Khensani Canneses Xivambu
Office Administrator
Soweto
Summary
- The following project management experience of 5-7years, knowledge, and skills was acquired:
- Project administration and management experience.
- Skills Development implementation experience (Initiating, coordinating, monitoring and evaluation)
- Performance Information verification experience
- Knowledge of relevant Legislative frameworks.
- Negotiation skills.
- Strategic planning skills.
- Project Management skills
- Communication and Report Writing skills
- Financial Management skills
- Monitoring and Evaluation skills
- Conflict management skills.
- Presentation Skills
- Stakeholders' management skills.
- Interpersonal communication skills.
- Time management skills.
- Problem Solving skills.
- Planning and organizing skills.
- Computer Literacy Skills
- Able to maintain confidentiality.
- Analytical and pay attention to detail.
- Able to work with difficult clients.
- Team and individual work, work under pressure, and meet deadlines.
Overview
9
9
years of professional experience
2021
2021
years of post-secondary education
Work History
Officer: Discretionary Grants
Services Sector Education and Training Authority
09.2024 - Current
- Manage and Facilitate SSETA's Discretionary Grants Office of the CEO
- Compile relevant information to determine the number of grants on queries, rejection and recommended for approval
- Keep record of documents submitted
- Ensure that there are no findings on any audited documents
- Validate information prior to submitting to auditors
- Verify the information captured and full evaluate
- Ensure accurate filling of all documents
- Report weekly on daily activities
- Monitoring of Discretionary Grants project implementation
- Achievement and Management of the Unit's Work Plans
- Contribute to the development of the APP and SP.
- Develop work plans for the Unit.
- Ensure that work plans are aligned to the APP and SP.
- Manage compliance to reporting templates and frameworks.
- Provide monthly reports.
- Implement risk management strategies in the Unit.
- Manage compliance to policies and procedures of the Unit.
- People Management Practices for the Unit
- Provide sufficient staff and adequate staffing for the Unit.
- Implement people management practices for direct reports.
- Assign accountabilities to direct reports.
- Monitor and evaluate the performance of direct reports.
Administrator: Performance Information Verification
Services Sector Education and Training Authority
05.2024 - 08.2024
- Acquiring and compiling valid and accurate information in a timely manner from appropriate sources
- Preparing DHET, AG, QMR, IA samples and submit them to Senior Officer
- Capturing and updating relevant information onto the correct platform, in a timeous, accurate manner - SETMIS capturing sheet for authorisation by the Senior Officer
- Checking the accuracy, completeness and consistency of data, supporting documentation to ensure it is reliable and error- free with compliant evidence
- Confirming data integrity, quality and reliability
- Consolidating and reporting on gathered and analysed information in a comprehensive, transparent and truthful manner to inform sound decision - making
- Examining and confirming the compliance of data against predetermined criteria or standards
- Storing, safeguarding and disposing of data, information and records in accordance with prescripts, policies and procedures
- Organising, storing and updating, retrieving and maintaining data on a database system using methodical processes
Administration Clerk (Infrastructure Delivery Management)
Gauteng Department of Education Head Office
06.2022 - 11.2023
- Managing the Director diary, emailing and scanning documents
- Capturing documents in the system using Microsoft excel and indicate in the comments column if the documents need the Director's signature or is for the inputs.
- Typing letters and memorandum
- Handling incoming and outgoing calls
- Arranging meetings and workshops
- Preparing presentation for sub-directorate meetings and workshops
- Liaising with relevant stakeholders
- Capturing minutes in the meetings
- Planning and organizing events such as meetings and workshops and recording proceedings.
- Acknowledging inquiries, recording and saving information and correspondence in a developed physical and electronic filing system.
- Maintaining a sound filling system for all projects documentation manually and electronically.
- Capturing information for SQMR reporting
- Coaching and supervising projects interns and projects administrators.
- Preparing documents for audit, SQMR, and validation.
- Responding to queries for both internal and external auditors.
- Assisting with stakeholder communication on different discretionary grants.
- Any other duties, which may be assigned from time to time.
Quality Assurance Compliance Officer
Energy and Water Sector training and Authority
06.2021 - 03.2022
- Issue serial number for apprentices for the SDP for learners to do the trade test
- Apply for the trade certificate from NAMB
- Accredit Skills Development Provider
- Certify competent learners
- Generate and issue learnership certificates
- Issue the statement of results for skills programs
- Maintain management information system in line with NAMB and QCTO and SAQA requirement
- Assist in the analysis of data and records to drive continual improvement
- Develop Occupational based qualifications
- Register Assessors and Moderators
- Register skills programs
- Resolve queries within a 48-hour turnaround time.
