Keleabetswe Dudu Khayemba
Pretoria
Summary
Experienced Administrator, Receptionist and Document Controller with 18+ years in Manufacturing, Engineering Services and R&D within NECSA. Proven track record in IP Administration, Project Coordination, Procurement, and Compliance. A self-starter with strong communication and problem-solving skills. Proficient in MS Office, Docman, Solomon, Teamcenter, Inteum and KIM. Detail-oriented and adept at managing confidential records, stakeholder meetings, and regulatory documentation.
Overview
21
21
years of professional experience
Work History
IP Administrator - seconded
Office of Technology Transfer, NECSA
02.2022 - Current
- Administer IP reporting: IVD spreadsheet updates, Inteum, Docman, KIM submissions for IP7 numbers per IPR Act
- Managed procurement process for IP law firms, ensuring timely invoice declaration and payment follow-ups
- Maintain accurate records and indexing of Letter Patents, R&I Agreements, and law firm correspondence as Document Custodian
- Coordinate TIA and IPRC meetings: agenda prep, minutes, stakeholder reviews, and action follow-ups
- Compile Annual IP Fund applications and upload Post-Act invoices
- Catalogued Necsa IP data and tracked patent status, including new, lapsed, expired, and renewed patents
- Support IP Awareness initiatives and World IP Day virtual celebrations
- Provided general office support by managing gate access and booking venues for meetings.: gate access, venue booking, document signatures, defect reporting
Chief Administration Assistant
Nuclear Waste Research, NECSA
07.2016 - 01.2022
- Managed Section Head diary, electronic communications, and meeting logistics to ensure efficient scheduling and communication
- Coordinated ISO 9001, SHEQ, and Docman processes, ensuring compliance and proper documentation
- Administered procurement and budgets for stationery, cleaning, and service provider payments, maintaining cost-effectiveness
- Coordinated local and international travel arrangements for staff and clients, security clearances, and access control
- Prepared quarterly reports, KPAs, and staff information for Divisional reporting
- Maintained asset register for furniture, IT, and Capex. Supervised building maintenance via BPMS
Project Document Controller
Pelindaba Consulting Services, NECSA
05.2013 - 06.2016
- Captured data on Teamcenter and Nucleus, formatted and updated reports to meet latest templates and standards
- Generated document numbers, maintained Master Project Reports to ensure accurate project tracking
- Managed procurement processes, maintained records for internal and external stakeholders to support efficient operations
Document Controller
Engineering Services, NECSA
05.2010 - 04.2013
- Managed document and drawing transmittals, ensuring accurate configuration control
- Performed document scanning for digital archiving and managed BBS and Intranet to enhance communication
- Processed invoices and internal/external purchase orders on Teamcenter to support operational workflows
Document Control Assistant
Nuclear Manufacturing, NECSA
06.2006 - 04.2010
- Compiled ASME III & VIII procedures and work instructions, organising project files for streamlined access and compliance
- Registered workflows on Nucleus and processed work orders on Solomon to ensure accurate tracking of project documentation
- Managed non-destructive examination, quality control, and calibration certificates; conducted ISO 9001:2008 internal audits to uphold quality standards
- Authorised QA records and distributed documents
Admin Assistant / Receptionist
Fabritech, NECSA
01.2006 - 05.2006
- Coordinated calls, diaries, and meeting schedules for managers to enhance organisation and communication
- Drafted memos for internal communication to facilitate information sharing
- Handled incoming calls and emails, providing prompt responses or directing queries to appropriate departments.
- Answered telephone calls to offer information, direct callers and take messages.
- Handled photocopying documents, updating files and faxing communications for staff.
Education
N5 National Certificate - Public Administration
PSETA
07-2026
N6 National Diploma - Management Administration
Tshwane South TVET College
01-2021
Grade 12 - Senior Certificate
Dansa International College
Skills
- IP Administration
- IP Law Firm Procurement
- Document Control
- Records Management
- Data Management
- Procurement
- Invoicing
- Payables Follow-up
- Meeting Coordination
- Minutes
- Stakeholder Liaison
- MS Office
- Docman
- Teamcenter
- Inteum
- KIM
- Nucleus
- ISO 9001
- Reporting
- Archiving
Custom
- Dr. E. Stassen, Section Head: NWR, 083 308 0264
- Mr. Driekus Van Der Westhuizen, Chief Scientist / Acting Manager, 082 452 4712
Personal Information
ID Number: 860616 0299 083
Timeline
IP Administrator - seconded
Office of Technology Transfer, NECSA
02.2022 - Current
Chief Administration Assistant
Nuclear Waste Research, NECSA
07.2016 - 01.2022
Project Document Controller
Pelindaba Consulting Services, NECSA
05.2013 - 06.2016
Document Controller
Engineering Services, NECSA
05.2010 - 04.2013
Document Control Assistant
Nuclear Manufacturing, NECSA
06.2006 - 04.2010
Admin Assistant / Receptionist
Fabritech, NECSA
01.2006 - 05.2006
N5 National Certificate - Public Administration
PSETA
N6 National Diploma - Management Administration
Tshwane South TVET College
Grade 12 - Senior Certificate
Dansa International College