Lauren Hancocks

Accountability Objectives:

Financial reporting and fiscal management

Risk management

Administration and internal control management

Compliance with Group and statutory requirements

Essential Duties:

• Oversee the full finance function including but not limited to Accounts Receivable, Accounts Payable, Bank and Cash, Fixed Assets, month end and year end general ledger closing and control, Group and internal reporting, cost analysis and control, year end procedures including co-ordinating the external audit and AFS.
• Manage the budgeting and forecasting process and co-ordinate the input from all operating departments.
• Ensure the financial and management reporting of budgeted and actual trading results are timely and accurate, variances are analysed and appropriate actions are initiated.
• Continually evaluate, develop and co-ordinate the financial environment to ensure that the company has a stable administrative platform and appropriate systems and operating procedure to support all company activities.
• Ensure reporting and record keeping is in accordance with international financial reporting standards, local statutory requirements, Group policy, generally accepted accounting practices and generally accepted auditing standards.
• Manage the cash and treasury function to ensure the funding requirements of the company are met and comply with Group policy.
• Continually evaluate and develop the internal control environment to ensure company assets are protected, transactions are properly authorised and recorded as well as Group policies and internal audit processes are complied with.
• Manage the risk environment of the company and ensure all necessary credit procedures, insurances, practices and policies are in place and communicated to all necessary stakeholders.
• Ensure compliance with local statutory requirements, including but not limited to all South African Revenue Service and CIPC returns and payments for the company and all Group operating divisions.
• Develop and/or direct the implementation of strategic business and/or operational plans, projects, programs and systems. Provide the management team with consultive support for planning initiatives through financial and management information analysis reports and recommendations.
• Recruit, manage, motivate and coach all team members to ensure achievement of team objectives and goals. Identify team member performance development needs and implement appropriate training plans to address these needs. Provide an environment that encourages personal and professional growth opportunities for all team members.

Essential Duties:

• Oversee and manage the creditors department, including review of creditor's recons, the monthly age analysis and coding of invoices.
• Approve bank account details of new suppliers as well as amendments to existing bank beneficiaries, and review and approve payment batches before payment.
• Preparation of documents for foreign payments, follow through of documents submitted to the bank as well as resolving any related queries thereby ensuring timeous payment in full.
• Review and approve company purchase order requests as well as new supplier onboarding requests, within delegation of authority parameters.
• Review and approve staff expense claims within delegation of authority parameters.
• Management of Group loans and interest charges including management of bank forex authorisations and booking forex rates.
• Capture of cashbook and bank reconciliation.
• Monthly standard journals as well as posting of provisions; prepayments and accruals plus GL recons.
• VAT calculation plus submission of return on efiling.
• Review of expenses and final trial balance for month end.
• Month end and year end general ledger closing and control.
• Month end and year end reporting in Excel as well as Group internal reporting system.
• Record, process and reconcile fixed assets.
• Petty cash management and reconciliation.
• Provide financial and sales information as required, both internal and external.