Annelize Erna Moolman
Finance Administrator & Secretary
Secunda
Summary
Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions. Reliable business professional with experience in project management, process improvement and financial analysis. Proven track record of successfully streamlining business operations and reducing costs. Adept at analyzing data to identify trends and developing strategies to improve efficiency. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise. Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Overview
14
14
years of professional experience
3
3
years of post-secondary education
1
1
Certification
Work History
Creditors Administrator
National NDT Services (PTY) LTD
Secunda
07.2022 - Current
- Purchase Orders
- EFT Request
- Supplier Invoices
- Requesting Quotations
- Procurement Spent
- Request BBBEE Certificates or Affidavit
- Booking accommodation
- Booking Training
- Buying of Groceries
- Buying Electricity
- Supplier Recons
- Fuel Recon
- Toll Recon
- Creditors Aging Report
- Filing
- Updating Payment Schedule
- Credit Card Recon
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Maintained personnel records and updated internal databases to support document management.
- Reduced overhead costs through careful budget management and resource allocation.
- Managed scheduling for executive staff to ensure optimal time management and productivity.
Financial Manager/HR
Fundiflex Construction
Secunda
12.2020 - 06.2022
- Assisting in the preparation of budgets
- Payroll payments
- Vat and PAYE payments
- Updating and calculating monthly vat reports
- Preparing monthly working hours of employee's for payroll
- Invoicing and Purchase orders on sage pastel and express Invoice (Apple MacBook Pro)
- Managing records and receipts
- Reconciling daily, monthly and yearly transactions
- Preparing balance sheets
- Processing invoices
- Providing customer service to clients
- Resolve financial disputes raised by the customer service and sales teams
- Being a key point of contact for other departments on financial and accounting matters
- Optimized cash flow management strategies, ensuring sufficient funds were available for daily operations while maximizing returns on idle cash balances.
- Enhanced financial reporting accuracy through regular audits and reconciliations, leading to improved decision-making capabilities.
- Prepared comprehensive financial statements for executive review, aiding in effective decision-making processes regarding growth opportunities and resource allocation.
- Analyzed budgets, financial reports and projections for accurate reporting of financial standing.
- Oversaw administrative staffing by recruiting, interviewing and onboarding new personnel.
- Drafted reports for leadership for use in strategic planning and decision making.
- Reduced outstanding accounts receivable balances by consistently following up on overdue payments and negotiating payment plans with clients.
- Developed and presented financial data, financial statements and variance narratives to Board of Directors and Board of Trustees.
- Forecasted operating costs for scheduled projects by strategizing with other departments.
- Increased financial efficiency by streamlining budget processes and implementing cost-saving measures.
- Identified and investigated variances to optimize financial plans and forecasts.
- Developed and maintained financial models for forecasting, enabling more accurate predictions of future revenue and expenses.
Buyer
Fundiflex Construction
Secunda
08.2020 - 12.2020
- Selecting new products and reviewing the old
- Finding the right suppliers
- Negotiating prices (so the store doesn't get ripped off)
- Ensuring the products are delivered on time
- Helping to interpret reports and predicting future sales
- Pitching ideas to senior management
- Stock control
- Budgeting
- Reacting to any changes in customer demand
- Maintaining relationships with existing suppliers while seeking new ones
- Getting feedback from customers
- Ensured timely delivery of products by closely monitoring vendor performance and addressing any issues promptly.
- Built long-term supplier relationships with vendors to establish quality and competitive pricing.
- Maintained complete documentation and records of all purchasing activities.
- Collaborated with internal departments to better understand needs and determine purchasing requirements.
- Forecasted purchasing trends and improved merchandising strategies.
- Reduced procurement costs through strategic sourcing, competitive bidding, and effective negotiations.
- Coordinated with logistics teams to resolve any shipping delays or discrepancies while minimizing impact on operations.
- Maintained key item stock levels and wrote or expedited purchase orders.
- Continuously monitored industry trends to identify new supply sources that could potentially improve overall procurement efficiency.
- Developed and improved account relationships.
- Developed strong relationships with suppliers to secure favorable pricing terms and conditions for the company's benefit.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
Receptionist
Fundiflex Construction
Secunda
02.2020 - 08.2020
- Meeting and greeting clients
- Booking meetings
- Arranging couriers
- Keeping the reception area tidy
- Answering and forwarding phone calls
- Screening phone calls
- Sorting and distributing post
- Responded to inquiries from callers seeking information.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Resolved customer problems and complaints.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Answered central telephone system and directed calls accordingly.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Managed multiple tasks and met time-sensitive deadlines.
