Proficient in MS Office and SAGE
Kgaugelo Grace Ntini
Language Practitioner And Administrator
Pretoria,GP
Summary
Talented professional considered knowledgeable leader and dedicated problem solver. Brings 10 years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements. High-energy business manager with proven leadership, critical thinking and project management abilities gained during 8-year administrative career. Experienced in managing clerical requirements of various offices and highly responsive to dynamic business conditions. Smoothly organize resources to keep teams efficient and achieve daily targets.
Overview
13
13
years of professional experience
1
1
year of post-secondary education
1
1
Language
Work History
01.2019 - Current
- Social Activism for Gender Issues Forum (SAGIF), Gender Equality and Victim Support
- Ey Responsibility Areas
- Ctivities
- Xecutive management
- Community development, mobilization and gender workshops
- Conduct training and awareness on GBV issues, women and children’s rights and civil society involvement
- Provide consultation services and technical advice on gender equality, sexual harassment and disability issues
- Manage and implement activism campaigns, promotions and exhibitions for organisations and in communities
- Conduct GBVF campaigns on awareness, victim support, NSP implementation in partnership with a responsible government departments and Institutions for higher learning
- Conduct surveys, collect data, monitor sector activities and policies and write research reports on gender, human rights and GBVF issues
- Anage relations with external stakeholders and coordinate special projects
- Consistently forging solid and trusting relationships with civil society organisations, supporting their programs, giving fundraising advice, overseeing participation in government programs, and continually growing in Gender issues Research
- Working together with The Mpumalanga Office of the Premier, to drive participation of civil society in GBVF projects, talk to GBVF National Strategic Plan, serving in the Provincial Task team and the Provincial Gender Machinery
- Initiate, maintain and manage stakeholder relations with external partners including Department of Social Development, Office of the Premier (Mpumalanga), Civil Society organisations and South African Police Services through project support and shared projects implementation
- Develop and maintain stakeholder database and relations through networking and relationship management
- Manage and supervise staff, financial resources and assets to achieve effectiveness, efficiency and impact of the organisation
- Set up multilateral meetings and liaise with stakeholders to ensure the integration of programmes
- Uman resource supervision
- Chair the board, manage all employees and volunteers
- Identify training interventions for better support and output
- Conduct motivational sessions with the workers
- Create an environment to improve the quality of work
Office Administrator
University of Pretoria
03.2020 - 10.2021
- Office
- Ey Responsibility Areas
- Ctivities
- Oordinate and oversee administration operations related to the Invigilation Office
- Ensure fair allocation of work for invigilators and scanners on daily basis for various campuses during tests and examination periods
- Undertake administration of checklists of tests and examinations by ensuring that the total numbers of venues, students and examination scripts tally on daily basis
- Assist with supervision of tests/ exam venues and invigilators while students are writing tests and exams
- Loading and processing of monthly invigilator claims on PeopleSoft system
- Assist with checking processed claims for corrections to ensure that claims are correctly loaded/ processed
- Ensure that claims deadlines are met and communicate with invigilators about any corrections which need to be made
- Assist the Exam and invigilation manager with training of new invigilators and the scanning staff
- Keep record of the queries submitted in the queries box and spreadsheet and ensure that they are resolved within a reasonable time
- Report writing-Compile statistics of all test/examination incidents per department and submit a report to the Exam and Invigilator manager
- Provide inputs in the development of office documents such as SOPs, Exam related matters, policies and invigilator code of conduct to ensure compliance
- Compiling of the remuneration of invigilators for the HR Department each month for reviews
- Rovide support to the exam administration office
- Quality check documents including submissions, applications and reports
- Ensuring effective communication with invigilators and scanners regarding their claims
- Maintaining effective document management and data storage related to own work utilizing existing administration systems
- Assist with processing of approved documents
- Assist with ad-hoc administration work as requested
- Coordinate administration of all invigilators and scanners claiming process-
- Use checklist for invigilation to monitor the invigilators’ performance during an examination session and use it to escalate unresolved queries
- Monitor staff work output in terms of productivity by recording of statistics, and timeously resolving/escalating queries from internal or external stakeholders
- Supervise and oversee adherence to the policy and SOP(Standard operating procedures) of set administrative processes:
- Manage compliance to the Covid-19 regulation for the unit especially during tests and examinations
- Consolidate all test/examination incidents and forward them to the Exam and invigilation manager for further investigation
- Receive booking requests and allocate invigilators as prescribed in the Exam and Related matters policy
- Ensure that all tests/examination scripts are recorded in a test and examination registered and locked away safely
- Capture new applicants on the PeopleSoft system and maintain database of all appointed invigilators and scanners- Compiles statistics of workflow from the subunit to the license issuing office and submits a report and Maintains the Master applications tracker and database
Project Manager and Editor, Chief editor
Obami Projects Pty LTD
01.2015 - 02.2020
- Business Objective: Project Management and Publishing (Editing, Translation, Graphic Design, Branding ad Printing)
- Ey Responsibility Areas
- Ctivities
- Roject implementation, management and Execution
- Executive management and team leadership
- Managing clients’ publishing projects, serve as a brand advisor and Editor
- Coordinating internal resources and third parties/vendors for the flawless execution of publication, promotion and branding projects
- Ensuring that all publications, promotion and branding projects are delivered on time, within scope and within budget
- Assisting in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
- Ensuring resource availability and allocation
- Developing a detailed project plan to monitor and track progress
- Managing changes to the project scope, project schedule and project costs using appropriate verification techniques
