Manager for SAP report feedback
- Assisting Training Manager – coordinating Inductions and training courses
- Managing data projector for the division
- Handling Study Assistance applications, approvals from the committee and attending meeting to take notes and following on claims and payments to institutions and employees
- Handles HR General queries
- Logging calls to IT and Facilities to resolve problems
- Booking accommodations and flights (ULTIMUS) Travel
- Arranging appointments for Visa’s on travelling
- Ordering of stationery/business cards/name badges/beverages for the division
- Circulating contracts for approval signatures
- Reason for leaving – Contract ended
Receptionist Clerk
Assignments On Contract (Pty) Ltd
Pretoria
05.2002 - 04.2007
- Operating switchboard of 40 lines
- Answering incoming calls, taking massages and transferring to the relevant individuals
- Welcoming visitors and offering refreshments
- Capturing data retrieved from the interviewed files
- Sending pay slips to Temp candidates
- Reason for leaving: Promoted
Medical Receptionist
Medforum Medi Clinic
Pretoria
03.2000 - 02.2002
- Administering the consulting rooms and receiving patients
- Booking appointments telephonically
- Handled monthly financial statements
- Loading payments electronically on QEDI and collecting outstanding amount telephonically
- Performing basic medical procedures on patients
- Sending specimens to the laboratory and receiving results for patients file
- Handles medical aid claims
- Reason for leaving: Looking for Growth
- Coordinated patient scheduling, check-in, check-out and payments for billing.
Secretary
Department Of Water Affairs
Pretoria
03.1996 - 12.1997
- Arranging appointments and events
- Coordinated travelling and accommodation
- Operating office equipment and typing documents
- Managing the Directors diary and emails
- Responsible for minutes taking at the meetings
- Remains up to date with regards to prescripts/policies and procedures applicable to the work terrain to ensure efficient and effective support to the Director
- Keep a complex document filing and retrieval system
- Dealing with incoming and outgoing calls
- Ensure the smooth running in the Directorate-Construction
- Reason for leaving: contract ended.
Education
Certificate - Matric
Izikhulu High School
Pretoria 01.1992 - 02.1994
Diploma - Human Resources Management & Training
College Campus
Pretoria 01.2010 - 12.2010
Diploma - MS Office 2000
Damelin
Pretoria 09.2003 - 10.2004
National Diploma - Public Relations (PRO)
Technikon SA
Pretoria 01.2002 - 07.2002
Diploma - Secretarial & Typing
Credo College
Pretoria 01.1996 - 02.1997
Skills
7404180425081
undefinedCertification
Human Job Analysis
Additional Information
Certified APSO member Institite of Personnel Service Consultants achieved August 2008
Certificate of MIE - SmartScreen Application & Biometric Integration achieved 2012
Certificate Course Attended Ms Excel Foundamentals 2010 - September 2013
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
It is never too late to be what you might have been.
George Eliot
Timeline
Supervisor of Operations
Office Of The Chief Justice
10.2019 - 10.2021
Project Cordinator
Phelekeza (Pty) Ltd
09.2018 - 02.2019
Self Employed
Minatlou Trading
01.2016 - 09.2018
Assessment Cordinator
Assessment CentreTechnologies
09.2015 - 12.2015
HR Administrator
Sanofi Aventis SA
08.2013 - 07.2015
Diploma - Human Resources Management & Training
College Campus
01.2010 - 12.2010
Recruitment Administrator
Assignments On Contract, Pretoria & Johannesburg
05.2007 - 08.2013
Human Job Analysis
04-2007
Selection of Personnel
04-2007
Personal Profile Analysis
04-2007
Diploma - MS Office 2000
Damelin
09.2003 - 10.2004
Receptionist Clerk
Assignments On Contract (Pty) Ltd
05.2002 - 04.2007
National Diploma - Public Relations (PRO)
Technikon SA
01.2002 - 07.2002
Medical Receptionist
Medforum Medi Clinic
03.2000 - 02.2002
Secretary
Department Of Water Affairs
03.1996 - 12.1997
Diploma - Secretarial & Typing
Credo College
01.1996 - 02.1997
Certificate - Matric
Izikhulu High School
01.1992 - 02.1994
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