- Liaise with stakeholders on trade test process and distribution of trade certificates
Quality Assurer
Gauteng Department of Education
12.2019 - 12.2020
- Ensure that the total on each script is correct and correctly transferred to the marksheet
- Ensure that discrepancies regarding all the above are addressed by marking teams and amendments effected accordingly on both the script and marksheet
- Reconcile the number of scripts, control and arrange scripts per subject, paper numerically for indexed archival after marking
- Receive control and distribute scripts to marking teams
- Ensure the correct number of scripts and marksheet per batch during marking
- Assist with controlling, distribution and scanning of scripts
- Ensure all questions are marked, marks added correctly and correctly transferred to the front cover of the script
Acting Personal Assistant
Gauteng Department of Education: Johannesburg Central
04.2016 - 12.2019
- Writing submissions, reports, memos & letters
- Receive and capturing correspondence
- Compiling reports: weekly, monthly, action plans, quarterly plans, operational plans and quarterly reports
- Liaising with coordinators all phases in the Directorate, School Principals for the entire curriculum meeting and submissions of documents/information
- Disseminate information to district and stakeholders
- Handling of examination & curriculum related queries Well-kept files, telephone calls and follow up with queries emanating from schools, district and Head Office
- Plan and Schedule meetings and appointments
- Prepare Agendas, organize and maintain electronic files
- Manage the CES diary
- Ensuring that leave forms are submitted and signed by the CES and submitted to THRS
- Well-kept leave records and hard copies are well kept and filled
Education
National Diploma - Business Management
South West Gauteng College
Dobsonville, South Africa09-2021
Skills
Work coordination
Team collaboration
Report writing
Emergency response coordination
Candidate
Xivambu, Khensani Canneses, South African, African, Female, None, 078 659 7777, cannesesxivambu@gmail.com, Xitsonga, English, Isizulu, Xhosa, Sesotho, 517 Makhubu street, Soweto, Gauteng, 1809, 5-7, Project administration and management experience, Skills Development implementation experience, Performance Information verification experience, Knowledge of relevant Legislative frameworks, Negotiation skills, Strategic planning skills, Project Management skills, Communication and Report Writing skills, Financial Management skills, Monitoring and Evaluation skills, Conflict management skills, Presentation Skills, Stakeholders' management skills, Interpersonal communication skills, Time management skills, Problem Solving skills, Planning and organizing skills, Computer Literacy Skills, Able to maintain confidentiality, Analytical and pay attention to detail, Able to work with difficult clients, Team and individual work, work under pressure, and meet deadlines, National Diploma Business Management (NQF 06), South West Gauteng College, Gauteng, 2021, Management communications, Public relations, Computer practice, Entrepreneurship and business management, Sales management, Introductory Accounting, Word, Intermediate, Currently, Excel, Intermediate, Currently, Project, Intermediate, Currently, Email & Internet, Intermediate, Currently, Presentation, Intermediate, Currently, Services Sector Education and Training Authority, Officer: Discretionary Grants, 09/02/24, Present, Manage and Facilitate SSETA's Discretionary Grants Office of the CEO, Compile relevant information to determine the number of grants on queries, rejection and recommended for approval, Keep record of documents submitted, Ensure that there are no findings on any audited documents, Validate information prior to submitting to auditors, Verify the information captured and fully evaluate, Ensure accurate filling of all documents, Report weekly on daily activities, Monitoring of Discretionary Grants project implementation, Services Sector Education and Training Authority, Administrator: Performance Information Verification, 05/20/24, 08/19/24, Acquiring and compiling valid and accurate information in a timely manner from appropriate sources, Preparing DHET, AG, QMR, IA samples and submit them to Senior Officer, Capturing and updating relevant information onto the correct platform, in a timeous, accurate manner - SETMIS capturing sheet for authorisation by the Senior Officer, Checking the accuracy, completeness and consistency of data, supporting documentation to ensure it is reliable and error-free with compliant evidence, Confirming data integrity, quality and reliability, Consolidating and reporting on gathered and analysed information in a comprehensive, transparent and truthful manner to inform sound decision-making, Examining and confirming the compliance of data against predetermined criteria or standards, Storing, safeguarding and disposing of data, information and records in accordance