- Corresponded with clients through email, telephone, or postal mail.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Enhanced customer satisfaction by promptly addressing inquiries and providing accurate information.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Maintained confidentiality of information regarding clients and company.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Maintained visitor log for entering and leaving facility for security purposes.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Improved appointment scheduling system, reducing wait times and increasing client satisfaction.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Assisted with onboarding new clients and securing paperwork completion.
- Assisted with planning office events and meetings for smooth execution.
- Streamlined administrative tasks, such as filing and data entry, to support office efficiency.
- Supported HR activities by assisting with recruitment process, including scheduling interviews and organizing candidate information.
Receptionist
Minuteman press Secunda
Secunda
11.2018 - 02.2020
- Work Orders
- Telephone calls
- Clients
- Graphic design
- Invoicing
- Flex
- Cashier
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Responded to inquiries from callers seeking information.
- Resolved customer problems and complaints.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Answered central telephone system and directed calls accordingly.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Handled cash transactions and maintained sales and payments records accurately.
- Managed multiple tasks and met time-sensitive deadlines.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Corresponded with clients through email, telephone, or postal mail.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Maintained confidentiality of information regarding clients and company.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Improved appointment scheduling system, reducing wait times and increasing client satisfaction.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Cultivated positive relationships with clients through professional demeanor and excellent interpersonal skills.
- Streamlined administrative tasks, such as filing and data entry, to support office efficiency.
- Optimized resource allocation by managing inventory of office supplies and reordering as necessary.
Secretary (Clerk)
Jomele Sasol Fire Station
Secunda
07.2017 - 12.2017
- Diary Arrangement's
- Clerks diary and to do Actions
- Managers Email
- Food arrangements for meetings and functions
- Standby bookings
- Monthly and Quarterly reports
- Booking conference rooms
- Gathering of important info for meetings
- Minutes
- Maintained daily report documents, memos and invoices.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Scheduled appointments and conducted follow-up calls to clients.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Maintained electronic filing systems and categorized documents.
- Promoted a positive image of the organization through clear communication both internally with colleagues and externally with clients.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Assisted in event planning and execution for company functions such as conferences, workshops, or social gatherings.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Coordinated travel arrangements for senior staff, ensuring smooth business trips with minimal disruptions.
- Utilized advanced software programs for data entry tasks that increased accuracy while minimizing errors.
- Facilitated inter-departmental communication to ensure all parties were informed of key updates.
- Developed and maintained comprehensive database for tracking project deadlines, improving team productivity.
- Enhanced meeting efficiency by preparing agendas and minutes, ensuring all participants were well-informed.
- Coordinated meetings and events, arranging logistics for over 50 corporate gatherings.
- Managed incoming and outgoing correspondence, maintaining confidentiality and timeliness.
- Managed sensitive and confidential information with discretion, upholding integrity of executive communications.
- Improved office workflow by redesigning document submission process.
- Conducted research for special projects, contributing valuable insights that informed strategic decisions.
- Improved document management with introduction of new digital archiving system.
- Enhanced visibility of office policies by creating and distributing employee handbook.
- Maintained executive appointment schedules by planning and scheduling meetings, conferences, and teleconferences.
- Oversaw inventory of office supplies, ensuring availability and cost-efficiency.
- Maintained a professional atmosphere within the office setting through effective communication skills and polished presentation abilities.
- Processed mail accurately and efficiently, ensuring that all correspondence was distributed to the correct recipients in a timely manner.
Snr Cataloguer
Jomele Sasol
Secunda
02.2017 - 06.2017
- Creating new vendors
- Extending vendors
- Block vendors
- Unblock vendors
- Updating vendors
- Sap-PS1,PS2,PS7,PS8,PSD,PSB,PSC,MDG
- Self-motivated, with a strong sense of personal responsibility.
- Excellent communication skills, both verbal and written.
- Proven ability to learn quickly and adapt to new situations.
- Skilled at working independently and collaboratively in a team environment.
- Worked well in a team setting, providing support and guidance.
- Passionate about learning and committed to continual improvement.
- Managed time efficiently in order to complete all tasks within deadlines.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Strengthened communication skills through regular interactions with others.
- Paid attention to detail while completing assignments.
- Organized and detail-oriented with a strong work ethic.
- Learned and adapted quickly to new technology and software applications.
ADMIN CLERK
PPS (PETROCHEMICAL PIPING SERVICES) Sasol
Secunda
08.2016 - 01.2017
- Time keeping
- Purchase Orders
- Filing
- Microsoft
- Payroll
- Entered data into system and updated customer contacts with information to keep records current.
- Reduced errors in data entry tasks by maintaining accurate records and utilizing verification methods.
- Contributed to project success by providing administrative support to various teams as needed.
- Supported human resources initiatives with new employee onboarding, benefits administration, and recordkeeping tasks.
