KHOLOFELO KGANYAGO

• Co-ordinate import and delivery of components to different sites effectively, accurately and within project timelines

• Manage trucks, check maintenance records and check the container turn around time

• Manage and oversee site schedules to optimize project time management and meeting the contractual deadlines and milestones

• Monitor Inventory levels and ensure the availability of materials required for the project

• Conduct regular site visits to assess progress and address any logistical issues

• Implement and enforce health and safety for material handling for site and port operations

• Align with installation on prioritizing certain components over the others dictated to by installation progress and rate

• Align with installation and crane company on the next deliveries to identify risks etc

• Liaise with transport vendors, procurement, Project Manager, Engineering, Sales, Construction team, contracts, Planning, Finance and legal to ensure seamless communication and coordination

• Drive continuous improvement initiatives with carriers, Transport vendors and other stakeholders

• Attending and contributing to project meetings, including chairing relevant coordination meetings

• Provide reports, notes, updates etc as required to inform different project stakeholders on progress and ensure consistent project planning

• Perform and check for weather patterns and cost analysis using existing tools

Port operations functions

• Oversee quayside and landside operations and ensure that no interruption occurs during loading and discharging to and from the vessel, as well as cargo entry/dispatch from the various terminal sites

• Provide support to the quayside controller, and company appointed service providers (transporter, tally and stevedore personnel) to make sure that each party is organized, that each person knows what to do and when to do it to achieve the highest possible crane productivity

• Reports problems and issues to Terminal Operations Manager, when necessary, especially regarding issues with great complexity that can adversely impact the operations

• Coordinate with company appointed logistics coordinators for controlling and directing their resources for best possible efficiencies

Contracts Management

• Identify, manage and mitigate risk across the processes by adhering, checking and maintaining the contract

• Track key deliverables, milestones and deadlines

• Ensure proper documentation and archiving of all contracts for audit and legal purposes

• Ensure the transport budget remain within project boundaries

Risk Management

• Check and flag for any potential risks that might hinder the start, execution and finishing of the project by means of identifying economic circumstances, social and Geo-political factors

• Reminding and ensuring that all parties adhere to contract terms to avoid financial losses and legal repercussions

• Have contingency for ad-hoc costs that may arise

Compliance

• Monitor internal controls to ensure compliance with company policies and regulatory requirements, enhancing operational integrity and reducing risk of discrepancies.

• Partner with procurement to help select service providers by means of due diligence and address performance issues

• Manage continuous improvement on systems and work processes

• Participate in relevant industry bodies working on joint compliance programmes or coded of conduct to keep abreast with current compliance practices

• Ensuring that vendors adhere to the current legislation of different countries and not deviate Financials

• Budgeting

• Cost control

• Revenue recognition

• Manage risks in contingencies and release when project is completed

• Profit and performance from transport carriers, LSP and other vendors

Transport and Shipping

• Responsible for import, export, cross trade and bonded cargo

• Load plan with the transporter

• Provide vendors with accurate documents, Pro-forma, Commercial invoice, Packing list, Coc etc

• Liaising with the warehouse for picking, despatch and receiving of import orders

• Send pre-alerts and follow up on POD

• Send documents for customs clearing and checking that clearance is done within stipulated time frame

• Make sure that trucks & trailers are compliant in terms of the COF, Discs, permits and licenses

• Make sure transporters distribute weight accordingly

• Liaising with different departments and authorities (Department of Transport, Transnet, Department of economic development etc) for support and areas of improvement

• Ensure the transport is executed properly and components are delivered on time

• Source for good performing and well priced LSP and transporters

• Conduct regular meetings with LSP to identify and close poor service level gaps

• Arrange in-country inspections such as BV, Intertek, SGS etc

• Conduct route survey to analyse and determine the transportability of break-bulk cargo

