Logis
Kgaugelo Rampedi
Fleet Administrator
1 Breeriver Street, Norkem Park, Kempton Park,Gauteng
Summary
I am highly competent and hardworking Fleet administrator with a strong background of Fleet, Logistics and customer services. My work ethic is impeccable and I am always motivated when doing my daily tasks. I’m energetic and positive minded individual therefore I adapt quickly to any situation and environment. As an enthusiastic Logistics professional I strive to produce work of high standards by ensuring that I contribute to the teams success through hard work, attention to detail ,communication skills and excellent organisational skills.
Overview
7
7
years of professional experience
6
6
years of post-secondary education
Work History
Fleet Administrator
Ekurhuleni Water Care Company, ERWAT
10.2018 - Current
- Tracking of vehicles
- Ensure that the tracking system and the recovering unit on our fleet is updating and active always to ensure 100% of recovery rate annually
- Conducting driver training to improve driver awareness and knowledge in the field of hijackings, vehicle theft, accidents/incidents and how to report incidents
- Apply for new license disc and issue the license discs out to our drivers once processed
- Ensure that all the vehicles that need roadworthy goes for the roadworthy test before the license discs gets expired to ensure compliance
- Ensuring that the vehicles are serviced within their correct service intervals by planning bookings and ensuring that the appointments are conducted as agreed
- Approve quotations for any maintenance, battery replacement and tyre replacement within a day of receiving the quotation to prevent long lead times and encourage low prices on the maintenance of vehicle
- Conduct accidents and incidents report after accidents to ensure that the relevant information is collected for our insurance company, in order for repairs to take place
- Conduct meetings with the relevant service providers to improve and maintain relationships and identify any loop holes
- Ensuring our fleet policies and procedures meet our organizations standards
- Capturing trip sheets and calculating each department’s fuel usage and comparing to kilometers travelled
- Investigating any irregular spending and high fuel usage on our fleet cards and ensure optimal use of our fleet
- Ensure that our fleet is available when needed and follow up with repair agents to ensure the reduction of downtime
- Budgeting annually for fleet operations
- Monitoring the driver behavior and checking for patterns that can cause the organization money and providing driver training when necessary
- Ensuring vehicle check sheets/ inspection sheets are done and submitted weekly
- Administer driver attendance, approve and submit their overtimes
- Submitting dashboard reports and quarterly reports to Executive management
- Ensuring that vehicles are branded with the company logo
- Issuing out of fuel cards and checking of the overall balance of the cards
- Assisting with tender documents and processing purchase requisitions for procurement purposes
- Motor vehicle asset verification.
Fleet Administrator
Bidvest Bank
06.2017 - 04.2018
- Daily stock takes of relief vehicles
- Respond to relief vehicle requests by ensuring vehicles are delivered on time as per SLA
- Liaise with Dealerships to book vehicles for service
- Keep the client informed of service bookings and ensure timeous delivery
- Supervise drivers on the delivery and collection of relief vehicles
- Arrange for damaged vehicles to go for repairs
- Follow up with repair agents to ensure the reduction of downtime
- Liaise with the clients' insurance to ensure that all damages are reported
- Ensure accurate reporting on Cherwell and update on Fleet online
- Ensure relief vehicles are kept clean and in a good state to be issued to clients
- Co-ordinate the delivery and handover of new vehicles
- Co-ordinate the collection and termination process of vehicles no longer needed
- Monthly reports to management
- Manage internal relationships and ensure compliance with the SLA
- Administration Duties
- Issuing out license discs to clients
- Opening and closing incidents on Cherwell.
Air freight Intern
DHL GLOBAL FORWARDING
02.2015 - 02.2017
- Opening new domestic invoices for clients
- Responsible for invoicing clients using domestic invoices that involves shipments that are moved around the country
- Responsible for issuing out credits and debit notes when they are requested by a client
- Communicate with clients concerning the charges involved on the invoices and sending invoices to relevant departments and allocated clients
- Preparing delivery notes that will be used to direct truck drivers on which location to deliver the goods
- Following up with clients and ensuring that the goods are delivered at the right time and at the correct location
- Tracking the current location of shipments and when the shipment will be ready for the customer
- Administrative services that include telephonic services, filling, customer services, data capturing and file registration
- Responsible for lodging Proforma claims for damaged or lost cargo this include that the customer receives their goods in good conditions
- Responsible for preparing handover invoices for international clients
- Fleet management
- Customer services and relations
- Handle all client queries and complaints
- Liaise daily with clients about their deliveries and delayed deliveries
- Sort out problems
- Feedback and follow up on queries and complaints
- Ensure that clients are kept informed throughout the process
Education
B-com Honors - Logistics
UNISA
Pretoria 01.2018 - 01.2021
B-tech Degree - Logistics
Tshwane University of Technology
Pretoria 01.2014 - 01.2014
National Diploma - Logistics
Tshwane University of Technology
Pretoria 01.2010 - 01.2013
National Certificate - Grade 12
Meridian College
Phalaborwa 01.2008 - 01.2008
Skills
Operations and logistics
Driver management
Profit maximization techniques
Vehicle Maintenance
Effective communication
Shipping and receiving
Shipment coordination
Logistics Management
Cost control and tracking
Documentation
Route optimization
Safety regulations implementation
Budget control
Staff Management
Continuous Improvement
Performance maximization
Budget planning
Additional Information
- PFMA certificate
Software
Intranet
Document store
Mix telematics
Cherwell
Accpac
My fuel(ABSA)
Excel
Outlook
Reference
- Patrick Mamabolo- Fleet manager at ERWAT 0728805063
- Chris Lishivha-Senior Fleet controller at Bidvest Bank 0797015611/071422010
- Charles Modibe-Senior Air Imports controller at DHL 0791988608
Timeline
Fleet Administrator
Ekurhuleni Water Care Company, ERWAT
10.2018 - Current
B-com Honors - Logistics
UNISA
01.2018 - 01.2021
Fleet Administrator
Bidvest Bank
06.2017 - 04.2018
Air freight Intern
DHL GLOBAL FORWARDING
02.2015 - 02.2017
B-tech Degree - Logistics
Tshwane University of Technology
01.2014 - 01.2014
National Diploma - Logistics
Tshwane University of Technology
01.2010 - 01.2013
National Certificate - Grade 12
Meridian College
01.2008 - 01.2008