Keegan Cox

Fund Management:

• · Oversee the allocation and distribution of bursary funds for a total of 165 students.
• · Ensure compliance with regulatory requirements and bursary agreements.
• · Monitor and report on fund performance and utilization.

Application and Selection Process:

• · Manage the bursary application process, including recruitment campaigns, receiving, and reviewing applications.
• · Coordinate the selection committee and ensure fair and transparent selection processes.
• · Communicate with applicants regarding their application status.

Bursary Relations:

• · Maintain and develop relationships with current and potential bursar
• · Prepare and present reports to six (6) project companies on the impact of their contributions.
• · Organize bursary appreciation events and recognition programs.

Recipient Support:

• · Provide support and guidance to 165 bursary recipients.
• · Monitor recipients’ academic progress and compliance with bursary conditions.
• · Address any issues or concerns raised by recipients.

Administrative Duties:

• · Maintain accurate records of all bursary-related activities.
• · Prepare financial reports and budgets for the bursary program.
• · Ensure timely disbursement of funds to recipients.

• Finance Administration: Drafting a monthly events expense report, facilitating procurement process, processing payments to internal and external vendors/suppliers, ensuring compliance with the procurement policy
• Professional Collaboration: Departmental professional liaison with external institutions, working with and assisting the HOD in implementing new policies and procedures
• Supporting Head of Department (HOD): Assisting the HOD with the coordination of academic administration procedures, drafting reports on behalf of the HOD, assisting with self-evaluation monitoring visits
• SAICA Interaction: Constant liaison with SAICA's professional development and transformation teams, reporting constant progress to the HOD
• Data Management and Compliance: Obtaining information from relevant departments for compiling reports to SAICA, assisting academics with compiling subject area files to comply with SAICA's competency framework
• Reporting and Analytics: Student Enrollment, Promotions, Graduation and Student throughput stats
• Monitoring and Evaluation: Liaising with the monitoring team leader to establish the program and ensure key staff members' availability
• External/Internal Module Moderation: Compiling external module moderation summary reports for the Student Assessment Committee, compiling the Internal and External Moderators and Examiners Report for the Student Assessment Committee
• SAICA Board Exams Management: Preparing and drafting reports for the Head of Department (HOD), liaising with SAICA's graduate and exams departments, assisting with monitoring pass rates and maintaining files of exam results
• Head of Administration Responsibilities: Handling requests from various entities, supporting the HOD in budget management, supervising administrative staff, coordinating office space allocation, planning and implementing office systems, managing leave schedules, coordinating faculty committee representation, managing office inventory and equipment, planning and coordinating institutional pgda program, set test dates and arranged invigilators
• Human Resources Management: Coordinating staff appraisals and probation periods, ensuring up-to-date files for promotions, drafting progress reports for probation staff, assisting in the process for new posts, attending appointments meetings and interviews, drafting contracts, liaising with HR and incumbents, assisting with HR queries
• Coordinator: Departmental Internal/External Functions: Main Event Planner for PGDA Gala Dinner, Co-Event planner for SAICA Business Games, arranging logistics for HOD and academics attending Internal/External Conferences, Main Event Planner for Staff End of Year Functions
• Bursaries/Sponsorships/Loans Management: Managing financial functions for postgraduate students, consulting with students on loans, accommodation placement and bursaries, scrutinizing and monitoring student accounts, verifying application forms and proof of payment, managing money received and allocating accordingly
• Sponsorships/Donations: Drafting proposals for sponsorships and donations, obtaining sponsorships and donations for departmental initiatives, attending meetings with donors, managing received funds and allocating accordingly
• Administrative Support: Assisting academic coordinators with administrative tasks, arranging registration of students and obtaining financial clearance, acting as a personal mentor to students
• Program Management: Specific administrative tasks related to PGDA, BCom Accounting, and BCom Financial Accounting programs, arranging class photos and preparing data for submission to SAICA
• Test Preparation: Planning and organizing monthly test/exam dates, ensuring venues and invigilators are available, obtaining, quality assuring, copying, boxing, and submitting tests to the faculty, informing students about the time and venue for tests
• Marketing and Outreach: Coordinating the marketing of departmental programs, liaising with schools and the school liaison unit, coordinating visits to promote the profession, identifying new prospects, planning events, and coordinating projects, collaborating with Career Xplor and graduate recruitment
• Student Application & Selection: Screen and finally select Undergraduate: Post-Matric and Current Matric (BCom Accounting and BCom Financial Accounting) and Postgraduate: (PGDA and Masters)
• Higher Degrees: Review applications, coordinate admissions committees, and communicate decisions to applicants. Provide support and guidance to students regarding program expectations. Provide information and resources on academic and non-academic support services. Generate reports and analyze data on student demographics, enrollment trends, and program outcomes. Organize orientations, workshops, and seminars for graduate students. Compile reports for Senate Higher Degrees: Title Registration; Ethics Clearance, Appointment of Supervisors.
• Commissioner of Oaths: Certifying documents on allocated days on behalf of the faculty.
• Established strategic partnerships with external organizations, expanding program reach and impact.
• Enhanced program efficiency by streamlining processes and implementing data-driven improvements.

