Summary
Overview
Work History
Education
Skills
References
Work Availability
Quote
Timeline
Hi, I’m

Khululiwe Dube

Richards Bay
Khululiwe Dube

Summary

Resourceful professional highly skilled in new employee orientation and training. Team-driven Human Resources Administrator offering dynamic personality and extensive background in recruiting, interviewing and hiring valuable employees.

Diplomatic Human Resources Administrator with 5 years of comprehensive experience managing and guiding employees. Polished in conducting background checks, organizing and scheduling interviews and administering employment benefits. Commended for creating positive organizational climate and improving employee morale and job satisfaction.

Overview

7
years of professional experience

Work History

Grindrod
Richards Bay

HR Clerk
07.2018 - 11.2021

Job overview

  • Terminals 5 Titanium Tide, Richards Bay 3901
  • Recruitment and Selection process
  • Ensure that HR personnel is involved with each interview conducted in the business
  • Placing adverts on Pnet websites
  • Shortlisting and long listing
  • Ensuring background and reference checks are completed
  • On Form
  • Booking of Medical Examinations
  • Ensure that new employees are loaded into the Payroll
  • Creating personal file for new employees
  • Conducting qualification verification for onboarding employees
  • Inducting new employee into the business
  • Staff Management and HR Services
  • Ensure all administrative processes i.e
  • , induction, workflow for recruitment are timeously submitted each month
  • Ensure that monthly report is submitted to Head Office in time
  • Capturing and submitting of leave forms
  • Ensure that each employee personal file is updated; personal information, contracts, leave forms, disciplinary records all in their files
  • Employee Relations
  • Ensuring that managers are following disciplinary processes and procedures at all times
  • Arrange disciplinary hearing
  • , ed into employees file
  • Payroll and Attendance
  • Capture leave and overtime application on ERS Biometric
  • Ensures that all leave and overtime for current month are paid
  • Check payroll descripances and ensure that are solved
  • Solve pay queries
  • Ensuresift allowance,change in medical aids are updated and communicated to payroll
  • Liase with payroll on all salaries related queries
  • Training and Development
  • Ensure that all training needs requirements are met:
  • Implement and manage training and development
  • Coordinate Generic Management training, liaise with service provider and SETA
  • Ensure compliance with training statutory bodies such as relevant SETAs
  • Ensure identified training is implemented for each departments
  • ,
  • Assisting in BBB-EE documentation and reporting
  • HR Benefits and Provident Funds
  • arding Medical Aid, P
  • Provided essential support to address individual HR needs of employees.
  • Safeguarded human resource information, maintaining employee confidence and protecting operations.
  • Conducted background checks and orientation, coordinating new employee onboarding process.
  • Maintained human resources records by processing applications and resumes.
  • Established and maintained trusted relationships around organization to optimize business and employee experience.
  • Assisted candidates with application processes by answering questions about application, performing background checks, providing I-9 forms and handling drug screening paperwork.
  • Developed and documented HR procedures to refine processes and drive compliance with policies.
  • Established and generated various reports to verify HR compliance.
  • Analyzed job descriptions and determined recruitment plan, timeline and advertising efforts to fill positions.
  • Worked cross-functionally to optimize efficiency and execute on HR business processes.
  • Partnered with senior HR team to communicate company standards and policies.
  • Assisted with recruitment initiatives by interviewing and talent sourcing.
  • Identified opportunities to improve HR programs and proposed solutions to increase efficiencies.
  • Worked with HR department to devise and update policies as needed for corporate accountability and workplace health.
  • Developed incentives to drive employee retention and improve work culture.
  • Liaised with management to distribute training and promotional opportunity resources to employees.
  • Researched and analyzed recruitment data to provide detailed statistical reports.
  • Participated in educational opportunities and read technical publications, updating job knowledge.
  • Delivered inquiry-related data and insights to improve overall employee experience.
  • Collaborated with HRBP to develop and execute human resources strategies, enabling business objectives.
  • Developed recruitment updates to review trends, competitive intelligence and talent demographics.
  • Spearheaded diversity, equity and inclusion efforts to meet company diversity goals.
  • Onboarded technology to make remote work scalable for company.
  • Consulted with internal clients to evaluate labor trends and competitor talent insights for pointed candidate selection.

