LAUREN KAYLEE DIPLOCK

PAYROLL ADMINISTRATOR (2018 TO CURRENT)

• CALCULATE HOURS ON TIME AND ATTENDANCE
• DISTRIBUTE WEEKLY&MONTHLY TIMESHEETS
• PROCESS WEEKLY TIMESHEETS
• PROCESS OVERTIME SIGNED BY SUPERVISORS/MANAGERS
• PROCESS LEAVE FORMS
• CHECK SICKNOTES CAPTURED BY NURSE
• AUTHORISE HOURS ON TIME MODULE & SEND TO PAYROLL
• CALCULATE HOURS ON PAYROLL
• PRINT AND DISTRIBUTE PAYSLIPS FOR DIFFERENT BRANCHES
• PROCESS ALL PAYROLL INPUT (STAFF LOANS, GARNISHEES, POLICIES, MEDICAL AID, STAFF PURCHASES, ACTING ALLOWANCE, ETC) CHANGE BANKING DETAILS ON PAYROLL, ADD ON GARNISHEES
• LOAD NEW EMPLOYEE INFORMATION ON PAYROLL
• TERMINATE EMPLOYEES ON PAYROLL
• TEMPORARY ENGAGE EMPLOYEES ON PAYROLL
• CLOSE PAYROLL, AFTER PAYROLL IS PROCESSED
• PRINT WEEKLY/MONTHLY WAGE REPORTS FOR PAYMENTS
• UPLOAD PAYMENT FILES AND 3RD PARTY PAYMENTS
• APPLY FOR TAX DIRECTIVES ON EFILING
• PROCESS TAX DIRECTIVES ON PAYROLL
• COMPLETE STATEMENT OF EARNINGS FOR RAND MUTUAL ASSURANCE
• MAINTAIN CONFIDENTIALITY OF EMPLOYEES PAYROLL INFORMATION
• SEND UIF DECLARATIONS TO DEPARTMENT OF LABOUR
• ATTEND TO EMPLOYEES’ QUERIES
• WORK ON MEDICAL AID RECONS SENT BY MEDICAL AID
• PREPARE PAYROLL INFORMATION FOR AUDITORS
• PREPARE MONTH END SPREADSHEETS FOR PAYROLL JOURNALS
• PROCESS ALL PAYROLL JOURNALS
• EXTRACT UIF FILES FROM PAYROLL
• DO MONTHLY OVERTIME HOURS SPREADSHEET FOR HR DIRECTOR
• DO UNION HEADCOUNT SPREADSHEET FOR HR MANAGER
• PRINT AND DISTRIBUTE IRP5'S FOR EMPLOYEES
• WEEKLY AND MONTHEND LABOUR REPORTS
• PAYROLL SYSTEMS WORKED ON: ACCSYS/Q-LINK (KNOWN AS NOW)
• CURRENTLY WORKING ON: SAGE 300 (FROM OCTOBER 2025)

ACCOUNT CLERK (2012-2018)

• PROCESS CASHBOOK INVOICES ON JDE SYSTEM FOR PAYMENT
• PROCESS DEPOSITS REFLECTING ON BANK STATEMENTS
• PROCESS MONTHLY DEBIT ORDERS OF THE COMPANY
• PROCESS MONTH-END JOURNALS (DINERSCLUB, BUFFALO CITY METROPOLITAN MUNICIPALITY, CELLPHONE JOURNAL (MTN & TELKOM, ETC)
• PROCESS MONTHLY ALOE TRAVEL INVOICES
• WORK WITH COMPANY CELLPHONES (ISSUEING OF CELLPHONES TO MANAGERS, DOING SIM SWOPS WITH MTN/TELKOM, DO CELLPHONE UPGRADES, CELLPHONE QUERIES, SENDING IN DISFUNCTIONAL PHONES TO SUPPLIERS)
• DO MONTHLY EXPENSE REPORTS FOR MANAGERS

CREDITORS CLERK ( NOVEMBER 2008 -2011)

• PROCESS SUPPLIER INVOICES ON JDE
• REQUEST MONTHLY STATEMENTS FROM CUSTOMERS
• BALANCE INVOICES TO MONTHLY STATEMENTS
• DO MONTHLY CREDITORS RECON
• PROCESS CREDITORS PAYMENTS
• DO MONTHLY EXPENSE REPORTS FOR MANAGERS
• PROCESS MONTHLY ACCRUALS JOURNALS

RECEPTION DUTIES/TRAINEE (MAY 2007- OCTOBER 2008) TEMP

FILL OUT COURIER DOCUMENTS, ISSUE STATIONERY TO EMPLOYEES, ANSWERING SWITCHBOARD, DISTRIBUTION OF INTERNAL MAIL

• TRAINING IN DEBTORS DEPARTMENT (CREDIT CONTROL)
• PROCESS DAILY CASH
• PROCESSING INVOICES TO CUSTOMERS
• ALLOCATING PAYMENTS TO CUSTOMER ACCOUNTS
• PROCESS MANUAL DOCUMENTS
• WORK WITH STAFF PURCHASES
• SENDING OUT CUSTOMER STATEMENTS
• WORK ON REMITTANCE FROM CUSTOMERS ON EXCEL SPREADSHEETS