Kaylee van der Walt
Summary
Innovative researcher skilled in developing probing questions and generating meaningful results. Works effectively and collaboratively with teams and individuals, showcasing strong analytical, communication, and teamwork skills. Organized and dependable candidate successful at managing multiple priorities, demonstrating focus and dedication to the task at hand. Brings a positive attitude and commitment to continuous learning and growth, with a proven ability to quickly adapt to new environments.
Overview
22
22
years of professional experience
Work History
Administrator and Maintenance Accounts Manager
Direct Control Solutions
01.2012 - Current
- Company Overview: http://directcontrols.co.uk/
- Front line communications with all Clients, Engineers and Subcontractors, Scheduling of all visits for engineers and maintaining their calendars accordingly and arranging with relevant clients to allow access to site.
- Data capturing, Managing all contract renewals, sending all legal contractual documents to relevant clients. Tracking Annual leave and Sick pay, Engineer report vetting and filing within online systems. Managing full client portfolio of +/- 200 different sites.
- Tracking Annual Earnings of the firm with Bi-monthly invoicing of all engineer visits. Providing basic HR services for the engineering team. Correlating all engineer timesheets weekly and then forwarding to management for processing. Dealing with any queries from Clients and engineers
- London Based
- Work remotely
- Self Employed Basis
Personal Assistant to 4 Directors, Corporate Receptionist, Office Manager and Events Co-Coordinator
Business Control Solutions
05.2007 - 12.2011
- Company Overview: https://www.bcsconsulting.com/
- PA and Corporate Receptionist Role:
- Travel arrangements for Consultants (120 Consultants employed) and Directors as needed (Domestic and international)
- Meet and Greet all Guests, Clients, Contractors etc
- Diary Management for all Directors
- Sourcing and booking appropriate venues for external business lunches/dinners and private events
- Co-ordination of annual GM meeting along with minute taking and typing the minutes for distribution.
- Ordering, wrapping, arranging of spouse and children’s gifts as required by a Director
- Managing/booking of remote and onsite meeting rooms as required for all staff and setting up multimedia or conference call as required communicating directly with board members
- Office and Facilities Management:
- Manage all administrative responsibilities of CMO including confidential materials and business communications with all levels of management Petty cash management, signing off invoices for contractors I arranged, Coordinate the timely dissemination of company reports, PowerPoint presentations for board meetings and minutes formatting documents, data entry as required, Sourcing competitive pricing and, Restocking all office supplies. Weekly desk co-ordination for consultants, Managing, relaying and Diverting all phone calls and messages for office based staff of 25.
- Answering Mainline telephones, Meet and Greet of all Clients, Designing and Ordering Business Marketing tools, Updating business portal online weekly, Conference call Management, Carry out introductions to all New Starters, Managing Database for all company equipment. Providing refreshments and arranging catering for Client in-house meetings, Conference call management, Dealing with all contractors and trades people needed to keep the office running (alarm monitoring, pc repairs, , plumbers etc.)
- Corporate Events:
- Arrange and coordinate services, such as conference facilities, catering, signage, displays, audio-visual equipment, accommodation, transport, and social events for participants. Sourcing suitable venues for Staff Building events (120 Consultants), Planning team building exercises and co-ordination transportation for all staff, twice a year around England to attend these events. Coordinating and arranging all staff social events as well as all Sales and Marketing Events. Annually sourcing and coordinating 2 major client events (1000 Blue chip company clients from all major banking centers in London). Arranging catering, prizes, transport, company branded goods, rate negotiations, sending out invitations for all such events.
- Fire Marshall and First Aid responder
PA to Deon Gouws (Exec Director and Chief Investment Officer) and General Office Manager
Sanlam Multi Manager International
07.2006 - 03.2007
- PA to Deon Gouws (Exec Director and Chief Investment Officer) and General Office Manager (Maternity Leave Cover)
HR and Recruitment Coordinator
Knightsbridge Guarding Ltd
04.2005 - 07.2006
- Company Overview: https://knightsbridgeguarding.co.uk/
- HR and Recruitment Coordinator (London Branch, Sister company to above)
Personal Assistant to Director, Administration and Office Manager
Knightsbridge Security Systems Ltd
11.2003 - 02.2005
- Company Overview: https://www.knightsbridgesecuritysystems.co.uk/
- Personal Assistant to Director, Administration and Office Manager (SA Branch, Knysna, South Africa)
- London based, SA Branch
Education
Level 4 Diploma - Nutrition
The Blackford Centre
UK11.2017
Executive Office Skills -
NCFE
UK08.2010
Short Courses -
Various Other Completed Courses
UK & SASkills
- Critical thinking skills with a passion for thorough research
- Cross-referencing information sources for data accuracy
- In-depth research exploration and thorough source verification
- Skilled in balancing multiple tasks
- Service excellence and proficient in client interactions
- Detail-oriented approach and Analytical decision-making
- Skilled in MS Office tools
- Data privacy management
- Schedule coordination and Prioritization
- Events coordination
- Contract administration
- Cost analysis
Timeline
Administrator and Maintenance Accounts Manager
Direct Control Solutions
01.2012 - Current
Personal Assistant to 4 Directors, Corporate Receptionist, Office Manager and Events Co-Coordinator
Business Control Solutions
05.2007 - 12.2011
PA to Deon Gouws (Exec Director and Chief Investment Officer) and General Office Manager
Sanlam Multi Manager International
07.2006 - 03.2007
HR and Recruitment Coordinator
Knightsbridge Guarding Ltd
04.2005 - 07.2006
Personal Assistant to Director, Administration and Office Manager
Knightsbridge Security Systems Ltd
11.2003 - 02.2005
Level 4 Diploma - Nutrition
The Blackford Centre
Executive Office Skills -
NCFE
Short Courses -
Various Other Completed Courses
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