Katlego Katelyn Molokomme
PAYROLL & HR ADMINISTRATOR
Johannesburg
Summary
Personable and organized professional with strong aptitude for interpersonal communication and administrative tasks. Possesses foundational knowledge in HR principles and software, including applicant tracking systems and payroll management. Committed to fostering positive workplace environment and streamlining HR processes for maximum efficiency. A professional with history of supporting HR functions and ensuring compliance with company policies. Proven ability to streamline onboarding processes and maintain accurate employee records. Known for strong collaboration skills and results-driven approach, adaptable to changing organizational needs.
Overview
11
11
years of professional experience
4
4
years of post-secondary education
3
3
Languages
Work History
Payroll Administrator
The Core Computer Business
09.2024 - Current
- Provide efficient support to relevant stakeholders and investigate and solve payroll related queries
- Provide efficient, and effective service internally to all employees with regards to payroll and HR related queries
- Prepare and maintain related payroll records and reports for audit purposes in accordance with statutory laws
- Payslip Management
- Adhere to payroll standards and legislative requirements
- Provide payroll support to the payroll manager
- Accurately and timorously capturing all payroll information for interim and main payroll
- Ensure all employee information is (i.e personal, financial, job related) is captured accurately on the system
- Ensure payroll is prepared within agreed timeline for approval
- Prepare and maintain related payroll records and reports for audit purposes in accordance with statutory requirements
- Check eligibility and process staff purchases for employees on payroll
- Ensure master data accuracy is maintained as per documentation received
- Capture all leave transactions from register and ensure no errors and or duplications exist
- Compile payroll reports as requested
HR Administrator
Core Group Southern Africa
01.2021 - 09.2024
- Provide support and guidance to all iStore managers and staff across the full range of HR related matters
- Act as first HR point of contact for the respective regions
- Coordination of new joiners meet and greet drinks sessions
- Facilitating training of new admin managers in stores
- Ensure electronic employee personnel records are kept up to date on the google drive
- Providing monthly reports when necessary
- Drawing up of employment contracts, and all internal changes in stores
- Creating of new employee files & ensuring all employee files are audit compliant and loaded onto sage
- Manage the new joiner process from offer letter through to joining instructions, such as creating emails, scheduling and facilitating induction, laptop requests etc
- Accurate and timeous filing of all relevant documentation
- Load new employees on google drive monthly
- Conducting regular store visits to have one on one sessions
- Gathering information for store managers regarding department of labour auditing’s
- Sourcing of candidates on online portals, social media, and ATS sites
- Reviewing candidates resumes and shortlisting suitable candidates for managers
- Setup and Conduct interviews with prospective candidates as part of HR
- Send out offer letters to selected candidates and take them through induction process
- Maintain employee records, interview pack, notes, and all recruitment documents of candidates
- Processing of employee death claims, medical aid changes etc
- Deal with all employee benefits such as leave etc
- Managing of Maternity leave applications
- Submissions of all medical Aid applications/ changes, terminations, additions of dependants etc
- Co-Ordinate the annual changes in medical aid plans
- Resolving of medical aid queries
- Submitting of pension fund claim applications online
- Handling pension fund queries by employees
- Liaise with payroll regarding annual payroll deadlines
- Send out monthly payroll deadline email to the business
- Assist with payroll recon (consolidating of all employee hours worked for processing)
- Update and load any change of employee personal details
- Process all employees’ expenses and allowances accordingly
- Allocate employee codes to all new starters
- Removing of all shifts, Sunday extra hours for employees above threshold
- Checking of register to see if stores are being opened and closed according to company requirements
- Check that sick leave submitted is accompanied by doctors note and post absenteeism interviews
- Load all payroll changes (promotions, transfers, increases etc) to the google drive for capturing
- Process terminations sent through from the stores
- Check for training costs and calculate employee notice pay
- Submit an offboarding ticket to terminate employee access
- Conduct exit interviews with employees before their last day
- Share with employees all company exit forms required
- Capture and load fund withdrawal forms onto Alxander forbes system for release of payment
- Move employee file from live files to terminated files
- Assisting to identify the skills gap in the workplace for employee’s development
- Resolving any EE queries within the organisation
- Ensuring that we meet WSP and ATR requirements to enhance and maintain our BEE level
- Assisting HRPB to compile reports for submission to SETA
- Support HRBP in facilitating of EE Training meetings
- Compiling of job profiles and assisting HRBP with job grading
