Khanyisile Luvatsha
Secretary Coordinator
Midrand
Summary
Professional administrative specialist with a proven track record in organizational excellence and effective communication. Expertise in managing scheduling and correspondence, fostering seamless team collaboration, and driving results. Highly reliable and adaptable with strong multitasking abilities and a commitment to problem-solving while maintaining confidentiality. Dedicated to enhancing operational efficiency and supporting team objectives through strategic administrative support.
Overview
7
7
years of professional experience
6053
6053
years of post-secondary education
Work History
Secretary Coordinator
Foskor
09.2024 - Current
- Accurately record meeting minutes and document all resolutions.
- Prepare and distribute notices, agendas, and financial statements to relevant stakeholders.
- Ensure compliance with meeting protocols, including quorum checks and signed attendance registers.
- Maintain executive diary and coordinate appointments, meetings, and travel logistics.
- Develop and circulate annual and monthly meeting schedules within deadlines.
- Manage travel arrangements, accommodation, and expense claims.
- Produce high-quality documents, reports, and confidential correspondence promptly and accurately.
- Distribute reports and documents to stakeholders by set deadlines.
- Organize and maintain departmental filing systems for easy document retrieval.
Temp Coordinator Secretariat
Foskor
04.2023 - 08.2024
- Manage smooth operations and communicated timely updates to coordinate administrative activities.
- Provide for smooth day-to-day flow of communications to build trust in workplace.
- Retrieve & lodged company details on CIPC.
- Prepare meeting submissions, presentations & reports.
- Oversee the collection & proper filing of employees & Directors declaration of interest forms.
- Prepare & submit Directors invoices & remuneration confirmations.
- Prepare committee meeting packs.
- Recording, filing & drafting of committee minutes.
Graduate in Training
Foskor
04.2021 - 03.2023
- Maintained calendar & scheduled meetings & appointments to streamline operations.
- Supported meetings by preparing materials, setting up meetings and taking notes/minutes.
- Booked conference rooms, scheduled catering & sent invitations to assist in coordinating meetings.
- Created presentations & printed important documents to prepare for meetings.
- Filed physical & digital copies of important documents to maintain accurate & consistent records.
- Photocopied and printed documents for office management.
- Arranged business travel with cost-efficient hotels and transportation.
- Calculated rates, prepared bills and accepted payments.
- Lodged/registered information on CIPC database to preserve accurate details.
Promoter
Blue Ribbon
01.2019 - 01.2020
- Advertised product, handled claims & queries.
- Providing the best customer service.
- Provided guidance recommendations on product selection to customers.
- Sought product sample feedback from prospective clients, providing insight to management team.
Education
LLB - Law
North West University
Potchefstroom05-2021
National Senior Certificate -
Phahama Senior Secondary School
Randfontein12-2014
BA: Law Subjects - Law
North West University
Vanderbijlpark04-2019
Skills
Effective meeting coordination
Report preparation & document management
Proficient in Microsoft Office
Conflict management & team player
Strong verbal & written communication
Problem solving
Timeline
Secretary Coordinator
Foskor
09.2024 - Current
Temp Coordinator Secretariat
Foskor
04.2023 - 08.2024
Graduate in Training
Foskor
04.2021 - 03.2023
Promoter
Blue Ribbon
01.2019 - 01.2020
LLB - Law
North West University
National Senior Certificate -
Phahama Senior Secondary School
BA: Law Subjects - Law
North West University