Hulamin
Richards Bay

HR Administrator
12.2021 - Current

Job overview

  • Managed all human resource documentation, including new hire letters, employee contracts and corporate policies and procedures.
  • Regularly updated HR databases to reflect employee information, changes in benefits and other details.
  • Built and developed lasting relationships with employees, peers, upper management and outside vendors.
  • Handled employee conflicts efficiently while following all company procedures.
  • Supervised onboarding process for newly hired employees, including distribution of all paperwork.
  • Oversaw new employee onboarding procedures from initial training to skill development.
  • Completed reports and employment forms.
  • Leveraged internal HR databases to organize and maintain personnel records, enter employee data and update previous data.
  • Worked with HR department to devise and update policies as needed for corporate accountability and workplace health.
  • Liaised between employees and benefit providers, serving as resource to answer benefit-related questions.
  • Oversaw benefits enrollment process by answering questions and assisting employees with login details.
  • Advised leadership and personnel on driving HR policies, union negotiations and business strategy implementation.
  • Prepared or maintained employment records using human resources management system software.
  • Conducted exit interviews and completed employment termination paperwork.
  • Scheduled or conducted new employee orientations.
  • Answered employee questions regarding health benefits and medical aids options.
  • Hired employees and processed hiring-related paperwork.
  • Informed job applicants of duties and responsibilities, compensation and benefits.
  • Selected qualified job applicants or referred to managers to make hiring recommendations.
  • Interpreted and explained human resources policies, procedures or regulations.
  • Searched for qualified job candidates using computer databases, media advertisements or employee referrals.
  • Maintained and updated organizational charts, employee handbooks or performance evaluation forms.
  • Reviewed employment applications and job orders to match applicants with job requirements.
  • Sourced, qualified and conducted screening interviews with job candidates.
  • Interviewed job applicants to obtain information on work history, education or job skills.
  • Advised management on organizing, preparing or implementing recruiting or retention programs.
  • Maintained current knowledge of equal employment opportunity and affirmative action guidelines and laws.
  • Informed or trained management on interviewing, performance appraisals or documentation of performance issues.
  • Developed or implemented recruiting strategies to meet current or anticipated staffing needs.

Grindrod Terminals, Titanium Tide
Richards Bay

HR Trainee
07.2017 - 06.2018

Job overview

  • Created, organized and maintained employee personnel files to keep sensitive data secure.
  • Prepared and submitted final payment and benefits allocations for employees upon termination.
  • Conducted employment verification and background investigation to facilitate hiring process.
  • Scheduled appointments, meetings and conferences with employees to discuss and mitigate personnel issues.
  • Developed job postings, recruited candidates and scheduled interviews to fill vacant positions.
  • Guided new hires through orientation and onboarding and explained documentation requirements to facilitate HR process.
  • Assisted with employee termination process to drive consistency and reduce discrimination claims.
  • Worked with HR department to devise and update policies as needed for corporate accountability and workplace health.
  • Developed and maintained training materials and benefits packets for new hires.
  • Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.
  • Scheduled or conducted new employee orientations.
  • Hired employees and processed hiring-related paperwork.
  • Reviewed employment applications and job orders to match applicants with job requirements.
  • Sourced, qualified and conducted screening interviews with job candidates.
  • Conducted exit interviews and completed employment termination paperwork.
  • Interviewed job applicants to obtain information on work history, education or job skills.
  • Conferred with management to develop or implement personnel policies or procedures.
  • Analyzed employment-related data and prepared reports.
  • Developed or implemented recruiting strategies to meet current or anticipated staffing needs.
  • Administered employee benefit plans.
  • Informed or trained management on interviewing, performance appraisals or documentation of performance issues.
  • Addressed harassment allegations, work complaints or other employee concerns.
  • Maintained and updated organizational charts, employee handbooks or performance evaluation forms.
  • Informed job applicants of duties and responsibilities, compensation and benefits.
  • Advised management on organizing, preparing or implementing recruiting or retention programs.
  • Selected qualified job applicants or referred to managers to make hiring recommendations.
  • Maintained current knowledge of equal employment opportunity and affirmative action guidelines and laws.
  • Contacted job applicants to inform of application status.
  • Interpreted and explained human resources policies, procedures or regulations.
  • Prepared or maintained employment records using human resources management system software.
  • Searched for qualified job candidates using computer databases, media advertisements or employee referrals.

Mangosuthu University of Technology
Durban

Student Assistant
06.2016 - 06.2017

Job overview

  • Providing tutorials for students during test and exam times
  • Invigilating tests and examinations.
  • Assisted administrative personnel and professors in providing photocopies and filings.
  • Answered incoming phone calls to address questions or transfer to appropriate staff members.
  • Assisted with answering telephone calls, managing databases and drafting correspondence.
  • Followed school schedules and policies to promote safety and learning.
  • Promoted events and services via information tables and designated campus events.
  • Designed, prepared and distributed materials to promote student success programs.
  • Coordinated successful student organization events and activities.
  • Guided and encouraged students to develop positive attitudes toward learning.
  • Prepared reports, presentations and articles using Microsoft Word and PowerPoint.
  • Worked with management and instructors to establish core skills related to job and industry.
  • Distributed textbooks, workbooks, papers and pencils to students.
  • Prepared lesson materials, bulletin board displays, exhibits and demonstrations to assist teachers in classroom preparation.
  • Provided individualized and small group support to reinforce classroom topics and promote student learning.
  • Served as liaison between classroom teacher and students to obtain and return class work and homework.
  • Used lectures, discussions, or supervised role-playing methods to present subject matter to students under direction and guidance of teachers.
  • Communicated with parents and classroom teachers to drive student behavior and progress.
  • Liaised with faculty to integrate educational technologies into courses.
  • Assisted faculty members or staff with student conferences.
  • Tutored students in course material to improve comprehension.
  • Set up and assisted with audiovisual equipment operation.
  • Proctored examinations and monitored for cheating.
  • Graded exams, assignments and essays and recorded grades.
  • Explained class procedures, lab policies and important dates.
  • Notified instructors of errors or problems with assignments.
  • Contributed to development of syllabi, visual aids, answer keys, supplementary notes and class discussion topics.
  • Scheduled teaching observations to receive supervisor feedback about teaching performance.
  • Led discussion sections, tutorials and laboratory sections under teacher direction.

