Kelebogile Motshoane

• Understanding and managing the full Accounts Receivable function (Debtors)
• Understanding the University's finance and reporting systems and the parameters that govern the generic and specialized system reports.
• Downloading and/or accessing the applicable system reports and reconciliation records.
• Disseminating and informing departmental personnel on the applicable chart of accounts and the utilization thereof.
• Overseeing the investigation and resolution of all variances (e.g. outstanding amounts, short payments, etc.) and ensuring that the AR ageing reports remain within tolerable limits; Reviewing and monitoring the status of all the accounts and ensuring all transactions and balances are valid and that there are no duplications.
• Administering and maintaining the reconciliation of all debtor accounts and the replenishment of the bank accounts.
• Providing monthly status reports to the Financial Manager for discussion and reporting purposes.
• Advising the Finance Manager when certain problems are encountered, so that further appropriate action may be taken:
• When necessary, meetings with debtors and/or finance administrators to discuss, resolve and document actions & processes required to resolve outstanding accounts
• Assisting with the processing of invoices and credit notes when necessary
• Reviewing and reconciling the receipting statements, including membership fees, rent, deposits
• Allocating and populating the letters to be signed off and forwarded to the relevant clients in terms of outstanding balances
• Identifying, investigating, creating and processing adjustment/correction transactions and journals
• Understanding and managing the full Accounts Payable function (Creditors).
• Verifying and authorizing relevant documentation and corresponding account code/s for processing onto the University's finance system and approved, associated systems, as well as correction journals.
• Monitoring the utilization of the University credit card/s, debit card/s and/or petty cash, and overseeing the replenishment and reconciliation thereof.
• Understanding and administering the full Management Accounting function (GAAP, IFRS, 4th Schedule, King III, etc.)
• Ensuring that the Management Accounting function is understood and is correctly and accurately applied by all departmental personnel.
• Managing and verifying the physical inventory / stock and related accounts.
• Assisting with all necessary information for the Finance Manager to prepare the monthly financial reports for each of the Departments.
• Understanding and applying the University's financial policies and procedures, as well as understanding, applying and maintaining the departmental and inter-departmental financial procedures, routines and controls.
• Documenting departmental and inter-departmental processes, guidelines and rules, and where necessary creating and documenting related flow-diagrams.
• Instructing and guiding departmental personnel regarding financial policies and procedures and departmental/inter-departmental financial procedures, routines and controls.
• Investigating and reporting bottlenecks and/or inadequate controls and recommending more effective and/or additional processes and/or controls
• Supervising and overseeing junior finance personnel.
• Managing the performance and training of junior finance personnel in alignment with the department's business plan and service charted
• Setting up and maintaining an adequate, functional and user-friendly filing system of financial records (electronic and hardcopy)
• Preparing and providing ad hoc reconciliations and reports as and when required
• Summary of Positions Held:
• Operational Finance Specialist (June 2025 to November 2025)
• Financial consultant (June 2024 – November 2024)
• Senior Reconciliation Officer (September 2017 – December 2023)
• Administrative Financial Assistant (September 2012 – August 2017)

• Calculation of resignation, retirement, AD vesting and death claim benefits.
• Calculation of Exit Quotes generates letters and quality assure the letters.
• Transferring balances from Special benefit account and Apportionment accounts to the current accounts
• Processing of Credit Control Journals for each calculation done
• Quality assurance for calculations processed prior to submission of payments.
• Updating of the input file for the transactions to be uploaded on to the system.
• Service Manager to be uploaded with the required Calculation and with relevant notes.
• Resolution to internal and external request within Service level agreement
• Providing support and assistance to team members and managers.
• Liaising with internal stakeholders to ensure most up to date banking details are linked to the premium paying account.
• Investigating Billings exceptions and Current account credit balances.
• Assist on Deposit, Collection and Rule 15A Workflows
• Assist with Deposit allocation Month end and Mid-month
• Providing support and assistance to team members
• Reconciling members' information on system to the Exit calculation.
• Analyzing members' Current Accounts
• Prepare daily journal files.
• Investigate and reconcile members billing accounts.
• Provide support to the broader Life Operations business units.
• Establish, maintain, and build relationships with key stakeholders.
• Liaison function with internal and external department.
• Assist with year-end requirements and audit queries.
• Respond to queries and investigations within agreed SLA.
• Adherence to process control and service levels agreements.
• Performing other duties assigned from time to time by the manager.
• Exits
• Billings
• Accounting
• Stakeholder management
• Additional Accountabilities

