Khulekani Basil Msomi

Programme and Contracts Management

• Managed implementation of Capital Infrastructure Programmes for Civil, Building and Electrical infrastructure within Ray Nkonyeni Municipality from Infrastructure grants such as NDPG, IUDG, INEP and other grants funded through KZN Cogta
• Prepared infrastructure plans according to infrastructure grants conditions pertaining to Civil, Building and Electrical infrastructure within Ray Nkonyeni Municipality
• Prepared 3-year infrastructure budget for each infrastructure grant as per the Division of Revenue Bill allocations
• Prepared procurement plan for each financial year for projects ready to go to tender
• Conducted project progress meetings with all consultants and project managers with an aim of dealing with any form of challenges in the implementation of infrastructure programmes
• Prepared monthly and quarterly expenditure reports for submission to grant funding departments as well municipal council through portfolio committee
• Prepared tender specifications and tender documentation for appointment of Engineering Consultants through Panel of Consultants
• Reviewed tender specifications and tender documentation for capital projects
• Reviewed tender documentation and evaluation reports relating capital projects implementation for consideration by Bid Committees
• Prepared annual electrification plan for all electricity connections to be implemented
• Liaised with Eskom and Dept of Energy in the approval of electrification projects to be implemented
• Prepared MIG project business plans through MIS for presentation to COGTA MBPAC for approval
• Prepared presentation to COGTA for project approvals
• Occasionally conducted site visits, attend project progress meetings and site meetings
• Accomplished multiple tasks within established timeframes.

Financial Management

• Prepared Procurement plan for project to be implemented in a financial year
• Prepared annual project budget submissions for inclusion on the capital budget for project implementation including section operational budget
• Prepared monthly cash-flow projections for projects under implementation
• Facilitated the submission of claims to COGTA on the 5th of every month
• Reported project expenditure incurred on MIG MIS
• Submitted monthly and quarterly financial and non-financial reports to COGTA
• Managed schedule of capital commitments for audit readiness

Human Resource Management

• Managed and motivated employees to ensure effective delivery of capital projects as per the industry standards
• Ensured labour relations principles are adhered to in terms of leave, performance and skills development
• Attended to shortlisting and interviews for posts to be filled
• Ensured Project and Contract Management principles are adhered to on each and every project

Stakeholder Management

• Managed the process of forming project steering committees for various infrastructure projects being implemented.
• Appraised Departmental Portfolio Committee through monthly reports and scheduled meetings
• Appraised Council through Meetings as and when required
• Appraised sector departments through occasional meetings and progress reporting including National Treasury and COGTA
• Attended to adhoc committee meetings relating to fleet management, audit preparation, Grants expenditure, MSCOA task team, Long Term Financing and Office accommodation task team meetings

Project and Contracts Management

• Managed road and stormwater rehabilitation programme for Hibiscus Coast Municipality both in Urban and Rural Areas
• Prepared MIG Business Plans for all Council approved projects especially bridges, roads, and stormwater projects
• Prepared specifications and tender documentation as prescribed by CIDB Standards of Uniformity also in conjunction with the General Conditions of Contracts (GCC) as well as Joint Building Conditions of Contract (JBCC) where applicable
• Attended Bid Specification Committee meetings for the approval of project specification and tender documentation
• Conducted tender clarification meetings for all tenders advertised and attend to tender opening sessions in conjunction with Supply Chain Management Unit
• Prepared Technical Evaluation reports for consideration by the Bid Evaluation Committee during the tender evaluation process
• Conducted site handover meetings and progress meeting for projects under construction
• Verified work-done and prepare payment certificates for both contractor and consultant for approval by our Technical Services Department HOD before payment is processed including final accounts for retentions release and project close-out
• Served on the Bid Evaluation Committee as a member as appointed by the accounting officer in terms of Municipal Finance Management Act

Operations Management

• Developed and managed roads and stormwater infrastructure maintenance plans for Hibiscus Coast Municipality
• Ensured maintenance teams are resourced in respect to material availability, plant availability and adequate human capacity to ensure municipal roads are maintained

Financial Management

• Prepared budget submissions for Operational requirements and capital projects for approval of annual budget by Council
• Prepare procurement plan for all capital projects as well as other capital items for approval as part of the annual budget

• Managed the day to day running of the District Office including Staff and other resources allocated to the district office
• Developed and updated infrastructure planning and implementation plans (IPIPs) for all approved projects within the District
• Coordinated all the repairs and renovations for client departments such as Department of Education, , Agriculture and Social Development
• Approved budget estimates for renovation projects to be implemented by the district
• Coordinated stakeholder management meetings to update and appraise client departments representatives regarding repairs and renovations
• Prepared progress reports for tabling and presentation during monthly regional management and district management meetings
• Participated in all regional programmes as and when required by senior management

• Contributed to the preparation of Annual Performance Plans for the EPWP Directorate in line with the strategic objectives of the KZN Department of Public Works
• Contributed to the development of Infrastructure Sector Plans for the implementation of EPWP Programmes within the Department
• Coordinated all reporting mechanisms linked to WIMS and MIS and populated exception reports as well mainframe reports regarding job creation for internal and external reporting
• Coordinated and prepared monthly and quarterly APP and EPWP highlight reports detailing progress versus targets on initiatives as per APP for jobs created for Women, Youth and Disabled including contracts awarded
• Researched and developed concept documents pertaining to job creation initiatives within the Department
• Conducted analysis as part of monitoring and evaluation regarding the progress on capturing of data on WIMS and provide necessary support to regions that are facing challenges
• Monitored and supervised activities of staff with regards to Management, by planning, organizing, delegating and controlling the activities of the component
• Ensured effective use of resources within the component both financial management, Human Resources Management, and asset management
• Provided support in the implementation of National Youth Service Programme (NYS) throughout the Province from recruitment, class training and in-service training
• Ensured stakeholder management by attending meetings and do PowerPoint presentations to various forum meetings namely: - Operations Forum and EPWP Forum and act on the resolutions taken during those meetings
• Ensured Projects are implemented in line with the EPWP Guidelines and Specifications and also in line with EPWP Phase 2 from the design stage to implementation
• Collated and consolidated management report, performance agreement and performance assessment of staff members within Directorate and contribute to policy development, service delivery improvement plans and general standard operating documents.

