Khanyisile Lephoko
Gauteng
Summary
Organised personal & administrative assistant with over 3 years of experience with administration and executive support within the private education sector. Adept in reception and office management, staff liaison, student-facing services, and compliance documentation. First Aid Level 1 certified, with strong communication skills and a calm, professional presence. Committed to upholding the values and ethos of the school while contributing to operational excellence.
Overview
6
6
years of professional experience
4039
4039
years of post-secondary education
1
1
Certification
Work history
PA to Executive Head
Pinnacle College Copperleaf, ADVTECH Group
Centurion
01.2022 - 07.2025
- Manage the Executive Head’s diary and reception, welcoming appointments and offering hospitality
- Provide administrative support to Executive Head & Heads of School (Preparatory & High School), including filing, printing, document collation and official correspondence
- Draft letters for stakeholders (confirmation of employment, student letters, etc.)
- Scribe for internal student disciplinary hearings; transcribe and archive recordings and outcomes
- Assist receptionist by efficiently managing all front desk enquiries
- Coordinated office supplies order to maintain inventory levels
- Greet incoming customers in a professional manner and provide friendly, knowledgeable assistance
- Assist with management of high volume of incoming calls from multi-line telephone system and documented messages
- Complete compliance documentation for Dept. of Labour, IEB, GDE, Umalusi, and other regulatory bodies
- Support recruitment from shortlisting and reference checks to onboarding and documentation upload on Group Shared Services (GSS)
- Process payroll schedule tracking all monthly changes; liaise with payroll on leave and termination updates
- Assist staff with bursary, leave, travel claims, and HRIS (SAP, ADVNET, AdvLearn) navigation
- Maintain employee records in hardcopy and electronic formats
- Administer First Aid and provide support to sick or injured students and staff
- Oversee school bus service, learner registration, and emergency management
- Support school admissions: process applications, conduct tours, assist on Open Days
- Liaised with IT department regarding technical issues; ensured minimal disruption to work flow.
HR Intern
Alsitype Group
Randburg, Gauteng
11.2020 - 05.2021
- Edited and proofread HR policies
- Captured recruitment and selection data
- Managed office inventory and filing
- Drafted internal reports and damage logs
HR Trainee – WIL Program
SPAR Group
Jet Park, Gauteng
06.2019 - 07.2019
- Supported advertising, shortlisting, and interview observations
- Assisted with wellness programs and internal training facilitation
- Collaborated on academic report gathering for university requirements
Education
Short Course Certificate - Human Resources Management
University of Cape Town
Advanced Diploma - People Performance Management
University of Johannesburg
National Diploma - Human Resources Management
University of Johannesburg
Grade 12 National Certificate (NQF 4) -
Pretoria High School for Girls
Skills
- Reception & Front-Desk Operations
- Diary & Appointment Management
- Office Administration
- Stakeholder Correspondence
- Payroll Input & Termination Processing
- Compliance & Record Keeping
- MS Office Suite
- SAP
- Team Collaboration & Staff Support
- Student Admissions & Open Day Hosting
- Strong Written and Verbal English
Certification
- First Aid Level 1, True
- Willing and able to obtain sexual offender clearance certificate, False
Custom
Available upon request.
Timeline
PA to Executive Head
Pinnacle College Copperleaf, ADVTECH Group
01.2022 - 07.2025
HR Intern
Alsitype Group
11.2020 - 05.2021
HR Trainee – WIL Program
SPAR Group
06.2019 - 07.2019
Advanced Diploma - People Performance Management
University of Johannesburg
National Diploma - Human Resources Management
University of Johannesburg
Short Course Certificate - Human Resources Management
University of Cape Town
Grade 12 National Certificate (NQF 4) -
Pretoria High School for Girls
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