with prescripts, policies and procedures, Organising, storing and updating, retrieving and maintaining data on a database system using methodical processes, Gauteng Department of Education Head Office, Administration Clerk (Infrastructure Delivery Management), 06/13/22, 11/30/23, Managing the Director diary, emailing and scanning documents, Capturing documents in the system using Microsoft excel and indicate in the comments column if the documents need the Director's signature or is for the inputs, Typing letters and memorandum, Handling incoming and outgoing calls, Arranging meetings and workshops, Preparing presentation for sub-directorate meetings and workshops, Liaising with relevant stakeholders, Capturing minutes in the meetings, Planning and organizing events such as meetings and workshops and recording proceedings, Acknowledging inquiries, recording and saving information and correspondence in a developed physical and electronic filing system, Maintaining a sound filling system for all projects documentation manually and electronically, Capturing information for SQMR reporting, Coaching and supervising projects interns and projects administrators, Preparing documents for audit, SQMR, and validation, Responding to queries for both internal and external auditors, Assisting with stakeholder communication on different discretionary grants, Any other duties, which may be assigned from time to time, Energy and Water Sector Training and Authority, Quality Assurance Compliance Officer, 06/15/21, 03/31/22, Issue serial number for apprentices for the SDP for learners to do the trade test, Apply for the trade certificate from NAMB, Accredit Skills Development Provider, Certify competent learners, Generate and issue learnership certificates, Issue the statement of results for skills programs, Maintain management information system in line with NAMB and QCTO and SAQA requirement, Assist in the analysis of data and records to drive continual improvement, Develop Occupational based qualifications, Register Assessors and Moderators, Register skills programs, Resolve queries within a 48-hour turnaround time, Liaise with stakeholders on trade test process and distribution of trade certificates, Gauteng Department of Education, Quality Assurer, 12/01/19, 12/31/20, Ensure that the total on each script is correct and correctly transferred to the marksheet, Ensure that discrepancies regarding all the above are addressed by marking teams and amendments effected accordingly on both the script and marksheet, Reconcile the number of scripts, control and arrange scripts per subject, paper numerically for indexed archival after marking, Receive control and distribute scripts to marking teams, Ensure the correct number of scripts and marksheet per batch during marking, Assist with controlling, distribution and scanning of scripts, Ensure all questions are marked, marks added correctly and correctly transferred to the front cover of the script, Gauteng Department of Education: Johannesburg Central, Acting Personal Assistant, 04/01/16, 12/31/19, Writing submissions, reports, memos & letters, Receive and capturing correspondence, Compiling reports: weekly, monthly, action plans, quarterly plans, operational plans and quarterly reports, Liaising with coordinators all phases in the Directorate, School Principals for the entire curriculum meeting and submissions of documents/information, Disseminate information to district and stakeholders, Handling of examination & curriculum related queries, Plan and Schedule meetings and appointments, Prepare Agendas, organize and maintain electronic files, Manage the CES diary, Ensuring that leave forms are submitted and signed by the CES and submitted to THRS, Well-kept leave records and hard copies are well kept and filled, Ms. Lindelwa Ngozwana, Officer HR Operations, 27 11 276 9600, lindelwan@serviceseta.org.za, Mr. Reginald Mokalapa, Acting Chief Director - Gauteng Department of Education, 0714746057, Reginald.Mokalapa@gauteng.gov.za, Ms. Nkateko Sithole, HR Manager - Energy and Water Seta, 010 109 3241, nkatekos@ewseta.org.za, Ms. Nombeko Tyawa, Chief Education Specialist D14 Department of Education Johannesburg Central, +27 (0) 11 938 2370, Nombeko.Tyawa@gauteng.gov.za
Timeline
Officer: Discretionary Grants
Services Sector Education and Training Authority
09.2024 - Current
Administrator: Performance Information Verification
Services Sector Education and Training Authority
05.2024 - 08.2024
Administration Clerk (Infrastructure Delivery Management)
Gauteng Department of Education Head Office
06.2022 - 11.2023
Quality Assurance Compliance Officer
Energy and Water Sector training and Authority
06.2021 - 03.2022
Quality Assurer
Gauteng Department of Education
12.2019 - 12.2020
Acting Personal Assistant
Gauteng Department of Education: Johannesburg Central
04.2016 - 12.2019
National Diploma - Business Management
South West Gauteng College
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