ERS Biometric System

ERS enforcer Administrator

Job overview

  • Ensures that all the devices are always online
  • Create ERS enforcer users for Line Managers, and Supervisors across the Terminals and Bay Stevedores
  • Illustrates or assist Supervisors or Team leaders on how they can schedule their shifts and how to attend the enforcer emails
  • Liaise with the ERS Support team to ensure that correct and timeous capturing is done by the machines
  • Add or register new employee on the clocking system and adding their clocking fingers on the system
  • Ensures that employees are allocated on their correct shifts and linked to their respective reporting lines so that enforcing process will be easier
  • Assist Supervisor who are still not used to the system on how to attend to enforcers or printing timecards, I even assist them telephonically
  • Ensures that all clocking queries are addressed with ERS Support team in time
  • General
  • Drafts employees letter of employment, contracts or job descriptions
  • Assist employees who are having issues with their ERS Biometric timesheets daily
  • Conducts walkabouts for site specific
  • Ensure that month end report is complete and all training evidence for the current month is in place.

HR Administrative

Job overview

  • Answering employee questions
  • Processing incoming mails and confirmation of employment
  • Creating and distributing documents
  • Providing customer service to organization employees
  • Serving as a point of contact with benefit vendors/administrators
  • Maintaining computer system by updating and entering data
  • Setting appointments and arranging meetings
  • Maintaining calendars of HR management team
  • Compiling reports and spreadsheets and preparing spreadsheets
  • HR assistants are involved in several areas of human resources, including:
  • Participating in recruitment efforts
  • Posting job ads and organizing resumes and job applications
  • Scheduling job interviews and assisting in interview process
  • Collecting employment and tax information
  • Preparing new employee files
  • Conducting benefit enrollment process
  • Administering new employment assessments
  • Serving as a point person for all new employee questions
  • Processing payroll, which includes leave capturing and sick time are tracked in the system
  • Experience

Education

Mangosuthu University Of Technology

Advanced Diploma from Human Resource Management
12.2016

University Overview

Mangosuthu University Of Technology

Diploma from Human Resource Management
12.2015

University Overview

Dean’s Commendation Award for outstanding Academic Performance in November 2013 Dean’s Commendation Award for outstanding Academic Performance in November 2014 Dean’s Commendation Award for outstanding Academic Performance in November 2015 Education

Isandlwana High School

12.2012

University Overview

Skills

  • Interpersonal skills
  • Ability to motivate people
  • Good listener
  • Effective in communication
  • Planning and organizing
  • Time keeping
  • Analysing and solving problems
  • Data Compilation
  • Spreadsheet Development
  • Scheduling and Calendar Management
  • Proficient in
  • Microsoft Word, Excel, Outlook and PowerPoint
  • Verbal and Written Communication
  • Appointment Scheduling
  • Clerical Support
  • Spreadsheet Tracking
  • Calendar Coordination
  • Telephone etiquette
  • ERS Biometric system
  • End-user computing
  • Sage People system
  • Project Management
  • Word Processing
  • Information Security
  • Database Administration
  • Documentation and Recordkeeping
  • Mail Routing
  • Schedule Management
  • Payroll administration
  • Benefits and compensation
  • Training development
  • File and records management
  • Recruitment
  • Wages and salary

References

References

References Grindrod Terminals Mr. S.N Makhunga (HR Manager) – 065 9016363 Mr B.S Mdlalose HR Assistant. -076 0105588 Miss F.N Mthethwa (HR Manager) – 066 5001142 Mangosuthu University of Technology Miss A. Pelser (Lecturer) - 031 9077634.

Availability
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Quote

People's are heart of every organisation or company they must be valued at all times.

Timeline

HR Administrator
Hulamin
12.2021 - Current
HR Clerk
Grindrod
07.2018 - 11.2021
HR Trainee
Grindrod Terminals, Titanium Tide
07.2017 - 06.2018
Student Assistant
Mangosuthu University of Technology
06.2016 - 06.2017
ERS enforcer Administrator
ERS Biometric System
HR Administrative
Mangosuthu University Of Technology
Advanced Diploma from Human Resource Management
Mangosuthu University Of Technology
Diploma from Human Resource Management
Isandlwana High School

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Khululiwe Dube