Kulani Selby Chabalala

• Monthly preparation of consolidated financial results and packs for divisions and group companies.
• Preparation and review of monthly balance sheet reconciliations.
• Reconcile and confirm intercompany balances and transactions monthly.
• Ensure the business complies with all corporate deadlines.
• Review and maintenance of accounting and tax fixed asset registers; including any projects related thereto.
• Review and analyses the monthly financial results of the head office division in order to identify areas of cost savings, enforce budget restrictions and identify areas for corrective action.
• Managing the opening and closing of periods on SAP.
• Preparation and review of VAT computations to ensure that accurate returns are submitted.
• Resolution of VAT and tax audits as and when they arise.
• Approve purchase orders in terms of a level of authority matrix on SAP
• Release local and foreign supplier payments and manage foreign currency risk by taking FECs when required.
• Managing the annual external audit including the preparation of audit deliverables and the finalization of the audit within the prescribed deadline.
• Preparation and consolidation of annual budgets and forecasts.
• Preparation and compilation of board reports.
• Ensuring that all changes done on SAP by the business analysts are accurate and complete.
• Supervision of a financial accountant.
• Managing lease agreements and ensuring that they are kept up to date annually.
• Ad hoc reports and projects as required by the business.
• Provide financial/leadership support to the business.
• Oversaw all aspects of the month-end close process, ensuring timely completion of accurate financial statements for executive review.
• Managed payroll data entry and processing for 6 employees to comply with predetermined company guidelines.
• Maintained strong relationships with external auditors, facilitating smooth annual audit processes and addressing any concerns promptly.
• Reduced operating costs through meticulous budget management and cost analysis.
• Improved financial reporting accuracy by streamlining processes and implementing efficient financial controls.
• Managed a team of finance professionals, providing guidance, support, and ongoing training to ensure continued growth and development.

• Reviewed documentation and identified financial discrepancies where applicable.
• Streamlined month-end close process, reducing time spent on manual tasks and improving data accuracy.
• Ensured compliance with local, state, federal tax regulations; timely filing of all required documents, mitigating potential penalties or fines.
• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.
• Mentored junior finance staff, fostering professional development and strong team dynamics.
• Processed invoices and contacted appropriate parties for timely payment receipt.
• Trained new and existing staff members in various financial procedures to prepare for job requirements.
• Optimized cash flow with diligent monitoring of accounts receivable and payable.
• Monitored budget and revenue trends, compiling reports for company leadership to inform decision-making.
• Negotiated favorable terms with vendors, resulting in significant cost savings for the company.
• Developed comprehensive financial reports for executive decision-making support.
• Increased financial efficiency by streamlining and automating financial reporting processes.
• Strengthened internal controls through regular audits and adherence to regulatory requirements.
• Enhanced budget management by implementing expense tracking and cost reduction strategies.
• Improved financial forecasting accuracy, utilizing advanced analytical models.
• Created organizational structures to improve accounting and finance functions.
• Executed vendor setup and payment, administration of bank accounts and account reconciliations.
• Collaborated with cross-functional teams for strategic business planning and growth initiatives.
• Implemented risk management strategies to protect company assets and minimize losses.
• Managed multimillion-dollar budgets, ensuring accurate allocation across departments.
• Oversaw successful integration of financial systems post-merger, ensuring seamless transition for all stakeholders.
• Enhanced financial reporting accuracy by implementing advanced software solutions, leading to more informed decision-making processes.
• Established robust financial controls and policies, significantly reducing risk of fraud and ensuring compliance with financial regulations.
• Improved forecasting accuracy, allowing company to make proactive adjustments with strategic initiatives.
• Delivered comprehensive financial training programs for non-finance managers, enhancing cross-functional understanding and collaboration.
• Coordinated with external auditors to ensure smooth and compliant audit process each fiscal year.
• Developed financial models for new business opportunities, supporting strategic expansion and portfolio diversification.
• Collaborated with IT to develop secure, efficient electronic invoicing system, reducing processing times and errors.
• Played key role in strategic planning sessions, offering insights that shaped company direction and growth.
• Implemented cost-control measures that substantially decreased unnecessary expenditures.
• Led negotiations for major contracts, achieving favorable terms and significant cost savings.
• Spearheaded annual budgeting process, ensuring alignment with strategic goals and facilitating smoother departmental operations.
• Negotiated with suppliers to improve payment terms, enhancing cash flow management.
• Fostered culture of continuous improvement by training team members on financial best practices and software enhancements.
• Streamlined internal audit process, enhancing efficiency and reducing discrepancies.
• Analyzed market trends to advise on potential investment opportunities, aligning with long-term strategic goals.
• Optimized cash flow management, allowing for timely investment and debt reduction.
• Improved stakeholder confidence with detailed financial analysis and transparent communication.
• Conducted comprehensive risk assessments to safeguard assets and ensure regulatory compliance.
• Managed cross-functional teams to streamline project financing, reducing time to market for key products.
• Developed strategic plans for day-to-day financial operations.
• Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
• Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
• Prepared internal and regulatory financial reports, balance sheets and income statements.
• Established internal audit procedures to validate and improve accuracy of financial reporting.
• Complied with established internal controls and policies.
• Analyzed business processes to identify cost savings and operational efficiencies.
• Utilized financial software to prepare consolidated financial statements.
• Evaluated and negotiated contracts to procure favorable financial terms.
• Supported financial director with special projects and additional job duties.
• Performed banking, business administration and financial tasks to guarantee five-star service for clients.
• Collaborated with C-level executives and stakeholders to develop long-term financial plans.
• Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.
• Created financial dashboards to provide insights into key performance indicators.
• Improved overall financial reporting by streamlining control processes and reporting structures.
• Established and checked coding procedures, monitored reports and updated internal files.
• Designed and maintained financial models to identify and measure risks.
• Created and managed financial models to evaluate corporate investments and acquisitions.
• Conducted financial due diligence on potential investments and acquisitions.
• Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.