• Implemented quality control measures for ensuring the safety of delivered goods.
• Managed complex logistics for prompt delivery of goods and services.
• Demonstrated problem-solving abilities when dealing with unexpected circumstances such as vehicle breakdowns or traffic disruptions ensuring minimal impact on scheduled deliveries.
• Improved on-time deliveries by streamlining internal processes and workflows.
• Established strong relationships with clients through excellent customer service.
• Conducted regular team meetings to improve communication and coordination amongst staff members.
• Ensured compliance with all relevant regulations in transportation and logistics operations.
• Mitigated risks related to delays or damage during transit by establishing robust preventative measures.
• Attended industry seminars regularly, staying abreast of the latest trends in logistics management.
• Prioritised safety by enforcing strict adherence to traffic rules among drivers reducing accident occurrences significantly.
• Showcased exceptional leadership skills when guiding teams during high-pressure situations leading to successful outcomes.
• Fostered a positive work environment leading to increased employee morale and productivity.
• Identified and managed risks to limit time and budget impacts.
• Set schedules of work and monitored progress to achieve timely programme delivery.
• Managed stakeholder expectations to limit concerns and queries during project delivery.
• Verified project adherence to regulatory and legal frameworks for compliant delivery.
• Determined team priorities and implemeted KPIs to achieve project goals.
• Evaluated team performance and highlighted opportunities to improve productivity and efficiency.
• Advised operational teams on content and product roadmaps to meet project aims.
• Compromised on project objectives where outcomes could be improved with calculated risk.
• Assessed backlogs and set key priorities to mitigate project delays.
• Coordinated planning, research and strategy for cross-functional project teams.
• Assessed staff and team performance and regularly actioned insights to fuel improvement.
• Spearheaded contract negotiation to obtain favourable terms for quality, cost and delivery requirements.
• Planned logistics across international boundaries to reliably meet delivery requirements.
• Introduced operational and administrative procedures to uphold integrity of current processes.
• Liaised with customers and other departments to plan timely transportation of goods.
• Established operational and administrative procedures and enforced controls.
• Tracked storage levels and controlled stock to meet supplier requirements and fulfill contract terms.

• To plan deliveries of goods in accordance with the contract by also agreeing with Project Manager and Expediter to support the procurement for technical specification for logistic topics

• Prepare live, weekly monthly & ad-hoc reports of the department

• Conduct route survey from Port to site to ensure secure and safe transportation of components

• Risk mitigation and resolution of the key obstacles identified during route survey

• Oversee permit application through different authorities i.e DOT,Sanral etc

• Compilation of accurate reports, lesson learned & review Supplier’s performance as stated on the contract

• Providing export expertise to stakeholders

• In charge of courier services and messenger service

• To monitor the time manufacturing and shipment in according with the plan of construction

• To manage custom agency for import and export goods and implications of using incorrect Tariff code

• Deployed as interim Site Materials Supervisor for 6 months to assist with receiving of materials on site

• Conduct export/Import awareness sessions amongst colleagues and other stakeholders

• Provide update and support to Project management team regarding location of materials

• Prepare and send weekly inventory reports

• Check stock levels on site/plant with the contractor and oversee replenishment process is performed

• To manage invoice process for custom and local tax

• Engage with customs regarding tax rebates and choose HS code or tariff that will be appropriate for the specified material/commodity or component

• To analyse and evaluate the risk involved

• Preparation of Tender document for investment committee

• Advise on new export/Import laws that might impact the company

• Travelling & Attending kick off meetings at site (In South Africa, Abroad or Sub-Sahara Africa) with different stakeholders

• Drafting/Preparing/Negotiating the Standard operating procedure with forwarding, clearing agent and

3rd party logistics providers to perform and agree to the specified terms

• Interface & close liaison with different departments (Project Management,Engineering, Contracts management, Construction, Finance & Cost control) in order to provide update about shipments

• Liaise with various authority bodies in South and other countries about import/export regulations

• To propose cost saving in logistic/shipment in the country

• Distribute and Disseminate the Operating procedure &Annexes to all stakeholders to understand the logistics department manner of working and the role it plays in the chain

• To engage/advise diverse international and national stakeholders pertaining to any trade info/milestone that might be happening

• Checking movement of stock and creating sales order to reflect the inventory on SAP

• Adhere to payment milestones as stipulated on the contracts, perform the sales order and invoice on SAP for payment

• Prepare and reconcile invoices to be as per contract milestone

• Constant site visits (Zambia/PE/CPT/Ethiopia/Kenya) to construction site to check if their activities are aligned with logistics plan

• Active participation in meetings with Contract’s management/Construction/Finance regarding the workflow and better ways to manage contracts milestones

• Advising on suitable and feasible incoterm to use

• Checking the international trading trends pertaining to exports/Imports and cross trades

• Check the Agents invoices according to the agreed rates/ROE and process them for payment

• Psychometric assessments to distinguish personality and strengths.