- Attending warehouse site inspections and compiling department of labour inspection documents to ensure compliance compliance
- Obtaining of valid tax clearance from SARS
- Assisting to submit annual Employment equity reports
- Checking of all staff purchase applications forms for any errors
- Ensure that discounts on staff purchase quote are in line with discount policy
- Ensuring that all invoices are signed by employees, as acknowledgement of staff purchase monthly deduction
- Keep track and record all IR related matters for my respective region
- Filing of all warnings
- Preparing of hearing packs/bundles for all relevant people attending company hearings
- Accompanying Admin manager to CCMA for enqueries
Buyer
Kevro Trading
09.2018 - 06.2020
- Company Overview: Barron
- In this role I am responsible for controlling is to control customers’ special requests on product, timeline and volumes by ensuring the smooth flow from quoting to arrival of goods
- My activities in this role include:
- International stock orders
- Import and Export
- Quoting landed price for international products
- Negotiating prices
- Sourcing multiple suppliers
- Tracking local and international orders
- Booking sea and airfreight for orders placed
- Checking of duty's/exchange rate for all international orders
- Barron
HR Assistant
Kevro Trading
05.2016 - 09.2018
- Company Overview: Barron
- In this role I am responsible for assisting the HR team with their day to day activities to ensure the smooth functioning of the HR department
- My activities in this role include:
- Manage the full Recruitment and selection process
- Conducting of probation interviews for all new employees every 3, and 6 months, to find out on employee wellbeing
- HR Administration and filling system, auditing of files
- Preparing terminations/maternity documents for employees
- Running of company's onsite clinic, and booking staff for appointments
- Answering of all internal mails and LRA posters
- On boarding process of new employees, organising of induction day
- Updating of all HR reports, IR report, new employee report, Probation reports, Fixed contract reports
- IR process, compiling of documents for hearing, sitting in on hearings, and issuing of outcomes
- Interpreting in hearings
- Training and development, sourcing for service providers, allocating employees for training, sending training registers to service provider, issuing and organising of graduation ceremony
- Loading employees on Mi-Time clocking system
- Conducting employee exits interviews and issuing of UI_19, service certificates
- Work closely with payroll department to ensure workforce information is kept up to date, and any problems identified and addressed
- Organizing of company internal events, Annual employee awards, monthly employee awards, Heritage Day ceremony, purchasing of snacks and refreshments etc
- Barron
HR Intern/Administrator
The New Age Media
04.2014 - 05.2016
- In this role I am responsible for assisting the HR team with their day-to-day activities to ensure the smooth functioning of the HR department
- My activities in this role include:
- Recruitment and selection, making offers to new employees
- Induction and On-boarding for all new employees
- HR Administration and handling all general queries
- Managing clocking system and loading new employees
- Payroll administration, capturing hours, collecting payroll documents
- Processing resignations and terminating employees on clocking system
- Keeping track and creating new employee files
- Scheduling and conducting interviews with department managers
Education
High School Diploma -
PHL Moraka Secondary School
Tshwane 04.2008 - 12.2010
Certificate - Sage 300 People
Sage
Midrand, South Africa 04.2011 - 12.2012
Successful Profile Training -
Top Talent Solutions
Pretoria, South Africa 06.2016 - 06.2016
MIE Systems Training -
MIE
Centurion 10.2017 - 10.2017
Master your Negotiation Skills -
Udemy
Johannesburg, South Africa 11.2019 - 11.2019
Time Management -
Udemy
Johannesburg 11.2019 - 11.2019
Skills
Planning and organizing
Payroll processing
HR support
Expense reimbursements
Reviewing timesheets
Teamwork orientation
High-level of Accuracy
Data Management
Computer Literacy
New hire processing
Maintaining employee records
Payroll deductions
Payroll adjustments
Employee onboarding
Short Courses
- Successful Profile Training, TTS, 06/30/16
- MIE Systems Training, MIE, 10/31/17
- Master your Negotiation Skills, Udemy, 11/30/19
- Time Management, Udemy, 11/30/19
- Initiating a Disciplinary Hearing, Kwelanga, 08/31/23
- SAGE 300 People – Payroll Processing, Sage, 06/30/24
Personal Information
- Place of Birth: Pretoria
- Date of Birth: 11/08/91
- Nationality: South African
- Driving License: Code-10
Own Car
True
Running, Cooking, Travel
I enjoy running marathons, cooking for family and friends or Traveling.
Timeline
Payroll Administrator
The Core Computer Business
09.2024 - Current
HR Administrator
Core Group Southern Africa
01.2021 - 09.2024
Master your Negotiation Skills -
Udemy
11.2019 - 11.2019
Time Management -
Udemy
11.2019 - 11.2019
Buyer
Kevro Trading
09.2018 - 06.2020
MIE Systems Training -
MIE
10.2017 - 10.2017
Successful Profile Training -
Top Talent Solutions
06.2016 - 06.2016
HR Assistant
Kevro Trading
05.2016 - 09.2018
HR Intern/Administrator
The New Age Media
04.2014 - 05.2016
Certificate - Sage 300 People
Sage
04.2011 - 12.2012
High School Diploma -
PHL Moraka Secondary School
04.2008 - 12.2010