Kutlwano Isaac Mokomele

v Provide registry counter services

v Attend to clients

v Handle telephonic and other enquiries received

v Receive and register hand delivered mail/ files/ documents

v Render an effective filing and records management service

v Correspondence to be filed from offices

v The delivery of official documents and files to stakeholders

v Send reminders to officials who do not return files on time

v Inform the records manager about the planned movement of files and ensure that they are properly moved, after received an authorization

v Filling and retrieving of records

v Handling all administration office duties

v Compile daily ,weekly and monthly reports

v Organizing and maintaining diaries and making appointments

v Laising clients ,suppliers and other staff

v Organising and storing received items in appropriate areas

v Screening phone calls, enquiries and requests

v Maintaining office systems, including data management

v Accepting, signing, and verifying deliveries from distributors or suppliers

v Unloading, unpacking, and inspecting shipments for damages or discrepancies

v Using moving equipment such as dollies or forklifts to transport shipments from loading dock and around stockroom

v Processing returns and handling necessary paperwork

v Ensuring items are stored correctly and accounting for the location of incoming goods

v Liaise with units that intend to transfer records to the registry, ensure that transfer lists are compiled and a suitable storage space is identified

v Open and close files according to records classification system

v Filing/ storage tracing and retrieval of documents and files

v Complete index cards for all files

v Replace worn/ torn file covers

v Manage the quality of files

v Attend clients

v Handling telephone and other enquiries received

v Receive and register hand delivered files/ or documents effectives filing and records

v Sends reminder to officials who did not return files in time

v Ensure that transfer list are compiled and suitable storage space is identified

v Open and close files according to records classification system

v Managing the quality of file

v Filling and retrieving of records

v Handling all administration office duties

v Compile daily ,weekly and monthly reports

v Organizing and maintaining diaries and making appointments

v Laising clients ,suppliers and other staff

v Organising and storing received items in appropriate areas

v Screening phone calls, enquiries and requests

v Maintaining office systems, including data management

v Accepting, signing, and verifying deliveries from distributors or suppliers

v Unloading, unpacking, and inspecting shipments for damages or discrepancies

v Using moving equipment such as dollies or forklifts to transport shipments from loading dock and around stockroom

v Processing returns and handling necessary paperwork

v Ensuring items are stored correctly and accounting for the location of incoming goods

v Reporting repairs and replacement that are required when encountered while cleaning

v Maintaining a high level of precaution while cleaning costly articles

v Coordinating and working in relation with other cleaning teammates

v Preparing an efficient cleaning routine

v Using general cleaning equipment and chemicals properly

v Properly cleaning all sanitary appliances, fittings, and areas on a daily basis

v Replenishing towels, soaps, and toilet rolls as at when required

v To wash walls as at required

v Sweeping, wet mopping, and floor polishing designated areas

v Ensuring that all health and safety regulation are adhered to

v Immediately notifying the management of occurring deficiencies or requirements for repair

v Executing heavy cleaning tasks and special projects

v Keeping all public spaces or environment neat and tidy

v Cleaning glass surfaces, mirrors, and windows

v Receive and register hand delivered mail/ files/ documents

v Render an effective filing and records management service

v Correspondence to be filed from offices

v The delivery of official documents and files to stakeholders

v Send reminders to officials who do not return files on time

v Inform the records manager about the planned movement of files and ensure that they are properly moved, after received an authorization

v Liaise with units that intend to transfer records to the registry, ensure that transfer lists are compiled and a suitable storage space is identified

v Open and close files according to records classification system

v Filing/ storage tracing and retrieval of documents and files

v Complete index cards for all files

v Replace worn/ torn file covers

v Manage the quality of files

v Implement and maintain the file plan

v Allocate reference numbers to correspondence

v Replace worn/ torn file covers and check on shelves for any damage

v Development and updating of records control mechanism

v Update prescribed registers

v Update superfluous registers

v Operate office machines in relation to the registry function

v Utilise the franking machine and ensure that it is loaded and well-functioning

v Monitor the utilization of reprographic equipment

v Ensure that all labour saving devices are serviced and well maintained

v Make official photocopies

v Update a register of photocopies

v Send and receive official faxes

v Bind official documents

v Shred waste paper and disposed ephemeral records