Summary
Overview
Work History
Education
Skills
References
Timeline
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LEBOHANE RATSHEBAYA

LEBOHANE RATSHEBAYA

Academic Coordinator & Secretary
Akasia

Summary

Organized and detail-oriented administrator with an Honours Degree in Development Studies and proven experience in academic coordination, office administration, and student support. Skilled in managing academic records, supporting committees, coordinating events, and ensuring compliance with institutional policies. Proficient in MS Office, ITS, and online platforms such as Microsoft Teams and Zoom. Passionate about providing excellent service, maintaining confidentiality, and contributing to institutional development.

Overview

7
7
years of professional experience

Work History

Radiation Oncology Secretary

University of Pretoria / Steve Biko Academic Hospital
01.2022 - Current
  • Public Relations and Communications:
  • Deal with all telephonic and electronic correspondence. Inter and Intradepartmental communications, Meeting arrangements, confirmations, call rosters, departmental circulars.
  • Patient and university communications. Screen all communications and direct to appropriate channels.
  • Patient referrals and queries. Communicate with various service providers including IT and maintenance etc.
  • Human Resources:
  • Leave forms, commuted overtime, PMDS and other documents. Establish timelines, ensure submissions, processing. Collate departmental leave data.
  • Academic:
  • Assist registrars with university registration processes, HPCSA registration, and MMED registration.
  • Aid by seeking and familiarizing with university processes.
  • Assist with procedures for research protocol approvals.
  • Liaise and facilitate all MDT meetings, send out meeting agendas, task lists.
  • Ensure collation of CPD attendance registers.
  • Arrange with University for appropriate CPD accreditation
  • Capture student marks on PeopleSoft
  • Coordinate clases
  • Administrative:
  • Collect clinic statistics and M&M data
  • Typing, filing and storage.
  • Stock taking
  • Asset management
  • Financial administration

Academic Coordinator

University of Pretoria (Public Health Medicine)
02.2019 - 12.2021
  • Academic administration:
  • Manage and coordinate the training and placement functions of the students
  • Prepare relevant documentation for HPCSA CPD accreditation applications for programs, courses and qualifications.
  • Administration and input of academic information (undergraduate and postgraduate clinical assessment marks) into the system and prepare management reports as required
  • Upload study guides and other required documentation on Click-UP
  • Coordinate online classes on Blackboard and Zoom/MS teams
  • Liaise with the Department of Health and City of Tshwane regarding the facilities to host students
  • Compiling undergraduate and postgraduate student exam reports
  • Coordinate communication channels with hosting students
  • Coordinate the departmental academic programs
  • Compile and edit study guides
  • Departmental:
  • Assist with setup of meetings and boardroom bookings as and when required
  • Compile agendas and record minutes in meetings
  • Manage and maintain good relations with stakeholder
  • Develop and maintain an orderly and systematic electronic and manual filing system
  • Draft correspondence, submissions and other relevant documentation
  • Finance administration of the department
  • Projects:
  • Liaise with project staff and support project managers where required
  • Monitor projects progress and address potential issues
  • Coordinate quality controls to ensure deliverables meet requirements
  • Schedule regular meetings and record decisions
  • Measure and report on project performance
  • Act as the points of contact for all participants
  • Travel/drive the project staff to the site
  • Research:
  • Capture departmental research outputs on Info-Ed for DHET submissions and generate reports
  • Collecting research data from patient files
  • Perform literature reviews
  • Prepare research presentations for learners and interns in the department
  • Administration of postgraduate research projects
  • Assist postgraduate students with collecting and capturing research data

Education

Bachelor of Arts Honours - Development Studies

University of South Africa
06-2025

Bachelor of Arts - Development Studies

University of Venda
05-2016

High School - Mathematics, Physical Science, Life Sciences & Geography

Sefoloko Secondary School
12.2011

Skills

  • Effective problem solver
  • Good verbal & written communication skills
  • Negotiating and networking skills
  • Planning and organizational skills
  • Analytical and innovative thinking
  • Ability to work in multidisciplinary teams
  • Meeting coordination
  • Calendar management
  • Database management
  • Report writing
  • Data verification
  • File systems management

References

Dr Bassa S 

UP Department of Radiation Oncology Head of Department

Supervisor

Tel: +27 (0)12 354 2940

Cell: +27 (0) 72 399 8329

Email: sheynaz.bassa@up.ac.za


Mr. Nethwadzi L.C

UP Department of Medical Physics

Head of Department

Supervisor

Tel: +27 (0)12 354 1033

Cell: +27 (0) 83 319 0838

Email: lutendo.nethwadzi@up.ac.za


Mr Singo A.C

UP Department of Public Health Medicine Head Administrator

Former Supervisor

Tel: +27 (0) 12 354 1236

Cell: +27 (0) 72 513 6256

Email: andani.singo@up.ac.za

Timeline

Radiation Oncology Secretary

University of Pretoria / Steve Biko Academic Hospital
01.2022 - Current

Academic Coordinator

University of Pretoria (Public Health Medicine)
02.2019 - 12.2021

High School - Mathematics, Physical Science, Life Sciences & Geography

Sefoloko Secondary School

Bachelor of Arts Honours - Development Studies

University of South Africa

Bachelor of Arts - Development Studies

University of Venda

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LEBOHANE RATSHEBAYAAcademic Coordinator & Secretary