Khensani Golele
Johannesburg
Summary
Efficient Administrative Services Manager with experience in overseeing office operations, managing staff, and developing policies to improve organizational efficiency. Skilled in coordinating administrative procedures, streamlining workflow processes, and implementing cost-saving measures. Demonstrated ability to enhance communication between departments, resulting in optimized operational workflows. Committed to maintaining high standards of organization and operational excellence.
Overview
10
10
years of professional experience
Work History
Departmental Administrator
IIE Varsity College National
Johannesburg
01.2022 - Current
- Responsible for preparing study material for students
- Receiving lists of students from Student Administration
- Drafting orientation programmers for students including elective
- Typing students' daily attendance lists and monitoring their attendance
- Dividing the student lists between the hospitals to do rotations
- Drafting letters and informing hospitals and ward staff regarding students' rotations and clinical examinations
- Requesting patient lists from Registrars to be used for the clinical examinations
- Typing timetables for OSCE (practical's) and clinical examinations for three hospitals
- Compiling student marks in excel or relevant software
- Maintaining the filing system
- Managing the diary of the Head of the Department
- Taking minutes and keeping record thereof
- Booking venues and arranging unscheduled lectures
- Travel arrangements for staff and students
Academic Support Coordinator
Lyceum College
01.2019 - 12.2021
- Assisting in the development, review, and revision of course curriculum for the program
- Coordinating with faculty to ensure course alignment with program objectives
- Monitoring course quality and student learning outcomes
- Advising students on academic progress, course selection, and degree requirements
- Identifying and addressing student concerns related to the program
- Facilitating student registration and course enrolment
- Responsible for identifying at risk students
- Responsible for sending communication to students who have been flagged for plagiarism
- Draft and/or e-mail all student correspondence resulting from Disciplinary Committee meetings
- Scheduling faculty teaching assignments and coordinating course load distribution
- Communicating program policies and updates to faculty
- Supporting faculty development initiatives related to the program
- Accountable for aiding lecturers with their remuneration claims to Human Resources
- Accountable for authorizing payments for lecturers who performed additional markings, comments, and invigilation duties
Academic Support Administrator
03.2015 - 09.2018
- Admissions
- Registrations
- Records management and data integrity audits
- Marks management
- Other assessments matters, including timetabling
- Research milestone management
- Graduation
- Committee/governance support and management
- Qualification/curricula review and management academic amendments
- Academic structure management and reviews, and
- Any other tasks as assigned by the HFA
- Maintenance and archiving of school student records, including contributing to the timely and accurate maintenance of student names and addresses, using the central student records system
- Acting as a point of liaison with key school staff and student administration staff in respecting of teaching and assessment including (examination timetables)
- Creation and maintenance of a list of invigilators for school acting as point of liaison with key departmental staff
- Management of attendance register, and contacting students who are not in attendance, in line with university regulation
Education
Postgraduate - Information Technology Management
Mancosa
02.2025
BA - Disaster and Safety Management
Lyceum Correspondence College
11.2023
Higher Certificate - Project Management
Lyceum Correspondence College
11.2016
Skills
- Project Management
- Assessment
- Learning Management
- Mobile learning development
- Communication and collaboration
- Data Analytics and Learning Management Systems (LMS)
- Adaptability and Continuous Learning
- Interpersonal Management skill
References
- Nonkululeko Masemola, Manager at IIE Varsity College, 071 085 9034
- Nomsa Mahlangu, Senior Manager at Lyceum Correspondence College, 072 635 7242
Languages
English
First Language
Timeline
Departmental Administrator
IIE Varsity College National
01.2022 - Current
Academic Support Coordinator
Lyceum College
01.2019 - 12.2021
Academic Support Administrator
03.2015 - 09.2018
Postgraduate - Information Technology Management
Mancosa
BA - Disaster and Safety Management
Lyceum Correspondence College
Higher Certificate - Project Management
Lyceum Correspondence College
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