• · Managing and monitoring all accounting operations and components of financial management
• · Supervising month-end and ensuring all bookkeeping and checks are executed and completed timely, adhering to checklists and month-end procedures.
• · Responsible for reporting and compliance, ensuring transactions are coded correctly, and statutory reports are prepared accurately and filed timely.
• · Safeguarding assets and accurately recording all transactions by improving and implementing controls and checks
• · Improving and updating accounting policies and procedures to ensure all accounting functions are addressed and well-documented.
• · Defining and adhering to operational best practices and training financial staff when needed
• · Ensuring all legal and regulatory requirements are met.
• · Complying with all local and international laws when it comes to finances, taxes, and reporting measures.
• · Working with cross-functional teams to ensure accounting principles are addressed.
• · Ensure the accurate capture of the Balance of Payment (BOP) and the correct Section of the Reserve Bank rulings is applied before releasing the payment, thereby minimizing risk.
• · Ensure where Exchange Control approval has expired, information is updated on the relevant system and clients are advised accordingly.
• · Buy Foreign Exchange contracts and journal values in an accounting system.
• · Assess and manage the risk associated with FX trading activities, including market risk, credit risk, and liquidity risk, and implement risk mitigation strategies.
• Reviewed documentation and identified financial discrepancies where applicable.

• · Preparing the suggested retail prices brand templates.
• · Preparing and managing monthly profit estimates and forecasts for the ELC brands.
• · Preparing the yearly budgets for the ELC (Estee Lauder companies) brands using CPM.
• · Performing the analysis of budget to accrual results monthly with commentary.
• · Preparing the new door P & L by brand for new business across SSA.
• · Preparing the monthly pack for Flash meetings which includes Net sales run rate, profit estimate, debtors aging, and distributor sales reports.
• · Requesting payments from distributors for all outstanding amounts due.
• · Preparing the monthly operational expense allocation pack to load into SAP.
• · Preparing the monthly accruals to load into SAP.
• · Submitting monthly sales reports for the MAC brand.
• · Creating and maintaining Fixed Assets in BPC and SAP.
• · Preparing profit and loss statements for distributors.
• · Preparing profit and loss scenarios based on changing business requirements.
• · Reviewing and authorizing journals processed by the (FBA).
• · Review the monthly Profit estimates with (BA) and managers.
• · Validate invoice prices across all brands.
• · Assist customer service with invoice pricing.
• · Preparing the monthly COG analysis and submitting it to the country manager.
• · Providing the brand managers with the customer and sales mix reports every month.
• · Training product managers on how to use the pricing files.
• · Submitting other KPIs like door count and headcount every month.
• · Providing support to the brand managers in brand planning focusing on the key areas of Sales, Cost of goods, and operational expenses.
• · Providing support to the brand managers regarding maintaining net operating profits.
• · Managing and maintaining the quarterly rolling forecast for the ELC brands.
• · Designing AHOC reports for management using the BI tool portal.
• · Consolidating the ELC brands for management meetings,
• · Preparing the financial information to assist the country manager with the quarterly GM commentary.

