Logis
Kgaugelo Rampedi
Fleet Administrator
1 Breeriver Street, Norkem Park, Kempton Park,Gauteng
Summary
I am highly competent and hardworking Fleet administrator with a strong background of Fleet, Logistics and customer services. My work ethic is impeccable and I am always motivated when doing my daily tasks. I’m energetic and positive minded individual therefore I adapt quickly to any situation and environment. As an enthusiastic Logistics professional I strive to produce work of high standards by ensuring that I contribute to the teams success through hard work, attention to detail ,communication skills and excellent organisational skills.
Overview
7
7
years of professional experience
6
6
years of post-secondary education
Work History
Fleet Administrator
Ekurhuleni Water Care Company, ERWAT
10.2018 - Current
- Tracking of vehicles
- Ensure that the tracking system and the recovering unit on our fleet is updating and active always to ensure 100% of recovery rate annually
- Conducting driver training to improve driver awareness and knowledge in the field of hijackings, vehicle theft, accidents/incidents and how to report incidents
- Apply for new license disc and issue the license discs out to our drivers once processed
- Ensure that all the vehicles that need roadworthy goes for the roadworthy test before the license discs gets expired to ensure compliance
- Ensuring that the vehicles are serviced within their correct service intervals by planning bookings and ensuring that the appointments are conducted as agreed
- Approve quotations for any maintenance, battery replacement and tyre replacement within a day of receiving the quotation to prevent long lead times and encourage low prices on the maintenance of vehicle
- Conduct accidents and incidents report after accidents to ensure that the relevant information is collected for our insurance company, in order for repairs to take place
- Conduct meetings with the relevant service providers to improve and maintain relationships and identify any loop holes
- Ensuring our fleet policies and procedures meet our organizations standards
- Capturing trip sheets and calculating each department’s fuel usage and comparing to kilometers travelled
- Investigating any irregular spending and high fuel usage on our fleet cards and ensure optimal use of our fleet
- Ensure that our fleet is available when needed and follow up with repair agents to ensure the reduction of downtime
- Budgeting annually for fleet operations
- Monitoring the driver behavior and checking for patterns that can cause the organization money and providing driver training when necessary
- Ensuring vehicle check sheets/ inspection sheets are done and submitted weekly
- Administer driver attendance, approve and submit their overtimes
- Submitting dashboard reports and quarterly reports to Executive management
- Ensuring that vehicles are branded with the company logo
- Issuing out of fuel cards and checking of the overall balance of the cards
- Assisting with tender documents and processing purchase requisitions for procurement purposes
- Motor vehicle asset verification.
Fleet Administrator
Bidvest Bank
06.2017 - 04.2018
- Daily stock takes of relief vehicles
- Respond to relief vehicle requests by ensuring vehicles are delivered on time as per SLA
- Liaise with Dealerships to book vehicles for service
- Keep the client informed of service bookings and ensure timeous delivery
- Supervise drivers on the delivery and collection of relief vehicles
- Arrange for damaged vehicles to go for repairs
- Follow up with repair agents to ensure the reduction of downtime
- Liaise with the clients' insurance to ensure that all damages are reported
- Ensure accurate reporting on Cherwell and update on Fleet online
- Ensure relief vehicles are kept clean and in a good state to be issued to clients
- Co-ordinate the delivery and handover of new vehicles
- Co-ordinate the collection and termination process of vehicles no longer needed
- Monthly reports to management
- Manage internal relationships and ensure compliance with the SLA
- Administration Duties
- Issuing out license discs to clients
- Opening and closing incidents on Cherwell.
Air freight Intern
DHL GLOBAL FORWARDING
02.2015 - 02.2017
- Opening new domestic invoices for clients
- Responsible for invoicing clients using domestic invoices that involves shipments that are moved around the country
- Responsible for issuing out credits and debit notes when they are requested by a client
- Communicate with clients concerning the charges involved on the invoices and sending invoices to relevant departments and allocated clients
- Preparing delivery notes that will be used to direct truck drivers on which location to deliver the goods
- Following up with clients and ensuring that the goods are delivered at the right time and at the correct location
- Tracking the current location of shipments and when the shipment will be ready for the customer
- Administrative services that include telephonic services, filling, customer services, data capturing and file registration
- Responsible for lodging Proforma claims for damaged or lost cargo this include that the customer receives their goods in good conditions
- Responsible for preparing handover invoices for international clients
- Fleet management
- Customer services and relations
- Handle all client queries and complaints
- Liaise daily with clients about their deliveries and delayed deliveries
- Sort out problems
- Feedback and follow up on queries and complaints
- Ensure that clients are kept informed throughout the process
Education
B-com Honors - Logistics
UNISA
Pretoria 01.2018 - 01.2021
B-tech Degree - Logistics
Tshwane University of Technology
Pretoria 01.2014 - 01.2014
National Diploma - Logistics
Tshwane University of Technology
Pretoria 01.2010 - 01.2013
National Certificate - Grade 12
Meridian College
Phalaborwa 01.2008 - 01.2008
Skills
Operations and logistics
Additional Information
- PFMA certificate
Software
Intranet
Document store
Mix telematics
Cherwell
Accpac
My fuel(ABSA)
Excel
Outlook
Reference
- Patrick Mamabolo- Fleet manager at ERWAT 0728805063
- Chris Lishivha-Senior Fleet controller at Bidvest Bank 0797015611/071422010
- Charles Modibe-Senior Air Imports controller at DHL 0791988608
Timeline
Fleet Administrator
Ekurhuleni Water Care Company, ERWAT
10.2018 - Current
B-com Honors - Logistics
UNISA
01.2018 - 01.2021
Fleet Administrator
Bidvest Bank
06.2017 - 04.2018
Air freight Intern
DHL GLOBAL FORWARDING
02.2015 - 02.2017
B-tech Degree - Logistics
Tshwane University of Technology
01.2014 - 01.2014
National Diploma - Logistics
Tshwane University of Technology
01.2010 - 01.2013
National Certificate - Grade 12
Meridian College
01.2008 - 01.2008
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