Katlego Mapoo

Finance Administration Procurement Management Vendor & Supplier Management Stakeholder Engagement & Support Systems & Tools

• Record and maintain accurate financial transactions using Xero
• Review and reconcile financial statements in Xero and SMP
• Prepare and maintain financial reports and records for Finance Management
• Reconcile corporate card transactions
• Manage accounts receivable and accounts payable
• Track and report on expenses
• Ensure compliance with financial regulations and internal controls
• Perform cost analysis to support decision-making
• Manage end-to-end procurement processes
• Conduct strategic sourcing and identify cost-effective suppliers
• Research and evaluate prospective suppliers
• Procure supplies and materials in line with business requirements
• Negotiate pricing and recommend cost-saving initiatives
• Identify and recommend process improvements
• Research, evaluate, and onboard new vendors
• Assess vendor proposals, contracts, and compliance with company policies
• Negotiate contracts and pricing terms
• Maintain strong supplier relationships to ensure service delivery and value
• Work closely with Executives and Heads of Departments (HODs) to achieve organizational objectives
• Collaborate with internal stakeholders to support departmental requirements
• Liaise with vendors and suppliers to ensure smooth delivery of goods and services
• Provide training and ongoing support to business unit administrators on procurement systems and processes
• Support departmental facilities requirements
• Xero | SMP

• Advanced Microsoft Excel
  VLOOKUP and advanced spreadsheet functions
  Financial analysis and reporting

• Servicing all provincial branches (Gauteng, Durban) on the following:
• Managing centralized procuring of goods and services.
• Develop, implement and maintain procurement-related policies and procedures
• Manage and maintain a procurement software/system in conjunction with IT
• Manage the supplier approval process
• Compile and maintain an approved supplier list: supplier name, supplier contact details, terms for which the supplier is authorised to provide and B-BBEE credentials.
• Manage vendor onboarding process
• Manage and monitor supplier performance
• Timely execute all authorised procurement transactions in accordance with the Policy
• Achieve cost savings and good quality products
• Negotiate pricing, credit terms, rebates and early-settlement discounts
• Source quotations from a minimum of three approved vendors
• Assess quotations using the Vendor assessment Scorecard
• Generate Purchase Order specifying the price, quantity, specifications and terms and conditions of the goods and/or services required per the approved quotation.
• Ensuring that business complies with the B-BBEE Codes of Good Practice by applying the vendor Evaluation Checklist
• Ensuring potential vendors submit a B-BBEE certificate prior to being added to the Approved Supplier List.
• Facilitating purchasing process through the Procurement/Finance
• Ensuring that system users complete procurement requisitions within a reasonable time.
• Facilitate other projects within the company related to managing costs and saving.
• Travel arrangements in the absence of travel administrator.
• Arranging international currency in the absence of travel administrator.
• Provide training to business unit administrators on the vendor onboarding and procurement software and processes.
• Identifying issues and resolving queries related to Procurement.
• In addition
• Accounts reconciliation.
• Printer usage cost breakdown and allocations
• Resolved APN project queries across all branches and managed data usage and allocations for work-from-home employees, including cost breakdowns and timely recharges.
• Loading monthly telecom invoices for payment on Finance/Procurement software.
• Ensuring that invoices are paid on time per account age analysis
• Advise business unit administrator on allocations of costs according to their GL Codes and expense groups.
• Assist group companies in queries relating to all the above.

• Serves visitors by greeting, welcoming, and directing them appropriately.
• Notifies company personnel of visitor arrival.
• Maintains the security and telecommunications systems.
• Informs visitors by answering or referring inquiries.
• Directs visitors by maintaining employee and department directories.
• Maintains security by following procedures, monitoring the logbook, and issuing visitor badges.
• Operates the telecommunication system by following the manufacturer's instructions for house phone and console operation.
• Keeps a safe and clean reception area by complying with procedures, rules, and regulations.
• Supports continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
• Contributes to team effort by accomplishing related results as needed.

• Debt collection
• Incoming and Outgoing calls
• Resolving queries

• Using a variety of software packages (Microsoft Word, PowerPoint, Excel, Access) to produce correspondence and documents, records, and databases.
• Devising and maintaining office system.
• Websites and internal database.
• Managing and maintaining budgets, as well as invoicing.
• Ordering and maintaining stationery and equipment.
• Sorting and distributing incoming post and organizing and sending outgoing post.
• Control over the day-to-day operations of the business.
• Involved in developing strategic management initiatives.