• · Review monthly Financial Reports and working paper files.
• · Reconciles general ledger accounts as assigned.
• · Completes required records and reports and maintains files as classified.
• · Prepares journal entries and balances work in more complicated accounting areas.
• · Preparing trial balances from source documents.
• · Preparing Balance Sheets and Income Statements.
• · Preparing notes to the reports.
• · Preparing monthly JV accounts where applicable.
• · Filing copies of final monthly reports.
• · Participate in annual audit.
• · Balancing intercompany loan accounts.
• · Maintaining Shareholders Loan Schedules.
• · Reviewing and releasing creditor’s payments.
• · Prepare and review 1 – 3 year Budgets and Rolling Forecasts.
• · Provide insights and recommendations based on market analysis and portfolio performance.
• · Collaborate with colleagues across departments, including sales, research, and compliance, to deliver comprehensive solutions to clients.
• · Keep abreast of and comply to statutory and legislative requirements related to the rulings and updates from the Reserve Bank; and ensure implementation within business
• · Report on financial income, including Management and Admin Fees on rental recoveries, Letting Commissions on new or renewed leases, and interest earnings.
• · Researches and resolves accounting errors and discrepancies.
• · Assumes responsibility for effectively researching, tracking, and resolving accounting problems and discrepancies.
• · Assumes responsibility for establishing and maintaining effective communication and coordination with area personnel and with management.
• · Maintains regular contact with Operations Managers and Property Managers in the departments to obtain information and/or to correct transactions.
• · Attends and participates in meetings as required.
• · Assumes responsibility for establishing and maintaining effective business relations and personal dealing with vendors, governmental agencies, and outside business and accounting professionals.
• · Responds to questions and problems politely and promptly.
• · Ensures that clients are properly informed.
• · Ensures that the Company’s professional reputation is projected and maintained.
• · Assumes responsibility for related duties as required or assigned.
• · Stays informed of developments in the accounting field and of changing governmental and legal requirements.
• · Completes special projects as assigned.
• · Ensures that Accounting Department work areas are clean, secure, and well maintained.

· Financial statements and analysis.

· Manages cash to pay the property expenses.

· Assists the Regional Property Managers with questions or special requests.

· Makes journal entries through analysis and reconciliations.

· Makes journal entries, records accruals, reconciles income, pays accounts payable, and documents prepaid rent and expenses to ensure that industry-specific software matches.

· Makes cash disbursement through wires and checks, prepares invoicing and inter-company collections, and maintains a daily cash balance.

· Reviews and analyses the general ledger, accounts payable, accounts receivable, bank reconciliations, and financial statements for accuracy.

· Makes adjustments as needed.

· Maintains filing and recordkeeping for each assigned property.

· Processing and monitoring all client security investments with attention to management and report regulation Forex compliance.

· Responsible for 15+ properties' monthly financial reporting.

· Other duties and/or projects as assigned by the manager.

• Handled day-to-day accounting processes to drive financial accuracy.
• Reconciled accounts and reviewed expense data, net worth, and assets.
• Documented cash, credit, fixed assets, accrued expenses, and line of credit transactions.
• Gathered financial information, prepared documents, and closed books.
• Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
• Maintained up-to-date knowledge on professional accounting standards to manage financial recordkeeping.

· Bookkeeping (Preparing financial statements) for Merchants.

· collect sales taxes from customers.

· Record cash receipts and make Direct Payment Vouchers

· Conduct a monthly reconciliation of every bank account.

· Conduct periodic reconciliations of all accounts to ensure their accuracy.

· Maintain the petty cash fund.

· Issue financial statements.

· Provide information to the internal accountant who creates the company’s financial statements.

· Assemble information for external auditors for the annual audit.

· Maintain an orderly accounting filing system.

· Maintain the chart of accounts.

· Maintain the annual budget.

· Calculate variances from the budget and report significant issues to management.

· Provide clerical and administrative support to management as requested.

· Experience of working in an administrative role.

· Support the international finance teams ensuring close deadlines are met. This includes monitoring international close performance across all markets using report card metrics and Blackline task submissions.

· Participate in process improvement projects (departmental, divisional, and company-wide), such as streamlining the Chart of Accounts (COA rationalization).

· Support special projects and initiatives as assigned by management.

· Experience in providing financial support to a team, including petty cash and purchasing.

· Ability to organize own work and develop effective systems and processes for others.

· Processing of financial transactions e.g. monthly journals, payments

· Financial reconciliations of control accounts

· Budgets and assisting where required.

· Monthly reporting to General Accountant

· Attending internal and external meetings

· Implement and maintain financial controls.

· Optimizing processes.

· Assisting with queries and providing backup support where required.

• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.

