KHULISO MUNONDE

• Reports: Generate reports on shipment activities, providing valuable insights into the efficiency of operations to the planning, sales and warehouse teams.
• Import And Export Laws: Checking and aligning all shipments to domestic and foreign import and export laws requirements, therefore reducing legal risks to the company.
• Coordinate Shipments to Different Warehouses Across South Africa: Oversee the import and export processes, ensuring timely and efficient transportation of goods across international borders.
• Documentation Management: Prepare and maintain all necessary shipping and export documentation, including customs declarations, bills of lading, clearing and shipping instructions and insurance certificates. Maintained a high level of accuracy in data entry tasks, reducing discrepancies in inventory records.
• Compliance Assurance: Ensure compliance with international trade regulations and customs requirements, staying updated on relevant laws and tariffs.
• Local Coordination: Work closely with clearing and freight agents, warehouse managers and coordinators to facilitate smooth operations .
• Communication: Liaise with suppliers, customers, and internal teams to streamline logistics operations and provide support on import/export processes.
• Market Research: Analyze market trends and assess potential risks and opportunities in global supply and demand.
• Tracking Market Trends For Glass and Engineering Spares: Tracked global market trends for potential business development opportunities.
• Material Landed Costs: assist the sales team with material prices by completing and submitting landed cost price of items received
• Price And Sales Terms Negotiations: Assisted in negotiating contracts for securing better deals from vendors or service providers.
• Payments: Facilitated payments according to agreed to payment terms, mitigating any financial risks associated with transactions.
• Departmental And Branch Coordination On Sourcing Strategy: Liaise with other departments such as PGBG, ARG, Planning and Sales on assessing and reviewing sourcing strategies and supply chain logistics to maintain smooth Imports operations.
• Claims: Generate and administer claims for all damaged Cargo received. Notify relevant parties, including insurers and suppliers of all damages. Coordinate with warehouses on assessing the damaged cargo, write offs and reporting.
• NCR Process: Log, manage and monitor the NCR process

• Negotiation: Negotiated favorable terms with vendors, securing cost-effective deals for the company.
• Supplier Management: Initiate, manage and administer SLAs and contracts and negotiate long term (if possible, include whole group) deals to build effective partnerships with strategic suppliers to drive savings. Use Supplier Evaluation tool to monitor and advise suppliers on their performance to get the best out of the relationship.
• P2P Process: Oversee and manage material supplies, from RFQ to payment and address queries to close the loop.
• BBBEE: Identify, on-board and manage BBBEE suppliers to supply the Group BBBEE strategy improve and maintain company ‘s scorecard.
• Procurement: Procure all plants requirements – by selecting best suppliers in terms of price, quality, service, lead times and trading terms and conditions.
• Reporting: submit weekly and monthly reports on savings, spend, BBBEE , Workman's compensation adherence, as well as supplier evaluations.
• Alignment with Engineering: Assist engineers and stores manager with analyzing the requirements against supplier stock availability, production and shipping lead-times, item specification and supplier payment terms.
• Communication: Advise business units on which suppliers, lead-times and alternate suppliers to use in order to reduce costs and supply bottlenecks. Update and communicate with end users on any changes to their items or delivery dates using the open order expediting report.
• Manage repair reports: follow up and manage service and maintenance POs using suppliers open orders reports and stores repair reports. Assist with manage consignment items, by monitoring open orders, payments.
• Credit Application: assist with filling in and managing credit applications for new suppliers and old suppliers changing payment terms.
• NCR Process: Log, manage and monitor the NCR process

Negotiations: Source and negotiate prices for materials listed on BOM or drawings, from suppliers to ensure that the company receives the best price without compromising quality, on time delivery and according to prescribed standards, all under guidance of Technical Specialists.

P2P Process: place AX orders with suppliers, expedite orders, oversee items quality inspections and GRVs, then submit payment certificates for order payment. follow up with payment variances and ensure process is completed.

Alignment with Quality Team and Customer for Product 3rd Party Inspections: verify the reports and then organize GRV and delivery to customers.

BBBEE: Drive BBBEE Supplier spend and BBBEE administration to meet Group requirements.

Reporting and End Project Manager and Engineer Alignment: Provide feedback to project manager/engineer on the status of orders to ensure that they are advised beforehand when orders are not going to be delivered as expected, on time, according to set standards.

Procurement reporting: Update and maintain all procurement related or relevant AX data to set standards. updates Spend reports and monthly savings.

Supplier Returns: Arrange for returns to suppliers and credits where required.

Drawings and Specifications: Meet with representatives from Supplier companies to issue Drawings, Spec sheets and Work Instructions on Projects.

Coordinate Spares Imports and Exports: Coordinate imports from UK, USA AND ASIA and exports to ZAMBIA, ZIMBABWE, UK and BOTSWANA through an appointed external clearing and forwarding freight agent.

Tender Coordination: Prepare and develop tender documents with site managers for services and mechanical commodities for all Mpumalanga power stations. Adjudicate tenders and award as per specification.

Contracts: Negotiate terms, control and monitor supply contracts and ensure all terms are adhered to.

Preventative Maintenance Schedules: Maintain Preventative Maintenance (PM) schedules in accordance to the SLA for all equipment and services.