• Time Management Skills

• Strategic Management

• Personal Mastery

• Stress Management

• Diversity and inclusion

• Delegation Skills

• Business coaching

• Personal and Business Finance

• Marketing of a business

• Sales

• Business Writing

• Preparation of a Business plan

• Legal Perspective and Process in a business

• Presentation skills

• Coordinated export shipments, create and adapt logistics plan by formulating a plan of action, taking into consideration the time frame and results expected per project.

• Liaise with Procurement on the dates and expediting of the orders.

• Prepare live, weekly, monthly, quarterly & ad hoc reports.

• Manage vendors freight invoices and maintain an audit trail with regards to documents

• Preparing the Pfi for Form M on Nigerian shipments

• Organizing inspections in order to retrieve Soncap Certificate

• Effective liaison with service providers as well as local and international customers and banking institution with regards to L/C shipments and payments thereof.

• Thoroughly check letter of credit for conformation and execute as prescribed.

• Ensure that consistent communication is relayed to all stakeholders (Tender dept, Procurement, sales, Warehouse, Production, Finance &Engineering)

• Coordinating imports/exports and cross trades shipments from all over the world • Tracking of Airfreight, cross trades and sea freight shipments into Nigeria

• Deliver timeously as agreed.

• Involved in morning meetings with production, procurement & engineering regarding orders. • Handle both imports and exports by Air, Road and Sea shipments

• Record keeping by filing on the system and manually.

• Constant and consistent communication with Nigerian authorities regarding clearing of materials

• Visiting different vendors pertaining to service agreement levels and on status update

• Preparing and reconciling the actual invoices with initial estimate before submitting for payment • Supply Finance with normal and Vat invoices and keep them update with regards to movement of cargo

• Prepare Requisition/PO on Sap and check stock movement on Sap.

• Liaise with Freight Forwarders, Agents and Transport companies about the shipments and brief them on the required expectations.

• Manage delivery of materials, stock etc

• Billing and settling of freight forwarders invoices and freight bill claims

• Work closely with warehouse to ensure timeous dispatch of materials.

• Manage and provide effective office administration services, including record keeping and adhering to record retention policy

• Draft, amend Sop’s to suit company, needs of the team and thereafter execute agreed Sops.

• Adhere to the KPI’s and practice the Sop in place.

• Expedite orders and liaise with In-country and procurement with regards to delivery dates

• Coordinate Airfreight, Sea freight and Road freight shipments

• Assist with cross functional tasks within Supply chain i.e., stock take, administrative tasks etc.

• Ensure that all activities are performed within allocated budget.

• Reconciling reconciliations against the quotes and actual invoices received

• Schedule trucks according to time plan to avoid long standing time.

• Adhering to health and safety standards

• Liaising with production and purchasing with regards to KPI’s committed to different customers

• Working irregular hours to ensure everything is as per customer requirement.

• Compile reports for management and Mother Company in USA

• Updating shipping schedules on weekly basis until the projects is completed.

• Working to improve, identify employee potential and adhering to the main agreement when dealing with different issues.

• Customs formalities export authorization prior to shipments departure

• Negotiate with shipping lines about out of Gauge cargo and normal cargo rates.

• Ensure that any goods temporarily exported/imported have the procedure followed.

• Arranging and booking the hazardous cargo with the Haz packers and shipping lines

• Liaising with national and international clients with regards to the Orders.

• Ensuring country export requirements are adhered to before processing the shipment.

• Ensure that any statutory inspections are carried out/ Crf’s obtained.

• Arranging cross-trades shipments and process the invoices

• Arranging transport of cargo with required carriers, vendors, trucking companies, packing facilities or other applicable parties.

• Ensuring that clients or other required parties are kept fully informed of transport arrangements and status on regular basis.

• Ensures invoicing of rendered services is completed accurately with the rate of exchange and in a time frame consistent with company policy.

• Liaise with warehouse, clients, agents, transporters, shipping lines, etc.

• Sending Pre-Alerts, splitting and sending the original export documentation to the clients, clearing agents and exporters.

• Communicates as required with applicable parties to ensure service requirements are achieved.

Working closely with transporters and warehouse with regards to weight distribution of a container and

• Registering Files

• Adhere to & being governed by Batho Pele principles.

• Conduct Vehicle Inspections and verifications.

• Assisting in administration of vehicle fleet registers

• Processing new permits

• Perform according to Transport Policy

• Verifying if vehicles are roadworthy

• Conducting road shows an educating people how does the taxi recap works

• Liaising with operators/Taxi owners about their permits