· Receive and verify invoices and requisitions for goods and services

· Verify that transactions comply with financial policies and procedures

· Prepare, verify, and process invoices and coding payment documents

· Prepare batches of invoices for data entry

· Data enter invoices for payment

· Process backup reports after data entry

· Manage the weekly cheque run

· Record all cheques

· Prepare vendor cheques for mailing

· List all vendor cheques in the log book

· Prepare manual cheques as and when required

· Maintain listing of accounts receivable and payable

· Maintain the general ledger

· Maintain updated vendor files and file numbers

· Maintain all accountable forms including Accommodation Warrant, Travel Warrant and LCA books

· Monitor the use of local contract authorities (LCAs)

· Ensure LCAs have the correct coding and approvals

· Print and distribute monthly financial reports

Debtors Duties

· Prepare detailed debtors reconciliations on a monthly basis

· Create customer records

· Capture receipts from bank statement

· Prepare invoices/issue credit note

· Ensure all payments due from debtors are collected

· Prepare regular and ad hoc reports

Fixed Asset Duties

• Accounting for Fixed Assets and Construction in Process (CIP) in accordance with GAAP including review of journal entries, account reconciliations, componentizations, capitalized interest, salaries, ARO & impairment
• Timely & accurate CIP reporting of expenditures, funding and review against budget including maintenance of database
• Efficient review and processing of new projects, purchase requisitions and invoices for CIP, leases and capital including capital and expense determinations
• Proper valuation, controls and records of capital assets including regular inventories, disposals & transfers
• Analysis and projection of depreciation and other asset related costs for budgeting purposes and asset values for insurance purposes

• Collect payments on past due bills.
• Create a list of people who have not made payments.
• Locate customers using credit bureau information, background checks, loan documents, and other paperwork or databases.
• Call customers using telephone.
• Utilize computer systems to handle skip tracing.
• Inform clients of overdue accounts and amount currently owed.
• Attempt to collect payment.
• Review terms of sale or loan documents.
• Ensure all customer information is correct, including phone numbers and addresses.
• Listen to customer's story and determine if debt can be collected.
• Set up repayment plans and new terms of sale.
• Offer advice or refer customers to debt counselors.
• Record new commitment to repay debt.
• Purge records if debt has been satisfied.
• Follow federal and state laws dealing with debt collection.
• Print reports for manager.
• Managed high call volumes while providing exceptional customer support and maintaining professional composure.
• Handled escalated calls professionally, effectively resolving complex issues and ensuring client satisfaction at all times.
• Mastered multiple software systems for seamless navigation during calls, improving efficiency and reducing hold times for customers.
• Enhanced customer satisfaction by efficiently addressing and resolving inquiries in a timely manner.
• Reduced average call handling time, ensuring prompt service to customers while maintaining quality interactions.
• Established trust with clients by accurately addressing their concerns and offering appropriate resolutions based on their needs.
• Developed rapport with customers through empathetic listening skills, creating positive experiences even during difficult conversations.
• Maintained detailed records of customer interactions, streamlining communication efforts between various departments.
• Streamlined call flow processes for more efficient response times and increased productivity.
• Participated in ongoing training and development, staying current on company policies, products, and procedures to deliver accurate information to customers.
• Improved first-call resolution rates with thorough issue analysis and effective problem-solving techniques.

• Collect payments on past due bills.
• Create a list of people who have not made payments.
• Locate customers using credit bureau information, background checks, loan documents, and other paperwork or databases.
• Call customers using telephone.
• Utilize computer systems to handle skip tracing.
• Inform clients of overdue accounts and amount currently owed.
• Attempt to collect payment.
• Review terms of sale or loan documents.
• Ensure all customer information is correct, including phone numbers and addresses.
• Listen to customer's story and determine if debt can be collected.
• Set up repayment plans and new terms of sale.
• Managed high call volumes while providing exceptional customer support and maintaining professional composure.
• Handled escalated calls professionally, effectively resolving complex issues and ensuring client satisfaction at all times.
• Mastered multiple software systems for seamless navigation during calls, improving efficiency and reducing hold times for customers.
• Enhanced customer satisfaction by efficiently addressing and resolving inquiries in a timely manner.
• Reduced average call handling time, ensuring prompt service to customers while maintaining quality interactions.
• Established trust with clients by accurately addressing their concerns and offering appropriate resolutions based on their needs.
• Developed rapport with customers through empathetic listening skills, creating positive experiences even during difficult conversations.
• Maintained detailed records of customer interactions, streamlining communication efforts between various departments.
• Streamlined call flow processes for more efficient response times and increased productivity.
• Participated in ongoing training and development, staying current on company policies, products, and procedures to deliver accurate information to customers.
• Improved first-call resolution rates with thorough issue analysis and effective problem-solving techniques.
• Delivered consistent top-notch performance under pressure during peak calling hours or challenging situations.
• Exceeded monthly performance metrics consistently, contributing to the success of the call center operations.
• Provided personalized assistance to clients, fostering strong relationships and promoting brand loyalty.
• Effectively communicated complex information in a digestible format for callers of varying levels of technical understanding.
• Collaborated with team members to share best practices and improve overall team performance in meeting targets.
• Mentored new hires as they navigated our systems and protocols, fostering teamwork within the call center.
• Identified upselling opportunities to increase revenue generation.
• Met customer call guidelines for service levels, handle time and productivity.
• Investigated and resolved customer inquiries and complaints quickly.