Kate Khumalo

• Coordinated with production team to support productivity targets and deadline management.
• Supported continuous improvement initiatives by identifying areas for process optimization.
• Coordinated communication between departments, fostering a collaborative work environment.
• Worked with supervisors and team members to understand supply needs and bring levels within desired tolerances.
• Created and maintained detailed reports and schedules of all production tasks.
• Ensured timely delivery of projects by closely monitoring schedules and milestones.
• Reduced material waste and improved sustainability through diligent inventory management.
• Managed daily operations on the production floor, maintaining a safe and organized workspace.
• Monitored and tracked progress of all production tasks for on-time delivery.
• Prioritized schedules to meet project goals and overall customer satisfaction.
• Improved operational efficiency by standardizing planning procedures across projects, minimizing redundancies and streamlining tasks.
• Managed administrative logistics of events planning, event booking, and event promotions.
• Prepared and maintained comprehensive production reports to highlight production developments for management review.
• Addressed potential bottlenecks proactively before they escalated into major issues impacting project timelines or budgets.
• Optimized inventory control, reducing waste and improving costefficiency.

Manage budgets and expenses:

Assist with costing of marketing plans for budget purposes. Pull Actual reports to verify that all actual figures are marketing related and correctly coded. Pull production schedule to ensure all jobs for period under review have relating order numbers. Verify that accrual report for vendors from finance is correct according to the period and budget. Verify that final figures from finance for vendors are correct. Obtain management approval to address variances where appropriate. Assist with requesting journals to be actioned by Finance.

Process vendor payments:

Process one time vendor payment. Verify that invoices submitted are original Tax invoice. Communicate purchase order amount that has changed based on invoices received. Request sundry payments on weekly basis from account payable for locally processed vendors. Ensure that settlement discounts have been correctly applied. Complete filling of local vendor invoices. Liaise with finance to ensure payments are processed. Liaise with debtors to ensure payments are loaded. Liaising with the legal department regarding new suppliers, TPI’s, new vendors.

Administration:

Coordinating of legal documents (NDA/SLA’s/MOU’s) for the Marketing Department with Legal, Following the relevant policies/procedures with new vendors and submit vendor application forms to finance for approval to loading on SAP. Blocking and unblocking vendors on SAP system

Creating Forecasted purchase orders and making sure all PO are added on Forecast spreadsheet, Ensuring monthend preparation and approvals are done by Management. Filing invoices and supplier documents

Reconcile all Marketing in-store accounts used for shoots.

Reporting Structure: Senior Manager Media Buying

Duties:

Gather, collate and analyses data and recommend action. To update and maintain pricing, to ensure accuracy of the price file timeously in accordance to business operating procedures. To update and maintain the master product, to ensure master data accuracy and compliant. Determine order quantities and ensure input margins. Replenish and ensure delivery of stock. Identify slow and fast moving stock. Manage promotion of stock and handle stock queries. Manage stock by receiving and processing data, filing and controlling records, handling samples and filing and controlling records. Handle promotions by ensuring correct loading of promotions, checking stock quantities and managing promotion stock Liaising with Head Office, Stores and Suppliers. Work together with the Supply Chain and Replenishment. Assist Planner with forecasting and month end reporting. Assist Buyer by assuming buyer responsibilities in absence of buyer. Liaising with supplier in checking products if they are SABS approved and assist with invoices. Advise suppliers if the account is active. Listing new items and keep track on sales. Analyzing sales and communicate with suppliers. To extract reports from SAP and BI to ensure continuous support to the relevant stakeholders. The placement and management of purchase orders, in order to ensure that service levels and fill rates are in accordance with standards and objectives. Handling RDC orders and queries for import and export orders. Maintain Margin, Tariffs, Dimensions and Currency for Export stock. Training new starters for Merchandise Position. Assisting Promotion Coordinators pulling the sales report for the whole business on their absent. Pulling aged stock report for the business

Duties:

Gather, collate and analyses data and recommend action. Determine order quantities and ensure input margins. Replenish and ensure delivery of stock. Work together with the Head office Supply Chain. Identify slow and fast moving stock. Manage promotion of stock and handle stock queries. Manage stock by receiving and processing data, filing and controlling records, handling samples and filing and controlling records. Handle In store promotions by ensuring correct loading of Promotions, checking stock quantities. Liaising with Head Office, Stores and Suppliers. Assist RPL Manager with the stock integrity. Assist receiving and sales floor staff with reports. Assist receiving with opening orders and amending prices. Advice suppliers if the account is active & generating return orders. Assist admin Manager preparing stock take. To update and maintain the master product, to ensure master data accuracy and compliant. Filling and controlling customers direct delivery files.

Duties:

Switchboard operator/ Refunds Clerk/Cheque Clearance & Information Clerk

Responded to customer inquiries with patience and positivity to establish excellent first impression.

Kept records of calls placed and charges incurred.

Managed telephone switchboard of [Number] personnel and routed internal and external calls to provide quick connection.

Carried out day-day-day duties accurately and efficiently.

Connected callers with appropriate professional, department or business.

Duties:

Welcoming customers, answering their questions, helping them locate items, and providing advice or recommendations. Operating scanners, scales, cash registers, and other electronics. Balancing the cash register and generating reports for credit and debit sales

Helped customers complete purchases, locate items and join reward programs.

Reconciled cash drawer at start and end of each shift, accounting for errors and resolving discrepancies.

Collected and authorized payments of customers.