Microsoft office,SAMS, QuickBooks and Sage
KEGOMODITSWE KEITHENG SAUDAN
ADMINISTRATION
Thaba-Nchu
Summary
Systematic Administrative Assistant with over 5 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision. Versatile, offering 5 years of experience in efficient front desk management. Successful at prioritizing tasks, maintaining organization and optimizing workflow. Accustomed to balancing high-volume inquiries with administrative needs for members of staff. Reliable at offering general office support. Detail-oriented specialist with background coordinating scheduling and record-keeping. Efficient. and clear communicator and self-motivated worker with decisive nature necessary to manage independent work. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
11
11
years of professional experience
10
10
years of post-secondary education
3
3
Language
Work History
Accounting Clerk
ND Accounting Services
Mahikeng
04.2022 - 12.2023
- Input high volume of monthly invoices with consistent accuracy.
- Monitored status of accounts receivable and payable to facilitate prompt processing.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Completed biweekly payroll for company personnel.
- Tracked expenses to comply with budgets.
- Collected and summarized expenses for profit and loss analysis.
- Completed financial reports, providing insight into performance, operations, and cash flow.
- Maintained accounting records utilizing in-house and client systems.
- Maintained accurate and complete documentation to facilitate accounting and filing functions.
- Generated comprehensive reports for senior management, covering key financial metrics.
- Identified and resolved internal accounting variances, promoting data accuracy.
- Used accounting software to prepare weekly and monthly financial reports.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Coordinated office supply ordering to avail materials for streamlined operations.
- Coordinated with external auditors to resolve discrepancies.
- Verified items billed against items ordered and reconciled differences through follow-up with vendor.
Accounting Clerk
Harvest Charttered Accountants
Mahikeng
09.2021 - 03.2022
- Completed biweekly payroll for company personnel.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Monitored status of accounts receivable and payable to facilitate prompt processing.
- Input high volume of monthly invoices with consistent accuracy.
- Registered Companies with CIPC and maintained annual compliancy.
- Submitted SARS returns for companies and individuals as well as maintaining annual compliancy with SARS.
- Created profiles for companies with the department of labour as well as registered companies for uif and coida.
Administrative Assistant
Aflame Primary School
Mahikeng
12.2018 - 09.2020
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Proficient in SA SAMS( South Africa School And Management Systems).
- Coordinated bookkeeping activities in QuickBooks and Lawson, including invoicing and accounts payable.
- Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
- Coached new employees on administrative procedures, company policies and performance standards.
- Arranged rapid office equipment repair and maintenance with vendors.
- Maintained complex digital filing system for financial information.
- Handled client correspondence and tracked records to foster office efficiency.
- Supported logistics for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
- Drafted professional memos, letters and marketing copy to support school objectives and growth.
- Organized weekly staff meetings and logged minutes for corporate records.
Administrator
Those Guyz Pty(Ltd)
Mahikeng
01.2017 - 12.2018
- Assisted executive leaders in decision-making procedures by creating daily reports to advise leaders on corrective actions and process improvements.
- Established and updated work schedules to account for changing staff levels and expected workloads.
- Successfully juggled multiple projects simultaneously to aid executive leaders.
- Improved information collection and recordkeeping accuracy by creating, updating and managing customer communications.
- Managed agendas and calendars, boosting productivity and improving organizational initiatives.
- Employed proven problem-solving techniques to resolve issues quickly and effectively.
- Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel as point of contact for office.
- Computerized office activities, maintained customer communications and tracked records through delivery.
Sales Representative
VODACOM
Mmabatho
09.2012 - 09.2016
- Established beneficial professional networks and partnerships to gain insight and campaign support resulting in long-term business relationships.
- Devised and implemented product strategies for filling market gaps and driving consistent sales.
- Met frequently with technical, product management and service personnel to stay current on company offerings and business policies.
- Brought Customer Satisfaction Index levels from unsatisfactory to levels acceptable to VODACOM.
- Reached out to customers after completed sales to evaluate satisfaction and determine immediate service requirements.
- Pursued minimum of 30 new contracts each month.
- Effectively sold 70% of inventory, reducing units by satisfactory amount.
- Increased revenue by 70% before time and achieved all sales goals for duration of my employment.
- Enhanced territory operations through successful cold-calling of area business leaders and establishing favorable contracts.
- Served as liaison for company, clients and referred prospects regarding inquiries, issues, order management, post-sales follow-up and customer relations.
- Provided sales consultations on functional and stylistic benefits of each custom product.
- Helped resolve client problems quickly with superior customer service.
- Contacted customers and prospects to generate new business.
- Proactively managed client correspondence and recorded all tracking and communications.
- Built strong rapport with clients by understanding needs and clearly explaining products.
- Determined problem areas and resolved issues related to profitability and business objective achievement.
- Attended 2 advanced training sessions and conferences to increase customer service and ICT product knowledge and productivity.
- Efficiently solved complex problems that impacted management.
Education
High School Diploma -
Mmabatho High School
Mmabatho 01.2002 - 12.2003
Bachelor of Commerce in Statistics - Business Statistics And Economics
North West University
Mmabatho 01.2004 - 06.2008
Bachelor of Arts - Development Studies
UNISA
Mafikeng 01.2020 - Current
Skills
Meeting minutes
Process optimization
Spreadsheet management
Office administration
Statistical data gathering
Document conversion
Scheduling
Letter preparation
[English] Fluency
Invoice Processing
Writing reports
Records management
Supervising staff
Mail handling
Staff Management
Multi-line phone proficiency
Database administration
Business correspondence
Customer and client relations
Administrative support
Recordkeeping
Report analysis
Hobbies
Reading is my favorite pastime is reading as well as playing chess or any problem solving games such as Sudoku and various puzzles. I develop interest very quickly therefore gardening and DIY projects have proven to be necessary for a peaceful of mind. When an opportunity arises i travel, and pick up cuisines along the way.
Software
Timeline
Accounting Clerk
ND Accounting Services
04.2022 - 12.2023
Accounting Clerk
Harvest Charttered Accountants
09.2021 - 03.2022
Bachelor of Arts - Development Studies
UNISA
01.2020 - Current
Administrative Assistant
Aflame Primary School
12.2018 - 09.2020
Administrator
Those Guyz Pty(Ltd)
01.2017 - 12.2018
Sales Representative
VODACOM
09.2012 - 09.2016
Bachelor of Commerce in Statistics - Business Statistics And Economics
North West University
01.2004 - 06.2008
High School Diploma -
Mmabatho High School
01.2002 - 12.2003