Safety Officer
MHE Engineering Supplies
Secunda
05.2014 - 07.2016
- Time keeping
- Inspections
- Permit issue
- Safety checks
- Keep safety file up to date
- Inspected facilities for adherence to fire, hazard, and safety guidelines.
- Conducted safety training and education to employees to increase awareness of safety hazards and empower employees to work safely.
- Inspected worksites, practices, and gear for compliance with established safety standards.
- Improved workplace safety by conducting thorough risk assessments and implementing necessary control measures.
- Recognized, documented, and advised on removal of hazards.
- Conducted regular safety audits, identifying potential hazards and implementing corrective actions promptly.
- Increased employee awareness of potential hazards by creating informative signage throughout the facility.
- Conducted regular safety inspections and audits to identify potential hazards and prevent accidents and injuries.
- Investigated accidents and incidents to determine root causes and develop corrective actions to address underlying issues.
- Investigated incidents thoroughly, identifying root causes and implementing preventive measures accordingly.
- Responded to any emergencies as instructed and with utmost efficiency.
- Reviewed and analyzed safety data and statistics to identify trends and areas requiring improvement.
- Developed and implemented safety policies and procedures to establish clear guidelines for safe work practices and comply with regulations.
- Monitored and analyzed safety performance metrics, identifying trends and areas for improvement.
- Developed emergency response plans, ensuring preparedness and swift action in critical situations.
- Improved safety compliance by developing and implementing comprehensive safety policies and procedures.
- Conducted thorough risk assessments for identifying potential hazards, leading to decrease in workplace incidents.
- Advised on ergonomic improvements, reducing incidence of work-related musculoskeletal disorders.
- Responded promptly to safety incidents, providing immediate support and coordinating follow-up investigations.
- Conducted safety equipment inspections, ensuring all gear met highest standards of quality and effectiveness.
- Created and maintained compliant work environment.
- Conducted periodic compliance audits and reviews to identify areas of improvement.
- Developed and implemented corrective action plans for non-compliance issues.
- Investigated locations to confirm license data, conducted background checked and assessed premises for compliance with licensing requirements.
- Identified gaps in existing compliance processes and recommended updates.
- Completed field checks to verify licenses and permits for various business.
- Determined licensing eligibility by examining test results and comparing against established structures.
- Evaluated and monitored supplier and partner relationships to support compliance.
- Assessed fees related to registration of property-related documents.
Jnr Project Administrator
Djit Consulting
Secunda
01.2014 - 12.2014
- Uploading bill of material on SAP
- Create stock codes
- Create equipment
- Filing
- Create function location
- Upload equipment bill of material on sap
- Upload function location bill of material on sap
- Collaborated with cross-functional teams to ensure seamless project integration and alignment with organizational goals.
- Efficiently managed incoming requests from stakeholders by prioritizing tasks based on urgency and relevance.
- Monitored project progress closely, promptly addressing any deviations from the plan or schedule.
- Supported senior management in strategic planning activities related to future projects or initiatives within the organization.
- Maintained accurate records of all project-related expenses to facilitate budget tracking and financial reporting.
- Streamlined administrative processes by implementing efficient workflows that reduced paperwork burdens.
- Organized critical documentation for easy access and retrieval, increasing team productivity.
- Ensured compliance with company policies and industry regulations throughout all stages of a given project''s lifecycle.
- Avoided construction delays by efficiently following through with site inspections.
- Established strong relationships with internal departments such as finance and procurement for smooth collaboration in meeting project requirements.
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Enhanced project efficiency by streamlining communication channels and implementing effective tracking systems.
- Assisted in the preparation of final project reports and presentations through thorough analysis of quantitative data and qualitative feedback.
Data Clerk Level 6
Ipsco
Secunda
12.2012 - 07.2013
- Service entry's SAP
- Typing and Filing
- Sorting out queries
Data Clerk Level 6
Ipsco
Secunda
06.2012 - 09.2012
- Building Filing Systems
- Sap loading Purchase Requisitions
- Typing and Filing
- Demonstrated adaptability when transitioning between multiple projects without sacrificing timeliness or attention to detail.
- Verified data files prior to entry to maintain high data accuracy.
- Checked for accuracy by verifying data and records.
- Kept optimal quality levels to prevent critical errors and support team performance targets.
- Conducted regular database maintenance activities, ensuring optimal performance levels were sustained over time.
- Improved data retrieval times with well-organized filing systems, expediting access to critical information.
- Implemented efficient backup protocols, protecting valuable data assets from potential loss due to system failures or hardware malfunctions.
- Streamlined data entry processes for increased efficiency and reduced errors.
- Maintained high-quality data records by consistently updating and organizing information in databases.