• Responsible together with Finance Manager for Monthly US GAAP Trial Balance reporting in tight deadline and local statutory filings
• Being a business partner by delivering financial support and maintaining good communication and relationships with local business stakeholders.
• Recommend changes to the company's processes and policies to reduce costs and maximize profit.
• Collect and analyze data about company's operational costs.
• Manage General Ledger and Balance Sheet
• Prepare balance sheet reconciliation.
• Support inventory count.
• Support budget and forecast.
• Manage accounts receivable.
• Manage accounts payable.
• Support statutory reporting, i.e. vat and tax submission.
• Support month-end reporting.
• Support internal and external audit.
• Support and hoc projects.
• Increased client satisfaction by providing personalized financial advice and investment recommendations.
• Led workshops on personal finance topics to educate community members about effective money management practices.
• Reviewed existing client portfolios, identifying opportunities for diversification and risk mitigation.
• Prepared detailed reports analyzing portfolio performance against established goals, ensuring transparency and accountability to stakeholders.
• Provided ongoing support for clients experiencing financial challenges, offering guidance on debt management and budgeting techniques.

• Resolve differences monthly and analyze reconciliation differences.
• Prepare reconciliation of Project Clearing Account, Residence Deposit Account, RMB term loan.
• Prepare University' monthly VAT returns for submission to SARS and reconciliations thereof.
• Investigate unusual entries in general ledger account.
• Corrective action, that is by processing journals or referring to the relevant person.
• Review account balance after correction and attend to all general ledger queries.
• Analyze and resolve entries on the Income Statement.
• Ensure that all reconciliations are signed and submitted based on financial reporting deadlines.
• Ensure that all balance sheet accounts are reconciled monthly, and that the recon balances agree to the Trial Balance for the period.
• Assist in ensuring that correct GL accounts are being used.
• Establish concerns within the business and ensure that adequate training is provided (Liaison with Business Managers).
• Assist with the preparations for Internal and External Audit.
• Prepare year end reconciliation files for audit and assist in obtaining supporting documents as required by the auditors.
• Assist in providing information and reports to ensure that audit requirements are met promptly.
• Ensure that Audit Tracker is updated monthly.
• Assist with board packs including comments as required by Senior Management.
• Assist in completing quarterly returns to the South African Reserve Bank.
• Administration of funds in projects (administered funds), record all payment requests to transfer funds in a register and ensure that all payment requirements are authorized and sent timeous to debtor's department for processing.
• Reconcile Intercompany accounts, confirm intercompany balances and resolve differences monthly.
• Processing of Journals (monthly, weekly, and annually) including uploading ADI journals.
• Assist in capturing internal requisitions and issuing internal requisition books to other departments.
• Assist with any finance related duties that may be assigned by your line manager or senior management.
• Collaborative initiation on University' automation reconciliation submitted online.
• Tasked top prepare business process document for monthly reconciliation automation, whereby recons prepared are prepared by preparers across the University are automatically submitted to finance and business managers for
• Achievements
• Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
• Improved department efficiency by streamlining and implementing policies and processes.
• Implemented process improvements that streamlined workflows, reducing redundancies and increasing operational efficiency.
• Mentored junior staff members, helping them develop their skills and advance in their careers.
• Enhanced communication between team members by organizing regular meetings and fostering open dialogue.
• Streamlined report writing processes, allowing for quicker turnover and more accurate record-keeping.
• Improved team morale and performance with consistent feedback and recognition of achievements.

