Work Preference
Summary
Overview
Work History
Education
Skills
Software
Certification
Timeline
ADDITIONAL EXPERIENCE GAINED
Generic
Kaylin Swart
Open To Work

Kaylin Swart

Project Administration And Coordinator
Johannesburg,GP

Work Preference

Job Search Status

Open to work
Desired start date: Immediately

Desired Job Title

Rental Project CoordinatorProject and Compliance AdministrationFinance and Office AdministratorReceptionist, Data Capturer and Administrator

Work Type

Full Time

Location Preference

On-SiteRemote
Location: Johannesburg, GP, ZA
Open to relocation: Yes

Salary Range

20000/yr - 200000/yr

Important To Me

Career advancementWork-life balanceCompany CulturePersonal development programsHealthcare benefitsPaid time offPaid sick leaveWork from home optionFlexible work hoursTeam Building / Company Retreats

Summary

  • Collaborative
  • Quick learner
  • Decision maker
  • Enthusiastic
  • Aspiring Scrum Master

Overview

7
7
years of professional experience
9
9
Certifications

Work History

Rental Project Coordinator

Master Power Technologies
03.2024 - 12.2024
  • Loading of customers onto SAP.
  • Notifying internal parties of the new project.
  • Maintaining Project documents on file and system.
  • Managing costing in SAP vs Calculated sheet.
  • Co-ordinating purchasing of stock and keeping track of said PO’s and stock for servicing of generators - creating purchasing orders.
  • Managing travel and accommodation for technicians and staff going to site.
  • Managing stock of Gens and spares with the Warehouse department.
  • Communicate with customers and suppliers for resources needed and supplied.
  • Manage stock items required for the order and bookings on SAP.
  • Communication with customers and staff to ensure appointments and expectations are met where resources are required and that the booking is done so accordingly via e-works and telephonically.
  • E- Works bookings for all resources in line with the project and order expectations.
  • Issuing UPS’s (serial numbers), batteries, cabinets, rectifiers, fans, UC equipment on deliveries notes with the correct info in order to maintain a stable database.
  • Book the deliveries with the logistics manager in advance.
  • Ensure goods are packed and dispatched correctly.
  • Provide support in effective and efficient project handover with supporting documents and to manage deadlines effectively.
  • Submissions of claims/ invoices to the customer and or consultants for approvals.

Project and Compliance Administration

Hohm Energy Services Pty Ltd
11.2022 - 10.2023
  • Efficiently cleared data backlogs through short sprints.
  • Achieved clearance of client-installed data and compliance documents within a span of less than 2 months.
  • Developed new administrative processes for installer-related documents within the SSEG process.
  • Managed compliance documents effectively.
  • Assisted the manager/team lead in retrieving outstanding documents.
  • Created document procedures and guidelines.
  • Worked collaboratively with the Samar app and Nedbank to administer Samar and manage outstanding signatures for Nedbank.
  • Handled Nedbank administration for contract purposes.
  • Innovated and implemented procedures and processes to enhance overall team and installer efficiency.
  • Facilitated communication and administrative support for over 15 different installers, representing the company.
  • Coached newly onboarded installers on the necessary compliance administration procedures and processes.
  • Spearheaded project administration to ensure installers had all required resources.

Finance and Office Administrator

Hohm Energy Services Pty Ltd
11.2022 - 10.2023
  • Orchestrated the administration of incoming clients within the Asana CRM system, ensuring efficient project management.
  • Implemented a structured approach for entering and managing client data in asana, contributing to streamlined project coordination.
  • Managed payment procedures and maintained consistent client communication to facilitate project finances.
  • Utilized payment forms linked to asana for uploading invoices, optimizing financial operations within project management.
  • Conducted meticulous invoice evaluations, guaranteeing accuracy and compliance with project financial requirements.
  • Organized invoices within Dext and Google Drive, enhancing document management within project coordination.
  • Spearheaded the development of new processes in Google Drive and Asana to improve project information management.
  • Successfully established a new office space and procured necessary office equipment to support project operations.
  • Showcased strong administrative capabilities by efficiently completing company forms for Nedbank and other related documentation, ensuring project compliance.
  • Managed flight administration, including flight and accommodation bookings for the entire company, contributing to efficient project and company travel arrangements.

Receptionist, Data Capturer and Administrator

Revov Batteries Pty Ltd
11.2021 - 03.2022
  • Answering phones and transferring calls.
  • Taking and passing on messages.
  • Making of calls to recent customers of jobs recently done / services provided or installation advice needed by technical team.
  • Customer care (complaints, compliments, assist with technical queries and situations still not handled or assisted with).
  • Recording of calls made or received.
  • Booking of meetings and meeting rooms.
  • Acceptance of deliveries.
  • Ordering of office supplies and coffee.
  • Offering beverages to clients and customers who walk into the office.
  • Keep reception and front of house neat and tidy.
  • Make sure telephone lines are working perfectly.
  • Handling of the rental car company for company vehicles. Keeping track of mileage, license disks and insurance of all the vehicles
  • Handling of insurance for vehicles.
  • Handling of other various companies relating to admin duties.
  • Data capturing of serial numbers and shipping notes of batteries.
  • Recording of clients and their orders.
  • Recording of information for employees. (Birthdays, next of kin, cell phone numbers)

Waitress/ Front of House/ Bartender

Various
01.2018 - 10.2021
  • Cesco’s Strydom Park – 2 years
  • Green and Gold – 10 months
  • Papoulis Place
  • Throbbing Strawberry – 1.2 Years
  • Rumours Rock City
  • Insight Promotions

Education

Learn Event Planning From Scratch - Events

Hyde Park High School
04.2001 -

Skills

Office 365- Good knowledge of all apps included

Strong work ethic

Attention to detail

Good communication skills

Workshop facilitation

Conflict mediation

Coaching agile teams

Software

Asana

SAP

Click Up

Certification

Sasol Accredited Scrum Master Certificate

Timeline

Rental Project Coordinator

Master Power Technologies
03.2024 - 12.2024

Project and Compliance Administration

Hohm Energy Services Pty Ltd
11.2022 - 10.2023

Finance and Office Administrator

Hohm Energy Services Pty Ltd
11.2022 - 10.2023

Receptionist, Data Capturer and Administrator

Revov Batteries Pty Ltd
11.2021 - 03.2022

Waitress/ Front of House/ Bartender

Various
01.2018 - 10.2021

Learn Event Planning From Scratch - Events

Hyde Park High School
04.2001 -

ADDITIONAL EXPERIENCE GAINED

  • Shadowed Sasol Agile Coach November 2023 to February 2024
  • Agile Scrum Master - facilitating Scrum Events
  • Coaching Team on Agile ways of work
  • Mediating team conflict
  • Setting up and assisting in facilitation of ideation workshops
  • Building Agile Backlogs and aligning to delivery timelines

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Kaylin SwartProject Administration And Coordinator