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Open to workWork Type
Full TimeContract WorkPart TimeLocation Preference
On-SiteRemoteHybridLocation: Mooki, GautengPretoria, GP
Open to relocation: Yes
Open To Work
KUNGAWO NXESI
SENIOR ADMINISTRATOR
Mooki
Work Preference
Overview
13
13
years of professional experience
Work History
Senior Office Administrator
Department of Forestry, Fisheries and the Environment (DFFE)
Pretoria, Gauteng
03.2021 - 03.2026
- Rende Secretariat Support in the office of the Deputy Director General (DDG)
- Update Outlook electronic diary daily and maintain a hard copy diary.
- Set up and confirm meetings in a way that allows adequate work time for the DDG.
- Discuss all meeting requests with the DDG.
- Provide high quality document for the Deputy Director General's meetings
- Provide Logistics Support to DDG
- Make travel and accommodation arrangements for the DDG locally and internationally
- Booking of meeting venues for the Deputy Director General's meetings
- Provide Office Administration in the Office of the DDG
- All incoming and outgoing documents at ODDG are recorded.
- All documents are filed according to the Department’s filing system
- Ensure that documents are processed in no longer than 3 days upon arrival at ODDG
- Provide Financial and Human Resource administration
- Ensure signed Performance agreements are uploaded in the system before due date
- Ensure signed performance assessments are uploaded in the system before the due date
- Processing and submission the Deputy Director General's S&T claims
- Processing and submission of the Deputy Director General's KM claims
- Coordinating office catering for meeting and buying of office stock
Office Administrator office of Director-General
Department of Environment Affairs (DEA)
Pretoria, Gauteng
11.2017 - 07.2020
- Rende Secretariat Support in the office of the Director General (DG)
- Adhere the meeting project plan in the Director General's diary
- Management of the Director General's diary including DEA meeting, Cluster Meeting and FOSAD.
- Reservation and booking of meeting venues for the Director General's Meetings.
- Printing and circulation of documents for the Director General's meeting both internal and external
- Provide International Travel and Logistics support
- Make proper travel and accommodation arrangements for the DG locally and internationally.
- Process visas, Note verbals, ground transport and all international travel arrangement.
- Processing of all the Director General's S&T and Cell phone claims.
- Supply Chain and Financial Administration
- Manage all assets in the office of the DG.
- Coordinate procurement of all goods and services in the office of the DG
- Processing and management of petty cash according to PFMA Act.
- Provide Admin support in the office of the Director General
- Develop and maintain a proper filing system in the office the DG
- Establish electronic back-up system, file documents in EDMS and create links.
- Ensuring that all incoming correspondence is acknowledged and distribute the relevant section official.
- Ensuring that all outgoing correspondence is reordered before sending to other Departments.
- Rendering Reception services in the office of the DG.
Office Administrator Office of the Deputy Minister
Department of Environment Affairs (DEA)
Pretoria, Gauteng
05.2014 - 10.2017
- Provide efficient and effective support to the Deputy Minister
- Facilitate travel arrangements domestic and international travel arrangements for the Deputy Minister;
- Lease with the Presidency for approval of international travel for the Deputy Minister
- Provide financial administrative support for the Executive Deputy Minister and Head of Ministry;
- Oversee the procurement of goods and services for the office of the Deputy Minister
- Maintain a document management system for the office
- Facilitate logistical arrangements for meetings, workshops and conferences
- Provide support on the coordination of Directorate activities
- Provide Secretarial and Administration support to the Directorate
- Assist the Head of the Deputy Minister in the performance of her functions
- Distribution all correspondence to the officials in the Directorate
- Ensure all office equipment is functional well maintained and serviced
- Manage communication within the Directorate;
- Write minutes at Directorate branch meetings
- Prepare and collect documents for the Directors in preparation of the meetings;
- Assist with domestic and international travel arrangements within the Directorate
- Facilitate the payment of invoices for Newspaper, catering, equipment and events
- Obtain petty cash from Finance for office stock, stationary, catering and business cards.
- Draft submissions for approval of goods and service.
- Process S&T claims and Advance payment for domestic and international travel
- Liaison with stakeholders and officials within the Department
- Act as principal contact point for internal and external stakeholders;
- Screen enquiries and channel them to the administrative support unit for further handling;
- Manage and update database of enquiries and responses;
- Follow up on the progress of responses and prepare progress reports
Secretary Office of the Deputy Minister
Department of Energy (DoE)
Pretoria, Gauteng
06.2013 - 05.2014
- Provide administrative support to the Office of the Deputy Minister
- Provide efficient travel and logistical support to the Directorate for domestic and foreign travel.
- Provide Secretarial and Administrative support to the Directorate
- Provide Financial Administrative management in the Pretoria and Cape Town offices.
- Screen external call and usher stakeholders into meeting in the building.
- Attend meeting for planning of events for the Directorate.
- Ensure all working equipment within the Directorate is functional and replace redundant and nonfunctional equipment.
- Write submissions and internal memorandums for Procurement of goods and services
- Reason for leaving: Moved with Minister to Environment Affairs
Education
Diploma - Public Relations
Oval International College
Grade 12 - English, Afrikaans, Mathematics, Biology, Economics, and Physical Sciences
Oxford International High School
01-2007
Skills
Team play
Good report writing and facilitation skills
Stakeholder relations management
Good communication skills, both verbal and written
I’m a team player
I have an understanding of the Public Services systems and procedures
Good interpersonal and team building skills
Problem solving
Interpersonal skills
Customer care
Good communication skills verbal and writing skills
Organizing skill
Knowledge of Microsoft Word, Microsoft Powerpoint, Microsoft Excel and Electronic Document Management System
Knowledge of PFMA
Computer literacy skills Microsoft Windows
Knowledge in working with LOGIS
Good negotiation skill and knowledge of conflict resolutions
Ability to work under pressure and meet deadlines
Ability to maintain high level of confidentiality
Personal Information
- Gender: Female
- Nationality: South African
- Marital Status: Single
- ID Type: Identity Number
- ID Number: 900208696088
Timeline
Senior Office Administrator
Department of Forestry, Fisheries and the Environment (DFFE)
03.2021 - 03.2026
Office Administrator office of Director-General
Department of Environment Affairs (DEA)
11.2017 - 07.2020
Office Administrator Office of the Deputy Minister
Department of Environment Affairs (DEA)
05.2014 - 10.2017
Secretary Office of the Deputy Minister
Department of Energy (DoE)
06.2013 - 05.2014
Grade 12 - English, Afrikaans, Mathematics, Biology, Economics, and Physical Sciences
Oxford International High School
Diploma - Public Relations
Oval International College