Katlego Legodu
Equestria, Pretoria East
Summary
Dedicated and focused project management and administrator specialist with several years of experience excelling at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Flexible, detail-oriented and adaptive team player with expertise in equipment operation, staff training and development, customer service and process improvements.
Overview
9
9
years of professional experience
Work History
Senior Conference Coordinator
Vetlink CC
Pretoria
02.2023 - Current
- Organize and coordinate conference logistics, including venue selection, catering, audio and visual equipment needs, and transportation.
- Develop marketing materials to promote the event such as brochures, flyers, e-mail blasts and website content.
- Assist with budget development and tracked expenses related to conference planning.
- Collaborate with vendors in order to secure competitive pricing for all conference related needs.
- Create detailed reports on attendance numbers, registration fees collected and other pertinent information regarding the conference.
- Manage day-of operations ensuring that all aspects of the event ran smoothly from start to finish.
- Conduct post-event analysis to measure success against goals set prior to the event.
- Provide support to staff members during setup and breakdown of the event space.
- Serve as a liaison between clients and vendors throughout the planning process.
- Develop timelines for each phase of the conference planning process in order to ensure deadlines were met.
- Research potential speakers for keynote addresses or panel discussions.
- Prepare presentations for sponsors outlining benefits associated with their involvement in the conference.
- Maintain an updated database of attendee contact information.
- Monitor social media accounts related to the event in order to engage with attendees before, during and after the conference.
- Handle inquiries from participants regarding travel arrangements, lodging accommodations and other logistical matters.
Information and Administrative Officer
Aluminium Federation South Africa
Bedfordview, Johannesburg
11.2020 - 12.2023
- Organized and maintained filing systems for confidential documents, correspondence, and reports.
- Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
- Coordinated travel arrangements, including flights, hotels, car rental reservations, and ground transportation.
- Assisted in the preparation of budgets by collecting data and inputting information into spreadsheets.
- Managed calendars to ensure efficient use of time; scheduled appointments as needed.
- Provided administrative support to department staff including typing letters and reports; preparing mailings; photocopying; collating; faxing; scanning documents.
- Compiled daily activity logs and updated records with pertinent information on a regular basis.
- Answered incoming calls promptly and professionally; provided callers with accurate information or directed them to appropriate departments and personnel when necessary.
- Developed new filing systems to improve accuracy of document retrieval processes.
- Sorted incoming mail for distribution to appropriate personnel.
Event Management Intern
Gallagher Convention Centre
Midrand, Johannesburg.
07.2016 - 12.2016
- Organized and coordinated logistics for events, including venues, catering and equipment rental.
- Provided administrative support during the planning process by creating documents, tracking progress and providing updates to management team members.
- Created detailed reports after each event outlining successes, areas of improvement and financial results.
- Ensured compliance with all relevant laws and regulations pertaining to events.
- Liaised with clients throughout the entire event planning process from initial consultation to post-event follow up.
- Maintained positive relationships with stakeholders involved in the event planning process.
- Coordinated transportation arrangements for attendees at large scale events.
- Managed budgeting activities related to events, ensuring that all costs are within allocated limits.
Event Administrator Intern
Batterboys Botique Hotel and Spa
Montana, Pretoria.
07.2015 - 06.2016
- Maintained event calendars to ensure timely completion of tasks and deadlines.
- Developed detailed project plans and timelines for events, including budgeting, staffing, and logistics.
- Coordinated with vendors to obtain necessary supplies and services for events.
- Assisted in the setup of venues prior to events.
- Oversaw registration process by verifying attendee information and collecting payments if applicable.
- Provided support to speakers, sponsors, exhibitors, and attendees throughout the duration of the event.
- Organized post-event evaluations from participants to assess success rate of each event.
- Created reports summarizing event outcomes such as attendance numbers, ROI calculations.
- Developed strategies for marketing events through social media platforms or other channels.
Education
Advanced Diploma - Management Science (Business Administration)
Durban University of Technology
Durban, Kwazulu Natal01-2022
Certificate - Project Management Principle And Practices
University of Stellenbosch Business School
Western Cape, Winelands01-2021
National Diploma - Event Management
University of Stellenbosch
Western Cape, Winelands01-2015
Matric (Grade 12) - Commercial Subjects
Phateng Comprehensive School
01-2012
Skills
- Resource Coordination
- Travel Arrangements
- Report Preparation
- Vendor Relations
- Event Setup and Breakdown
- Activity tracking
- Database Maintenance
- Fundraising Events
- Participant Transportation
- Accommodation Organization
- Schedule Coordination
- Information Management
- Customer Service
- Events Coordination
References
References available upon request.
Timeline
Senior Conference Coordinator
Vetlink CC
02.2023 - Current
Information and Administrative Officer
Aluminium Federation South Africa
11.2020 - 12.2023
Event Management Intern
Gallagher Convention Centre
07.2016 - 12.2016
Event Administrator Intern
Batterboys Botique Hotel and Spa
07.2015 - 06.2016
Advanced Diploma - Management Science (Business Administration)
Durban University of Technology
Certificate - Project Management Principle And Practices
University of Stellenbosch Business School
National Diploma - Event Management
University of Stellenbosch
Matric (Grade 12) - Commercial Subjects
Phateng Comprehensive School
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