Katlaatlelo Sebati
Licensing Officer
Kempton Park
Summary
Dynamic Licensing Officer with proven expertise in legal analysis and relationship building at the South African Diamonds and Precious Metals Regulator. Adept at ensuring compliance and enhancing stakeholder collaboration, I excel in documentation management and problem-solving, driving efficiency and accuracy in license applications and audits.
Overview
19
19
years of professional experience
Work History
Licensing Officer
South African Diamonds and Precious Metals Regulator
07.2022 - Current
- Established strong working relationships with key stakeholders, fostering collaboration and open communication channels for resolving issues promptly.
- Provided exceptional customer service to applicants, addressing questions and concerns in a professional manner.
- Assisted colleagues with complex cases, offering expertise on relevant laws and regulations as needed.
- Ensured compliance with state regulations by conducting regular audits of licensee records.
- Drafting of the communication newsletter and any updates to inform the public about new and updated information.
- Schedule meetings with stakeholders, including SARB and SAPS.
- Preparing submission for different diamonds and precious metals license applications for approval of the general manager and CEO.
- Typing of minutes of the meeting.
- Preparing quarterly and monthly financial reports for license fees.
- Managing the diary of the Regulation Manager and preparing schedules for working from home for the team.
- Monitoring the attendance of the team through the attendance register.
- Monitor performance of licensees to ensure compliance with legislation.
- Maintain the database to provide information on the status and continued administration for licenses applied for and granted.
- Engage with different municipalities to verify the information provided by applicants.
Accounts Receivable Clerk
SADPMR
03.2018 - 06.2022
- Reconciled accounts receivable ledger to verify payments and resolve variances.
- Coordinated with other departments to ensure accurate application of payments, credits, and adjustments to client accounts.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Responded to inbound inquiries regarding accounts and payments.
- Reimbursement and reconciliation of petty cash.
- Making payments for both domestic and international travel, by making sure the quotes are correct.
- Preparing S&T payments.
- Filing all payment files accordingly and making sure the files are up to date for audit purposes.
- Upload electronic funds to the bank.
- Reconcile bad debt recovered.
- Prepare a letter of demand for debtors who fail to pay.
- Capture the bank details of bank-approved beneficiaries on the bank app.
- Presenting banking batches for approval to general managers.
- Preparing the budget for year-end functions and making payments to the service provider on time, as per PFMA, once invoices are received.
- Verifying goods purchased to ensure they tie to the invoice, such as furniture, the purchase of company cars, and stationery.
Administrative Assistant
South African Diamonds and Precious Metals Regulator
07.2011 - 02.2018
- Collection of registers from the reception point timely.
- Record into an applicable application.
- Submit to the Senior Manager and Chief Inspector for quality check.
- Capturing statistics coupled with registering into the database.
- Date and sign the register after capturing is completed.
- Check data process, accuracy, and completion.
- Prepare monthly reports and submit to superior.
- Maintaining a filing system.
Administrative Assistant
Anzir Diamonds
07.2006 - 09.2008
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Making travel arrangements for both domestic and international travel, as well as visa arrangements.
- Preparing a claim request requiring authorization before travel to receive funds in advance.
- Scheduling of meetings and serving refreshments for meetings.
Education
No Degree - Introduction To Project Management
National School of Government
Johannesburg 04.2001 -
Advanced Diploma - Business Management
MANCOSA
Durban 04.2001 -
Diploma - Public Administration And Management
UNISA
Johannesburg 04.2001 -
Skills
Legal analysis Full Microsoft package with advanced exel, outlook and wordDeadline managementReport writingRelationship buildingRecord keepingScheduling appointmentsOrganizational skillsPayment collectionTime management abilitiesSelf motivationDecision-makingProfessional ethicsExcellent communicationComputer literacyVerbal communicationMultitasking AbilitiesFile managementMultitaskingData entryOffice managementProblem-solving abilitiesTime managementDocument verificationProblem-solvingOffice administrationTeamworkDocumentation managementApplication reviewIndustry awarenessLegal analysis
I am good singer, good listener and enjoy solving problems be it professional or personal.
I have performed from a very young age for competitions, different functions and also at my current work.
Being a good listener has made me to be able to support everyone who requires help.
I have a lot of respect and do allow to be corrected always because I believe we learn new things everyday.
Respectful, dedicated and hardworking. Integrity, consistent and good time management.
Timeline
Licensing Officer
South African Diamonds and Precious Metals Regulator
07.2022 - Current
Accounts Receivable Clerk
SADPMR
03.2018 - 06.2022
Administrative Assistant
South African Diamonds and Precious Metals Regulator
07.2011 - 02.2018
Administrative Assistant
Anzir Diamonds
07.2006 - 09.2008
No Degree - Introduction To Project Management
National School of Government
04.2001 -
Advanced Diploma - Business Management
MANCOSA
04.2001 -
Diploma - Public Administration And Management
UNISA
04.2001 -