Administrative Financial Assistant:
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Print from Oracle and match official Purchase Orders to Take-On Forms, issue to Project
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Managers, Service Providers and CPP Administrator to archive.
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Check accuracy and completeness on financial documents, ensure duplication and scanning is performed for record keeping purposes.
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Ensure documents are submitted timely to Central Finance for data capturing and invoices paid within contractual terms.
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Process, maintain and reconcile internal requisitions for supplies and equipment.
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Investigate and resolve outstanding items by liaising with procurement officers.
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Creditors / Suppliers and respective departments either by telephone and / or e-mail.
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Perform supplier reconciliation (supplier statements to Oracle On Hold Report) monthly and as issued by Central Finance.
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Prepare and submit to Procurement applications of new vendors for loading onto Wits
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supplier database.
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Assist with the procurement function and tender administration issues.
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Solve data processing problems with all clients, divisions and faculties including liaison with IT Finance.
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Support Project Managers in ensuring adherence to all internal processes and project tasks.
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Identification and implementation of value improvement in processes.
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Assist in the preparation of monthly general ledger and fixed assets reconciliations.
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Assist in the preparation of management reports and budgets.
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Assist in the preparation of materials for the purpose of internal and external audits.
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Respond to queries and provide information to staff, clients, vendors, divisions and
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faculties on new procedures and business systems.
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Maintain accurate, organized, and complete filing and archiving system to include all documents required to sustain internal, sound and regulatory compliance, to include preparation of materials for the purpose of internal and external audits.
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Compile and maintain inventory of office equipment (fixed assets register).
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Arrange for the repair and maintenance of office equipment.
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Provide support to the accounting and financial reporting systems.
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Assist in the development and maintenance of division action plans as needed.
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Contribute to divisional and organizational goals by accomplishing related duties as assigned

• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.

• Acquire and present the Professional indemnity insurance policy update annually.
• Update the short-term asset insurance policy quarterly in line with the asset register.
• Liaise with the insurance broker on assets procured, disposed and stolen to update the short-term insurance policy as and when required.
• Review the cash flow statements from the Scheme administrator bi-weekly and provide commentary to the FAO.
• Review finance management practices (including policy compliance, audit trails and fixed assets) in preparation of the Head Office Internal Audit review annually.
• Ensure timeous submission of financial performance reports of the Scheme (and Onyx option) to the Council for Medical Schemes.
• Review REF and statutory returns for correctness (against the management accounts) and ensure timeous submission to the Council for Medical Schemes.
• Liaise with Scheme actuaries in terms of outstanding work, scope letters, budgets and invoices.
• Ensure investment instructions are timeous processed and appropriately recorded for audit purposes.
• Systematic review of all scheme monies paid into and out of Gems bank accounts on a daily basis and enquiring about any items that are incorrectly paid or received.
• Process, order and purchase goods and services for the head office in line with the approved budget and Divisional requirements.
• Review contracted service provider invoices monthly, confirm charges in accordance with contractual agreements and recommend payment to the Executive Finance.
• Reconciling investment instructions for the month and confirming 3rd party confirmations.
• Obtain investment performance reports from Scheme Administrator and submit to the FAO.
• Prepare and submit a quarterly physical asset verification report indicating existence, usage, allocation and possible adjustments to the fixed asset register.
• Liaise with the Scheme Administrator in terms of daily payment requirements and confirmation thereof.
• Review the weekly expenditure reports for items procured, accrued and paid and ensure items are allocated correctly against the Head Office budget.
• Provide input on the Head Office budget review process (R90 million) twice a year.
• Provide input on the development, maintenance and implementation of finance and supply chain policies.
• Ensure sound contract environment through quarterly reviews and report on the contractual obligations of: Actuarial services, Internal audit services etc.
• Attend Finance Forum meetings monthly and participate in discussions.
• Report on compliance with the following policies on a quarterly basis: Finance policy, Credit card policy, Trustee remuneration policy and Supply chain policy.
• Create and implement financial policies to guarantee operational efficiency.
• Oversee the preparation and planning of budgets.
• Maintain records and receipts for all daily transactions.
• Ensure financial records are kept up to date with the latest transactions and changes.
• Monitor all bank deposits and payments.
• Perform periodic financial analysis to detect and resolve problems.
• Prepare balance sheets and invoices.
• Prepared monthly reconciliation of bank accounts and took corrective actions on deviations.