NCR Process: Log, Manage and Monitor the NCR process

Negotiations: Source and negotiate prices for materials listed on BOM or drawings, from suppliers to ensure that the company receives the best price without compromising quality, on time delivery and according to prescribed standards, all under guidance of Technical Specialists.

Communications: Maintained a strong communication line to management, suppliers, end users and other stakeholders to update on all activities.

P2P Process: place SAP orders with suppliers, expedite orders, oversee items quality inspections and GRVs, then submit payment certificates for order payment. Follow up with payment variances and ensure process is completed. Manage purchase contracts for the project and operation.

Contracts: Develop, manage and administer supplier agreements within the scope of work, while considering best solutions in terms of TCO. Prepare and log in SAP Outline Agreements, Contracts, Scheduling Agreements as per finalized contracts agreements. Administer terms and conditions with suppliers.

Documentation: Prepare sub-contractor documentation, including tender and contracts documentation. Prepare pick lists for items required in the Durban production line, and coordinate picks ups by the logistics provider.

Alignment with End user, Engineers and Stores Manager: Liaise with all stakeholders on contracts deliverables, supply availability and adjust milestones as and when needed. Ensure timely delivery of products, maintaining customer satisfaction levels high.

Savings: To reduce expenses, negotiated bulk purchase deals with suppliers. For cost-efficiency, sourced products from various international suppliers.

Alignment with Quality Department: monitor spares quality reports to advise production planning team and suppliers on rejected and accepted items. Conduct SEAP and FAI together with Quality department. Ensure implementation of supplier improvement activities on failed inspections.

Risk Assessment: Assessing risks in the supply chain and align with Procurement Project Manager and Production Manager to anticipate shortages and find ways around bottle necks.

Supplier Relationship Management: Use Supplier evaluation and monitoring to develop supplier ‘best in class’s performance and maintain fluent relationship with suppliers.

Material Master Updates: update pricing and quantities on Data master as per approved price adjustments and change requests.

Trade Shows: Visited trade shows, showrooms and product design events to find local suppliers.

Claims: Generate and administer claims for all damaged Cargo received. Notify relevant parties, including insurers and suppliers of all damages. Coordinate with warehouses on assessing the damaged cargo, write offs and reporting.

NCR Process: Log, manage and monitor the NCR process

P2P Process: Use BAAN day to day to order spares, tools, chemicals, gas, diesel and raw materials as per maintenance requests, production planning requirement and per critical spares list.

Planning: Plan raw material delivery scheduling on a Monthly base and adjust as per requirements. Keep a report of daily raw material deliveries- steel, sand and core dressing chemicals

Maintenance Planning: Update procurement activities on the MRO (Maintenance, Repair and Operation) report.

Stock Take: Assist with monthly stock takes - Capture and report on results.

Communication: Maintain communication with end users on suppliers, lead-times and alternate suppliers to use in order to reduce costs and supply bottlenecks. Update and communicate with end users on any changes to their items or delivery dates using the open order expediting report.

Negotiation: Negotiating price, delivery dates and payment terms with suppliers.

Reporting: Maintain reports on savings, repairs, equipment hires, supplier evaluation and procurement monthly spend.

Supplier Evaluation: Manage supplier evaluation list and evaluate supplier performance then reporting on supplier performance monthly.

BBBEE AND ISO Certificates: Monitor and administer BBBEE certificates expiry dates and ratings, reciving and loging ISO certificates were received.

Contracts Administration: Performing contracts administration and monitoring customers, suppliers and company contractual compliance through to contract closeout. Assist with the assembly and compilation of contracts (NEC, FIDIC, Employer Bespoke)

Document Management: Preparing and updating contract files with signed off change requests, payment certificates. Update expired certificates on each file. Keeping contract list updates weekly. Prepare commercial information for contract and purchase approval documents. Insert data and maintain contracts module as per clients document control system.

Tender administration: Assist project manager with the preparation of tender documentation and adjudication of tenders.

Communication: Reviewing contract related correspondence, distributing and requesting action as appropriate. Providing contract interpretation advice to Contracts Manager, Contracts Director, Project Manager and other management personnel as required in the area of assigned responsibility. Ensuring appropriate reviews and approval processes are accomplished, recommending contract or other action approvals. Liaise with project manager and contract managers on keeping all contract relevant data bases up to date.

Payment Documentation Preparation: Matching invoices , Purchase Orders and Delivery Notes to the contract milestone and submitting to finance department for payment. Preparing, calculation and capturing of retentions and advance payments on each contract. Check invoices for correctness in terms of the relevant contracts and vat legislation. Maintain invoice tracking register. Advice suppliers about payment terms and any assist to resolve invoicing queries. Preparing reconciliations (statements) reports on regular basis so as to confirm outstanding balance on each account. Verifying invoices against contracts milestones deliverables. Preparing Cash Flows projection and ensuring non repetitive payment on invoices. Ensuring offshore invoices are matched to relevant documents. Following up with offshore payments until they are paid and sending proof of payment to relevant supplier. Preparing reports – for general invoice data and for cashflow forecasts.

Logistics Support: Provide administrative support to the logistics Co- Ordinator for freight and insurance.