• Virtual Training/Workshop (Covid-19 Assessment): Conducting virtual training for Academic and Administrative staff on new Covid-19 assessment rules, integration of these rules with computer-based systems
• Committee Administrator: CHS Student Affairs, CHS Student Assessments, CHS Faculty Academic Planning
• Project Leadership: Leading various functionalities, including student readmissions, academic program planning, module descriptors, timetable management, registration, applications, MAS (Marks Administration System), promotions, and graduation processes
• Re-admissions: Compiling re-admission documentation, executing committee decisions, managing internal transfer student details and provide readmission governance to committee members
• Academic Program: Preparing meeting documents for CHAP, submitting curriculum changes, amending Rules of Combination (ROC), identifying active and inactive modules
• Module Descriptors: Managing module details such as total credits, duration, year level, learning time, pre and co-requisites, and prohibited combinations
• Timetable Management: Handling the faculty's academic and examination timetables, coordinating Service Level Agreements (SLA), clash groups, venue utilization, and tutorial group allocations
• Registration: Coordinating faculty registration, overseeing registration-override authorization, handling amendments forms (add & delete of modules)
• Applications: Coordinating faculty selection processes, verifying matric results, coordinating internal transfer application processes
• MAS (Marks Administration System): Creating assessment schedules, uploading marks onto the SASi system, coordinating special assessment processes
• Promotions: Initiating requests for blue forms, checking students' academic records for promotional codes, coordinating Senate assessment rules
• Graduation: Checking and maintaining the graduation list, coordination with departments and Student Admin
• Supervision and Training: Overseeing the undergraduate office and staff personnel, recruiting and training human resources, facilitating workshops on assessment and student affairs processes
• Testing Computer-Based Systems: Selected to test SASI and MAS systems whenever new enhancements are implemented, checking the functionality and identifying anomalies in the new enhancements.
• Established effective relationships with key stakeholders both internally and externally for increased collaboration opportunities.
• Enhanced communication between team members by organizing regular meetings and fostering open dialogue.
• Implemented process improvements that streamlined workflows, reducing redundancies and increasing operational efficiency.
• Mentored junior staff members, helping them develop their skills and advance in their careers.
• Delivered high-quality training programs, enhancing employee skill sets and contributing to professional development efforts.
• Utilized data-driven decision-making techniques to inform strategic planning processes and measure progress towards goals.
• Improved department efficiency by streamlining and implementing policies and processes.
• Streamlined report writing processes, allowing for quicker turnover and more accurate record-keeping.

• Committee Administration: CHS General Appointments - Recruitment administration, Appointments (Professional support staff)
• CHS Professorial Committee - Managed Faculty and Department Budgets: Committee administration for appointments of Associate Lecturers/Professors, Senior Lecturers, resignations, retirements, research
• Processed and monitored claims for faculty, departmental staff, and students.
• Managed work-study and tutor budgets.
• Handled procurement and accounts payable, including creating order numbers and receivals.
• Sourced requirements per procurement policies.
• Prepared payment requisitions, staff reimbursements, and student payments via Finance.
• Monitored restricted funding and the DHET Clinical Grant for various departments.
• Processed clinical placement contracts and transport claims for staff and students.
• Maintained an income and expenditure database.
• Procured assets according to university policy.
• Assisted in managing the faculty fleet.
• Kept an asset register.
• (Temporary Position Information) - The Finance position was temporary for six months only.

• Administrative Support: Application editing, online assistance, curriculum advisory, minute-taking, processing tasks
• Student Support: Assisting potential students with program requirements, assisting with student orientation
• Faculty Support: Supporting faculty officers with various tasks
• Marketing and Public Relations: Assisting the Public Relations office with marketing, providing curriculum advising support to remote areas and schools
• Documentation: Handling documentation tasks related to special assessment forms, credit application forms, etc
• Data Management: Transferring information into data via Excel spreadsheets and Word
• Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities
• Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse
• Created, prepared, and delivered reports to various departments.

• Greeted visitors and appropriately directed to designated areas.
• Answered and managed incoming and outgoing calls while recording accurate messages.
• Directed incoming mail, interoffice messages and packages to office recipients.
• Collected mail from departmental mailboxes and other designated areas at allocated times for post office processing.
• Provided positive student experiences and enhanced faculty reputation through attentive, helpful service.