- Measuring project performance using appropriate tools and techniques
- Managing the relationship with the client and all stakeholders
- Performing risk management to minimize project risks
- Meeting with clients to take detailed ordering briefs and clarify specific requirements of each project
- Meeting budgetary objectives and make adjustments to project constraints based on financial analysis
- Developing comprehensive project plans to be shared with clients as well as other staff members
- Coordination and establishment of new business partnerships
- Schedule meetings with the targeted clients
- Facilitate the process of signing agreements
- Write and update professional business profile
- Monitor the implementation of the workplans with the business
- Diting Projects Management
- Serve as the, Advise on the content of different publications from a spectra of clients
- Professional proofreading
- Develop terms of reference for printing of the final products
- Monitor the printing and delivery
- Eople Management
- Ensure structured training and development
- Delegating project tasks based on junior staff members' individual strengths, skill sets and experience levels
- Skills and experience transfer
Project Coordinator
Department of Agriculture
05.2012 - 04.2012
- Farmer Register Project
- EY RESPONSIBILITY AREAS
- CTIVITIES
- Project coordination and Administration
- Keeping projects on schedule by managing deadlines and adjusting workflows as needed
- Checking compliance of company safety plans and delivered recommendations to address regulatory issues
- Planning and arranging meetings with external organizations and individuals, enabling all parties to meet and discuss project progress
- Building strong relationships with internal and external stakeholders and devised strategies, initiatives, and events promoting products and services
- Reporting to departmental leaders to determine issues and deliver solutions to individualized problems and concerns
- Collaborating with external project managers and team members to set ambitious but achievable goals
- Performing on-site field surveys and wrote technical narratives to document processes and design changes
- Communicating with project management team members to keep project on schedule
- Providing technical direction on data collection projects and initiatives to other engineers, designers and technicians
- Developing executive presentations and reports to facilitate project evaluation and process improvement
- Overseeing productivity streams for ongoing and special projects
- Assist in Departmental Management Meetings i.e.: Project management meetings
- Logistical arrangements
- Prepare supporting documentations and presentations
- Set up projector and tape recorder
- Draft agendas and send out meeting notices
- Take notes, process and circulate the minutes
- Oordination and liaison
- Liaise with data collectors regarding outstanding matters i.e
- Project implementation plans and claims
Project Manager and Administrator
Institute for Economic Research on Innovation
03.2009 - 03.2012
- For Global Millennium Prize Project and South African Node of the Millennium Project (SAMPNode):
- EY RESPONSIBILITY AREAS AND ACTIVITIES
- Responsibilities included:
- Manage and coordinate essay writing skills project on innovation for High School learners on behalf of the Global Millennium Price Project
- Liaise with the all 9 Provincial Departments of Education on essay writing for learners
- Train Provincial coordinators from all 9 Provinces to facilitate the essay writing project at schools
- Visit schools to conduct essay writing skills exhibitions and campaigns
- Compile reports on the implementation of the essay writing skills project for all 9 provinces
- Developing a project plan, including managing costs, schedule and performance
- Developing implementation methodologies to rein in project costs while meeting key milestones
- Identifying plans and resources required for meeting project goals and objectives by setting realistic timelines and checkpoints, including sourcing sponsors
- Grant allocation and management
- Identifying, reviewing and applying policies and procedures by exercising informed judgment to achieve optimal performance
- Modifying and directing project plans to meet organizational needs
- Driving team success through shared vision and recognition of quality performance
- Developing executive presentations and reports to facilitate project evaluation and process improvement
- Achieving project deadlines by coordinating with contractors to manage performance
- Leading project-planning sessions
- Coordinating staff and internal resources
- Managing project progress and adapt work as required
- Managing relationships with clients and stakeholders
- Designing and signing off on contracts
- Overseeing all incoming and outgoing project documentation
- Participating in tender process i.e., design, submission and review
- Designing risk mitigation plan
- Conducting project review and creating detailed reports for executive staff
- Optimising and improving processes and the overall approach where necessary
- Securing growth opportunities and initiating new projects
- Managing diverse teams.
Education
Masters - Language Practice
Tshwane University of Technology
01.2020 - 01.2021
B- Tech Degree - Language Practice
Tshwane University of Technology
Diploma - Language Practice
Tshwane University of Technology
Grade 12 Certificate - undefined
Skills
Strong administrative and organizational skills Advanced critical thinking and problem-solving skills Good people management and Supervisory skills High-level decision-making skills Strong communication and interpersonal relations skills Exceptional writing, proofreading and copy-editing abilities Strong organizing, analyzing and report writing skills Ability to adapt to changing situations and to manage conflict Advanced organisational, time-management and multitasking abilities Strong respect for deadlines and attention to detail Innovative thinking and research abilities Strong team- building and collaboration Good organizational and customer service skills Essential Project Management skills and experience Problem solving skills and creative thinking skills Sound knowledge and understanding of the regulatory framework on finance Report Writing, Facilitation and presentations skills Data collection and capturing Willingness to work extended hours as and when required Unquestionable integrity, reliability and confidentiality
Software
Timeline
Office Administrator
University of Pretoria
03.2020 - 10.2021
Masters - Language Practice
Tshwane University of Technology
01.2020 - 01.2021
01.2019 - Current
Project Manager and Editor, Chief editor
Obami Projects Pty LTD
01.2015 - 02.2020
Project Coordinator
Department of Agriculture
05.2012 - 04.2012
Project Manager and Administrator
Institute for Economic Research on Innovation
03.2009 - 03.2012
B- Tech Degree - Language Practice
Tshwane University of Technology
Diploma - Language Practice
Tshwane University of Technology