Katlego Mmasebata Mothogwane
Clayville, Olifantsfontein,Gauteng
Summary
Responsible Management Assistant Intern, passionate about delivering outstanding quality and service. Offering 3 years of experience in industry with history of recognition for performance.
Organised individual dedicated to delivering quality clerical support for diverse needs. Skilled in digital file management with outstanding attention to detail in maintaining records.
Overview
8
8
years of professional experience
1
1
Certification
Work history
Intern Management Assistant
Department of Public Works & Infrastructure
Pretoria
2025.06 - 2026.02
- Coordinating meetings, ensuring timely preparation of documents, minutes, and action plans.
- Recording and routed incoming and outgoing mail
- Photocopied and printed documents for office team members.
- Handling phone calls and responded to emails on behalf of my Mentor
- Providing administrative support to multiple departments, aiding in the smooth running of day-to-day operations.
- Filing physical and digital copies of important documents to maintain accurate and consistent records.
- Supporting meetings by preparing materials, setting up spaces and taking notes.
- Organising and archiving documents, enhancing document retrieval systems and operational productivity.
- Capturing of reports in the system
- Updating financial year planner for 2025-26 to maintain budget accuracy.
- Uploading documents on EPWP Papertrail system to facilitate easy access and organization.
- Assisting in minute taking during meetings to provide accurate records of discussions.
- Coordinated travel arrangements for efficient scheduling and logistics.
- Compiled S&T claims to ensure accurate and timely processing.
- Consolidating leave day schedules to maintain clear records.
- Procuring stationery, office equipment, and furniture to support operational needs.
- Collecting petty cash for purchasing office refreshments and catering services.
- Assisting with duties of Chief User clerk to uphold organizational standards.
Assistant Educator
Olievenhoutbosch Primary School
Olievenhoutosch
2021.08 - 2022.08
- Supported administrative functions by doing copies, typing question papers, printing and scanning the documents
- Assisted teachers in the classroom activities by marking learners assignements
- Managed classroom resources and supplies, ensuring availability and accessibility for all lessons
- Captured student data using SA-SAMS for accurate record - keeping
Administration Receptionist
Olievenhoutbosch Clinic
Olievenhoutboch
2018.06 - 2021.07
- Captured patient files in RX Solution system to maintain accurate records.
- Archived old files to improve accessibility and organization.
- Retrieved and organized patient records, ensuring timely access for staff.
- Compiled clinic statistics to support data-driven decision-making.
- Monitored waiting times and queues to enhance patient experience.
- Managed incoming calls at reception, transferring inquiries as necessary.
- Welcomed patients professionally, fostering a positive environment and also responding inquiries from patients
- Answered incoming calls, provided relevant information, and redirected calls to respective personnel, maintaining professionalism.
- Carried out basic day-to-day administrative tasks to support staff needs.
- Managed front desk operations, greeting visitors and directing them to appropriate departments or individuals.
- Photocopied and printed documents following requests from senior staff.
- Performed filing duties to keep company documents organised and easy to retrieve
- Received, sorted and routed mail and deliveries to appropriate staff members.
- Kept reception area neat and tidy at all times to create positive first impressions on visitors
Education
Certificate of Higher Education -
Phasoane High School
Polokwane, South AfricaManagement Assistant - Administration
Sedibeng Tvet College
Vanderbijlpark, South AfricanSkills
- Meeting coordination
- Patient interaction
- Communication skills both verbal and written
- Time management
- Record keeping
- Filing systems
- Multitasking
- Administrative tasks
- Computer Literacy Ms Word, Excel, PowerPoint, Outlook, Access)
- Record keeping accuracy
- Data confidentiality
- Photocopying and printing
- Email correspondence handling
- Telephone etiquette
- Scanning machine operating
- Knowledge of Batho Pele principles
- Understanding of patient administrative processes
- Knowledge of National Archives Act
- Proofreading accuracy
Languages
English
Upper intermediate (B2)
sepedi
Upper intermediate (B2)
Zulu
Upper intermediate
Certification
Record Management
References
- Ms A Tshikovhi Mentor- Department of Public Works & Infrastructure
arina.tshikovhi@dpw.gov.za
0829065772/ 0732140155
- Mrs S kutumela- Facility Manager - Olievenhoutbosch Clinic
sarah@tshwane .gov.za
012 358 3367/ 0824430739
- Ms ME Dubazane- Principal - Olievenhoutbosch Primary School
0126520088/ 0825576798
Timeline
Intern Management Assistant
Department of Public Works & Infrastructure
2025.06 - 2026.02
Assistant Educator
Olievenhoutbosch Primary School
2021.08 - 2022.08
Administration Receptionist
Olievenhoutbosch Clinic
2018.06 - 2021.07
Certificate of Higher Education -
Phasoane High School
Management Assistant - Administration
Sedibeng Tvet College