• Project Coordinator for the construction of Main Road 100 (P100) at Indwedwe to the value of R77 000 000, 00 and my direct involvement was ensuring that payments are done on time, attend and chair Project Steering Committee Meetings and act on the resolutions taken, conduct site meetings and site inspections for smaller grades contracts, and prepare project expenditure reports
• Site supervisor for Flood Damaged Projects in the South Coast area to the value of R14 000 000,00 and my direct involvement was the preparation of the scope of work, day to day management and control of activities on my sites, preparation of payment certificates and liaising with Soilko Laboratories regarding the sampling of gravel wearing course and density tests
• Prepared the Annual Operational Budget for the implementation of Zibambele Road Maintenance Programme to region of R210 000 000,00 with an annual increment of 10%
• Assisted in the preparation of Annual Performance Plans for the Development Directorate including Operational Plans
• Prepared quarterly reports for Monitoring and Evaluation as well as EPWP reporting templates
• Coordinated statistics and maintain datasets for Zibambele contractors throughout the province including Zibambele Savings Club’s data
• Compiled and provided budget reports on a monthly basis with regards to the expenditure on the appointment and selection of new Zibambele contractors in each Region
• Performed supervisory function to administrative personnel in ensuring that recalls and contractor information is properly maintained
• Working closely with other Government Departments such as Labour and Education in the implementation of various training programmes aimed at capacitating Zibambele Contractors
• Prepared and conducted PowerPoint Presentations to other Directorates and Municipalities about the Zibambele Programme Implementation Framework
• Contributed to policy development within the Chief Directorate: Strategic Planning.

• Contributed to the development of Medium Term Expenditure Framework for Local Road Improvement and Construction of Minor Structures
• Worked with Emzansi Consulting Engineers in the implementation of Vukuzakhe Emerging Contractor Programme within the Durban Metro Cost Centre, this included the preparation of project plans (cost, resources schedules, and Bar charts) using the Microsoft Project
• Prepared specifications and estimates for tender documents for projects (Roads and Minor structures) identified for construction
• Conducted site inspections and ensure that contractors understand the conditions of tender and that they meet the set requirements i.e Valid tax clearance certificate and relevant CIDB grading
• Prepared adjudication reports for consideration by Bid Adjudication and Award Committees for approval and award
• Conducted site handover meetings
• Monitored progress by the use of site meetings and occasional visits to sites
• Ensured testing of concrete for required mix (Mpa) is conducted for each structural project like Causeways and also the classification of soil materials for road grade gravel wearing course
• Prepared payment certificates on part payment basis from establishment to final payment
• Prepared expenditure vs Production vs Time reports and forwarded them to the Cost Centre Manager and the Rural Road Transport Forum on monthly basis
• Prepared project close-out report highlighting the project before and after construction.

Periodic and Routine Maintenance Unit)

Responsibilities :-

• Responsible for the betterment and regravelling of various gravel roads within the Durban Metro area
• Prepared programme of work for all maintenance activities within Inanda maintenance zone, and managed day to day running of the Depot which included verges maintenance, kerbing and channeling, drainage maintenance, patch gravelling, and general pot hole patching on various roads in Inanda
• Prepared programme of work for the Periodic Maintenance Team which involved the list of activities for each item of plant and labour, and also prepare daily work and plant returns
• Maintained schedule for the items of plant i.e list of plant items, average fuel consumption, service schedules and hours worked each week
• Prepared specifications and ordering of materials for drainage and protection works such as cement, blocks, kerbing blocks, sand, stone, mesh wire, and gabion mattress etc, and maintain the inventory of those materials
• Recommended requisitions for the ordering of stores items by the foremen and also recommend leave for the Control Industrial Technician to approve
• Supervised foremen in-charge of drainage and maintenance teams
• Administered Performance Management and Development System and handling of human resource matters
• Prepared weekly reports and report to the Control Technician and also report to the Rural Road Transport Forum (RRTF) on a monthly basis., financial year
• Assisted in the compilation of construction priority lists in conjunction with the RRTF’s and worked closely with Lead Consultants in the implementation of priority projects
• Prepared Annual Selection Targets for Zibambele Road Maintenance Programme
• Coordinated Zibambele selection meetings with the aid from the Social Consultant: CORD Consulting
• Supervised Assistant Zibambele Officers responsible for supervision of Zibambele contractors
• Prepared monthly reports for the Control Technician and the Rural Road Transport Forum (RRTF) on a monthly basis.

Community Access Roads Unit

Responsibilities:-

• Supervised road construction using Labour Intensive Construction (LIC) methods
• Conducted setting out for LIC projects
• Trained local communities on the LIC construction methods and on-site building blocks and 1 meter sections of concrete storm-water pipes
• Conducted team balancing exercises to establish the number of laborers required to complete the project on time
• Prepared project cost schedules
• Involved in ordering working tools i.e Picks, shovels, wheelbarrows and hand stampers for compaction purposes
• Prepared time sheets for laborers on site to effect salaries
• Reported to the Chief Technician in charge.