- Exceeded performance targets while maintaining strict adherence to quality standards throughout daily operations.
- Scanned documents and saved in database to keep records of essential organizational information.
- Maintained files, records, and chronologies of entry activities.
- Developed and implemented data entry operations.
- Analyzed current data records to provide detailed reports.
- Assisted with developing data entry processes.
- Managed and organized documents for data entry tasks.
- Followed data entry protocols, rules and regulations.
- Created spreadsheets for more efficient recordkeeping.
- Used computer software to store and retrieve data.
Data Clerk Level 6
Jomele Sasol
Secunda
10.2010 - 04.2012
- Building Filing Systems
- Sap system Registering EQ
- Typing and Filing
- Standing in as Secretary
- Demonstrated adaptability when transitioning between multiple projects without sacrificing timeliness or attention to detail.
- Conducted regular database maintenance activities, ensuring optimal performance levels were sustained over time.
- Developed custom templates that simplified complex forms processing requirements, allowing non-technical users easier access to essential information.
- Streamlined data entry processes for increased efficiency and reduced errors.
- Supported team members by cross-checking their work to ensure accuracy and consistency in data entry.
- Contributed to process improvements by identifying opportunities for automation or workflow optimization in data-related tasks.
- Completed data entry tasks with accuracy and efficiency.
- Developed and implemented data entry operations.
- Analyzed current data records to provide detailed reports.
- Managed and organized documents for data entry tasks.
- Created spreadsheets for more efficient recordkeeping.
- Used computer software to store and retrieve data.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
- Compared transcribed data with source document to detect and correct errors.
- Conducted audits of existing data entry processes.
Data Clerk Level 6
Jomele Sasol
Secunda
08.2010 - 10.2010
- Filing
- Tags
- Plant Walk Down
- Writing Permits
- Demonstrated adaptability when transitioning between multiple projects without sacrificing timeliness or attention to detail.
- Improved data retrieval times with well-organized filing systems, expediting access to critical information.
- Supported team members by cross-checking their work to ensure accuracy and consistency in data entry.
- Created spreadsheets for more efficient recordkeeping.
- Managed and organized documents for data entry tasks.
- Used computer software to store and retrieve data.
- Compared transcribed data with source document to detect and correct errors.
- Managed documents by organizing forms, making photocopies, filing records, preparing correspondence, and creating reports.
Education
Professional Secretary -
Skills Academy
Secunda 06.2024 - Current
Grade 12 - Afrikaans, English, Business Studies, Geography, History, Economic
Department of Education
Secunda 10.2024 - Current
Grade 10 - Afrikaans, English, Mathematics, Science, Accounting, Geography
Patriot High
Witbank 01.2003 - 12.2005
Skills
Microsoft Word
Microsoft Excel
Microsoft Office
Microsoft Power Point
SAP System PS1,PS2,PS3
Sage Accounting
Scheduling
Travel coordination
Expense reporting
Certification
I hereby certify that the above-mentioned information is true and correct
Fullnames
Annelize Erna Moolman
Personal Information
- ID Number: 8901130088082
- Dependents: 4
- Date of Birth: 01/13/89
- Nationality: SA Citizen
- Driving License: License code 8
- Marital Status: Married
Timeline
Grade 12 - Afrikaans, English, Business Studies, Geography, History, Economic
Department of Education
10.2024 - Current
Professional Secretary -
Skills Academy
06.2024 - Current
Creditors Administrator
National NDT Services (PTY) LTD
07.2022 - Current
Financial Manager/HR
Fundiflex Construction
12.2020 - 06.2022
Buyer
Fundiflex Construction
08.2020 - 12.2020
Receptionist
Fundiflex Construction
02.2020 - 08.2020
Receptionist
Minuteman press Secunda
11.2018 - 02.2020
Secretary (Clerk)
Jomele Sasol Fire Station
07.2017 - 12.2017
Snr Cataloguer
Jomele Sasol
02.2017 - 06.2017
ADMIN CLERK
PPS (PETROCHEMICAL PIPING SERVICES) Sasol
08.2016 - 01.2017
Safety Officer
MHE Engineering Supplies
05.2014 - 07.2016
Jnr Project Administrator
Djit Consulting
01.2014 - 12.2014
Data Clerk Level 6
Ipsco
12.2012 - 07.2013
Data Clerk Level 6
Ipsco
06.2012 - 09.2012
Data Clerk Level 6
Jomele Sasol
10.2010 - 04.2012
Data Clerk Level 6
Jomele Sasol
08.2010 - 10.2010
Grade 10 - Afrikaans, English, Mathematics, Science, Accounting, Geography
Patriot High
01.2003 - 12.2005
I hereby certify that the above-mentioned information is true and correct
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